REGISTERED CHARITY NUMBER: 246910
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2025
FOR
CHURCHDOWN COMMUNITY ASSOCIATION
Mitchell Glanville Limited
2nd Floor Cumberland House Oriel Road Cheltenham Gloucestershire GL50 1BB
CHURCHDOWN COMMUNITY ASSOCIATION
| CONTENTS OF THE FINANCIAL STATEMENTS | |||
|---|---|---|---|
| FOR THE YEAR ENDED 30 September 2025 | |||
| Page | |||
| Report of the trustees | 1 | to | 3 |
| Independent examiner's report | 4 | ||
| Statement of financial activities | 5 | ||
| Balance sheet | 6 | ||
| Notes to the financial statements | 7 | to | 11 |
| Detailed statement of financial activities | 12 |
CHURCHDOWN COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 September 2025
The trustees present their report with the financial statements of the charity for the year ended 30 September 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Churchdown Community Association exists to provide, maintain and manage Churchdown Community Centre for the benefit of residents of Churchdown and the surrounding area. The Centre provides flexible community facilities for recreation, leisure, education, social welfare, meetings, events and other activities which improve community life.
The trustees have had regard to the Charity Commission's guidance on public benefit when reviewing the Association's activities. The Association delivers public benefit by maintaining a large, multi-purpose community building which is available to local residents, community groups, charities, public bodies, clubs, classes and local hirers for community, family and social use. The Centre is a community asset in its own right, and it also enables many other local groups and services to operate. The trustees therefore consider the ongoing maintenance and availability of the building to be central to the charity's public benefit.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Association is an unincorporated charity governed by its deed of trust. A volunteer trustee board oversees the Association, supported by an average monthly staff team of seven during the year. Trustees received no remuneration, benefits or expenses during the year. The trustees also recognise the contribution made by volunteers who support events and the wider life of the Centre. During and after the year, the board was strengthened through new trustee appointments, and governance policies and procedures were reviewed. The trustees are also progressing conversion to a Charitable Incorporated Organisation, subject to the remaining approvals and formal steps, to modernise the Association's legal structure while preserving its community membership basis.
Public Benefit and Community Use
The Centre continued to support substantial local use during the year. Booking-system records for the reporting period show 2,748 bookings across the Centre's rooms and facilities. The trustees conservatively estimate that these bookings supported over 30,000 individual attendances during the year.
The Main Hall remained the most heavily used space, with 877 bookings across the year and utilisation of approximately 55%; the Meeting Room and Green Room recorded 561 and 556 bookings respectively, with other spaces, including the Upstairs Room, Skittle Alley, Board Room and smaller rooms, also supporting regular use. The trustees regularly review the utilisation of the Centre and note that there remains capacity to expand its use for the community.
The Centre supports a broad mix of activity, including faith groups, dance and exercise classes, arts and craft groups, music groups, bridge, health-related services, community meetings, support organisations and other regular local users. Beneficiaries include local residents attending groups and classes, people using health-related services, families and community groups holding events, and support organisations needing local space. This breadth of use demonstrates the Centre's role as shared community infrastructure rather than a single-purpose venue.
Achievements and Performance
During the year, the Association maintained the operation of the Centre and continued to provide facilities for a wide range of community use. Hall bookings and rent remained the charity's principal source of income and increased from £120,135 in the previous year to £164,980. This income is central to both the charity's financial position and the Centre's continuing community role. The Association also received £11,877 in grant income and £8,842 in roof donations during the year. The restricted Roof Fund increased from £6,226 at 1 October 2024 to £14,907 at 30 September 2025. The trustees are grateful for this support, which is restricted for roof-related purposes.
The Association continued to manage the running costs associated with operating a large community building, including staffing, utilities, insurance, cleaning, maintenance, administration and compliance. Total resources expended were £140,215, compared with £154,620 in the previous year.
Since the year end, the Centre has also marked the 50th anniversary of the building's opening with a community celebration attended by around 240 guests, reflecting the local engagement the trustees intend to build on.
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CHURCHDOWN COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 September 2025
Financial Review
The Association recorded total incoming resources of £203,343 for the year, compared with £155,488 in the previous year. Total resources expended were £140,215, compared with £154,620 in the previous year. This resulted in net income of £63,128 for the year.
The improved result should be read in context. The previous year included an unrestricted deficit of £5,358. In 2025, hall bookings and rent increased by about 37%, from £120,135 to £164,980, and light and heat costs fell by £13,626 from their 2024 level. The trustees regard the surplus as a rebuilding of the charity's financial position after earlier pressure, not as a reason to reduce focus on resilience or capital funding.
At the year end, the Association held £82,139 in cash at bank, including £10,603 held within restricted funds. The Association also had creditors falling due within one year of £74,208, including deferred income of £53,477. The deferred income comprised £13,143 for future bookings, £23,085 relating to the Enovert grant being recognised over 20 years, and £17,249 relating to the TBC solar panel grant being recognised over 30 years. The advance booking element is committed to delivering future hire, while the grant balances will be recognised over the relevant periods. Short-term financial resilience therefore remains an important area of trustee oversight, despite the improved financial result for the year.
The balance sheet records total funds of £1,298,377 at 30 September 2025, including unrestricted funds of £1,283,470 and restricted funds of £14,907. However, the trustees do not consider the unrestricted funds figure to represent available cash reserves. The majority of the balance-sheet value is represented by tangible fixed assets, principally the Centre building and assets used to deliver the charity's purposes.
Unrestricted tangible fixed assets were £1,263,947 at 30 September 2025. After taking account of these fixed assets, the balance sheet shows unrestricted net current assets of £19,523. The trustees therefore continue to distinguish carefully between the accounting value of the Centre and the unrestricted net current resources available, after short-term assets and liabilities, to support day-to-day costs, unexpected repairs and major capital works.
Reserves Policy and Financial Resilience
The Association's general reserves policy is to hold unrestricted cash reserves equivalent to approximately six months of normal running costs. Based on total resources expended of £140,215 for the year, this equates to a working target of around £70,000 before taking account of any additional capital risks. The trustees consider this target appropriate given the scale of the Centre, its staffing commitments and its capital maintenance exposure.
At the year end, the Association held £82,139 in cash at bank, including £10,603 held within restricted funds. The unrestricted cash balance was therefore £71,536. The trustees also monitor this position alongside creditors falling due within one year of £74,208, the year-end unrestricted net current asset position of £19,523, and the Centre's capital maintenance exposure. The trustees recognise that reserves must be considered in the context of both ordinary operating needs and the risk of essential capital works.
Restricted funds are not available for general operating costs. The restricted Roof Fund is held for roof works and stood at £14,907 at the year end. The balance sheet records £10,603 of restricted cash, with the remaining restricted fund value reflected in fixed assets. The total restricted fund balance is materially below the expected cost of the roof replacement project.
The trustees intend to designate a substantial part of the year's unrestricted surplus for the roof replacement project, although no amount has yet been formally approved.
Fixed Assets, Restricted Funds and Capital Need
The Centre building is central to the charity's purpose. Although it gives the Association a substantial balance-sheet value, it is not an asset that can readily be used to fund day-to-day expenditure or major repairs without undermining the charity's ability to operate for public benefit.
The trustees' highest-priority capital project is the replacement of the Centre's flat roof. The roof protects community spaces including the games room, meeting room and skittle alley. The trustees regard replacement as important to protect those spaces and reduce the risk of maintenance pressure or disruption to bookable use. A recent quote indicated a cost of approximately £110,000, which is significantly beyond the current restricted Roof Fund balance and will require external grant funding and continued community support.
Plans for the Future
The trustees will continue to focus on keeping the Centre safe, accessible, practical and easy to use. Priorities for the next period include maintaining and improving the Centre's facilities, improving accessibility and ease of booking, including through the new booking system, strengthening financial resilience, increasing community use where possible, and pursuing funding for essential capital works, especially the flat roof replacement.
The Association will continue to work from its charitable purpose: providing facilities and opportunities that improve community life in Churchdown and the surrounding area.
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CHURCHDOWN COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 September 2025
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 246910
Principal address
Churchdown Community Centre Parton Road Churchdown Gloucester Gloucestershire GL3 2JH
Trustees
R Colley (resigned 24.3.26) Mrs S Loveridge (resigned 1.3.25) C Jones (resigned 1.3.25) L Court (resigned 1.3.25) J Bees (appointed 3.3.25) M Bullock (appointed 16.6.25) C Wicks (appointed 11.6.25) Miss J Bees (appointed 1.6.25) Z Mitchell (appointed 1.6.25) Mrs R Bees (appointed 30.5.25) G Tarte (resigned 30.5.25) Mrs R Sturt (appointed 1.10.24) (resigned 11.4.25) Miss A Wilkes (appointed 17.10.24) (resigned 30.5.25) Miss A Wilkes (appointed 13.2.26) Mrs N D Edwards (appointed 13.2.26) (resigned 14.7.26) Miss C Smart (appointed 11.5.26) N Ricketts (appointed 24.4.26) S Walker (appointed 24.4.26)
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner Mitchell Glanville Limited 2nd Floor Cumberland House Oriel Road Cheltenham Gloucestershire GL50 1BB
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................................................. J Bees - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHURCHDOWN COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Churchdown Community Association
I report to the charity trustees on my examination of the accounts of Churchdown Community Association (the Trust) for the year ended 30 September 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ms S Deeley FCA
Mitchell Glanville Limited 2nd Floor Cumberland House Oriel Road Cheltenham Gloucestershire GL50 1BB
Date: .............................................
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CHURCHDOWN COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 September 2025
| Notes INCOME FROM Charitable activities Donations and legacies Investment income 2 Total EXPENDITURE ON Charitable activities Governance costs Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 181,984 11,877 640 194,501 128,685 11,369 140,054 54,447 1,229,023 1,283,470 |
Restricted funds £ - 8,842 - 8,842 - 161 161 8,681 6,226 14,907 |
2025 Total funds £ 181,984 20,719 640 203,343 128,685 11,530 140,215 63,128 1,235,249 1,298,377 |
2024 Total funds £ 134,342 12,992 8,154 |
|---|---|---|---|---|
| 155,488 | ||||
| 146,297 8,323 |
||||
| 154,620 | ||||
| 868 1,234,381 |
||||
| 1,235,249 |
The notes form part of these financial statements
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CHURCHDOWN COMMUNITY ASSOCIATION
BALANCE SHEET
30 September 2025
| Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors 7 Cash at bank CREDITORS Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted fund £ 1,263,947 22,195 71,536 93,731 (74,208) 19,523 1,283,470 1,283,470 |
Restricted funds £ 4,304 - 10,603 10,603 - 10,603 14,907 14,907 |
2025 Total funds £ 1,268,251 22,195 82,139 104,334 (74,208) 30,126 1,298,377 1,298,377 1,283,470 14,907 1,298,377 |
2024 Total funds £ 1,243,354 23,866 31,579 55,445 (63,550) (8,105) 1,235,249 1,235,249 1,229,023 6,226 1,235,249 |
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
J Bees - Trustee
............................................. M Bullock - Trustee
The notes form part of these financial statements
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CHURCHDOWN COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 September 2025
1. ACCOUNTING POLICIES
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
INCOME
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
TANGIBLE FIXED ASSETS
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 10% on cost Fixtures and fittings - 20% on cost Property - 3.33% on cost and 5% on cost
TAXATION
The charity is exempt from tax on its charitable activities.
FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
HIRE PURCHASE AND LEASING COMMITMENTS
Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the period of the lease.
PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Other fixed asset invest - FII | - | 7,429 |
| Interest receivable - trading | 640 | 725 |
| 640 | 8,154 |
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CHURCHDOWN COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 September 2025
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2025 nor for the year ended 30 September 2024.
TRUSTEES' EXPENSES
During the year no expenses were paid to trustees (2024 nil).
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Employees No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME FROM Charitable activities 134,342 Donations and legacies 6,766 Investment income 8,154 Total 149,262 EXPENDITURE ON Charitable activities 146,297 Governance costs 8,323 Total 154,620 NET INCOME/(EXPENDITURE) (5,358) RECONCILIATION OF FUNDS Total funds brought forward 1,234,381 TOTAL FUNDS CARRIED FORWARD 1,229,023 |
2025 7 Restricted funds £ - 6,226 - 6,226 - - - 6,226 - 6,226 |
2024 6 Total funds £ 134,342 12,992 8,154 |
||
|---|---|---|---|---|
| 155,488 | ||||
| 146,297 8,323 |
||||
| 154,620 | ||||
| 868 1,234,381 |
||||
| 1,235,249 |
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CHURCHDOWN COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 September 2025
6. TANGIBLE FIXED ASSETS
| Freehold property £ COST At 1 October 2024 1,237,698 Additions 28,041 At 30 September 2025 1,265,739 DEPRECIATION At 1 October 2024 2,700 Charge for year 2,050 At 30 September 2025 4,750 NET BOOK VALUE At 30 September 2025 1,260,989 At 30 September 2024 1,234,998 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income Loans 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 9. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
Plant and machinery £ 9,911 - 9,911 2,899 991 3,890 6,021 7,012 At 1/10/24 £ 1,229,023 6,226 1,235,249 |
Fixtures and fittings £ 220,662 558 221,220 219,318 661 219,979 1,241 1,344 2025 £ 15,118 6,886 191 22,195 2025 £ 1,764 13,528 58,916 74,208 Net movement in funds £ 54,447 8,681 63,128 |
Totals £ 1,468,271 28,599 |
Totals £ 1,468,271 28,599 |
|---|---|---|---|---|
| 1,496,870 | ||||
| 224,917 3,702 |
||||
| 228,619 | ||||
| 1,268,251 | ||||
| 1,243,354 | ||||
| 2024 £ 17,126 6,249 491 23,866 2024 £ 10,009 11,754 41,787 63,550 At 30/9/25 £ 1,283,470 14,907 |
2024 £ 17,126 6,249 491 |
|||
| 23,866 | ||||
| 2024 £ 10,009 11,754 41,787 |
||||
| 63,550 | ||||
| 1,298,377 |
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CHURCHDOWN COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 September 2025
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
Incoming resources £ 194,501 8,842 203,343 |
Resources Movement expended in funds £ £ (140,054) 54,447 (161) 8,681 (140,215) 63,128 |
Resources Movement expended in funds £ £ (140,054) 54,447 (161) 8,681 (140,215) 63,128 |
|---|---|---|---|
| 63,128 |
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
At 1/10/23 £ 1,234,381 - 1,234,381 |
Net movement in funds £ (5,358) 6,226 868 |
At 30/9/24 £ 1,229,023 6,226 |
|---|---|---|---|
| 1,235,249 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
Incoming resources £ 149,262 6,226 155,488 |
Resources Movement expended in funds £ £ (154,620) (5,358) - 6,226 (154,620) 868 |
Resources Movement expended in funds £ £ (154,620) (5,358) - 6,226 (154,620) 868 |
|---|---|---|---|
| 868 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
At 1/10/23 £ 1,234,381 - 1,234,381 |
Net movement in funds £ 49,089 14,907 63,996 |
At 30/9/25 £ 1,283,470 14,907 |
|---|---|---|---|
| 1,298,377 |
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CHURCHDOWN COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 September 2025
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Roof Fund TOTAL FUNDS |
Incoming resources £ 343,763 15,068 358,831 |
Resources Movement expended in funds £ £ (294,674) 49,089 (161) 14,907 (294,835) 63,996 |
Resources Movement expended in funds £ £ (294,674) 49,089 (161) 14,907 (294,835) 63,996 |
|---|---|---|---|
| 63,996 |
10. RELATED PARTY DISCLOSURES
At the balance sheet date £2,770 (2024 - £988.75) was owed to Churchdown Community Centre Social Club, the trading arm of the charity.
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CHURCHDOWN COMMUNITY ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 September 2025
| INCOME Charitable Activites Hall Bookings and Rent Skittle alley Miscellaneous income Donations and legacies Donations Grants Roof donations Investment income Other fixed asset invest - FII Interest receivable - trading Total incoming resources EXPENDITURE Charitable Activities Wages Pensions Hire of plant and machinery Rates and water Insurance Light and heat Telephone Sundries Office administration costs Cleaning and laundry Performing Rights Society Grounds maintenance & rent Premises expenses Improvements to property depreciation Plant and machinery depreciation Fixtures and fittings depreciation Governance costs Management Professional fees Finance Bank charges Accountancy and legal fees Total resources expended Net income |
2025 £ 164,980 3,913 13,091 181,984 - 11,877 8,842 20,719 - 640 640 203,343 70,263 1,114 10 7,371 6,510 22,195 516 2,137 1,695 2,736 1,368 512 8,556 2,050 991 661 128,685 - 1,847 9,683 140,215 63,128 |
2024 £ 120,135 2,413 11,794 |
|---|---|---|
| 134,342 3,883 2,883 6,226 12,992 7,429 725 |
||
| 8,154 | ||
| 155,488 62,572 1,577 40 6,271 5,651 35,821 985 2,625 3,434 3,620 1,805 1,041 14,896 1,350 991 3,618 |
||
| 146,297 138 1,290 6,895 |
||
| 154,620 | ||
| 868 |
This page does not form part of the statutory financial statements
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This page does not form part of the statutory financial statements
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