2025-03-31-accounts - Weeley Village Hall

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2024 31 03 2025

From To

Section A Reference and administration details

Charity name - Other names charity is known by

Weeley Village Hall

Trustee name	Office (if any)	Dates acted if not for whole year
Christine Hamilton	Chair & Secretary
David Hillman	Treasurer	To 22/05/2024
Sharon Robetts	Vice Chair
Kevin Millar	Treasurer
Maureen Stock		To 22/05/2024
Carol Holt-Bushell
Angela Whittaker		To 21/08/2024
Brian Whittaker		To 21/08/2024
Colin McGucken
Barbara Matola







~~2~~	~~2~~	~~2~~

Names of the charity trustees who manage the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

April 2024

TAR

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Independent Examiner	Benjamin Lown	Rural Community Council of Essex



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution dated 13/03/1987

(eg. trust deed, constitution)

Scheme of the Charity Commissioners How the charity is constituted (eg. trust, association, company) Representative members and elected members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Weeley without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

April 2024

TAR

The charity has two halls which are available for hire by both individuals and associations etc. The large hall has a hard floor and is suitable for sports activities. The small hall has a carpeted floor and is suitable for meetings etc.

There are many regular activities taking place at the hall and these include:

Keep fit classes
Yoga and Pilates classes
Children’s dance classes

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Indoor bowling clubs
Dog training
Weeley Women’s Institute
- Weeley Residents Association activities including knitting, walking football, bingo, quizzes etc.
Percussion Workshop
Clairvoyant nights
- Camera Club
Purple Feather Mind Body Soul Fair
Weeley Parish Council meetings
Polling Station when required

In addition the hall is often hired by individuals for events including, wedding receptions, birthday parties, anniversaries, children's parties and sympathy receptions. It is also hired by businesses for meetings and training sessions including health education.

The Trustees agreed that Weeley Village Hall does meet the public benefit test as stipulated by the Charity Commission.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

April 2024

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the Year the hall invested in a new more efficient boiler to help with the rising costs of energy. The hall has replaced noise reduction panels. Additionally, the hall has been fully painted. The hall continued to thrive as a community hub.

April 2024

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

The reserves policy seeks to maintain reserves in the range £21,000 to £26,000 to cover unforeseen major repairs of £15,000 to £20,000 and normal operating expenditure for 3 months of £6,000. Reserves at the end of the year were £23,706.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Kevin Millar	Christine Hamilton

	Kevin Millar	Christine Hamilton

	Treasurer	Chair & Secretary
	28/05/2025
	28/05/2025

April 2024

TAR

TAR April 2024

FORENGLAND AND WALES	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~	Weeley Village Hall 246146 CC16a Receipts andpayments accounts 4/1/2024 To 3/31/2025 For the period from ~~OT~~ ~~EET-~~
Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds		Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £		to the nearest £
A1 Receipts
Hire Charges	38,463	-	-	38	38,463	38,187
Compensation for Damage	75	-	-	75	75	-
ECC GIF Grant(Solar Porject)	-	-	-	-	-	10,000
Fund raising	-	-	-	-	-	10
Cost recharged	-	-	-	-	-	364
Income from solargeneration	294	-	-	294	294	-
	-	-	-	-	-	-
	-	-	-	-	-	-
	-	-	-	-	-	-
*Sub total*(Gross income for AR)	38,832 (Gross income for AR)	-	-	38,832	38,832	48,561
Sale of Assets Interest received *Sub total* *Total receipts* A2 Asset and investment sales, (see table).	91 - - 91 - 713 - - 713 649 804 - - 804 649 39,636 - - 39,636 49,210 ~~——_——~~
A3 Payments
Council tax	190	-	-	190	190	179
Utilities	3,311	-	-	3	3,311	3,140
Wages	18,036	-	-	18	18,036	15,965
Maintenance	4,861	-	-	4	4,861	4,728
Domestic supplies	1,544	-	-	1	1,544	1,379
Insurance	1,494	-	-	1	1,494	1,028
Performingrights	429	-	-	429	429	337
Administration	2,114	-	-	2	2,114	1,433
Advertising	110	-	-	110	110	110

**Sub total **	32,089	-	-	32	32,089	28,299
Solar Panel Project Refurbishments *Sub total* *Total payments* A4 Asset and investment purchases, (see table)	- - - - 18,400 6,970 6,970 6,970 - - 6,970 18,400 39,059 - - 39,059 46,699 ~~——_——~~
**Net of receipts/(payments) **	577	-	-	577	577	2,511
A5 Transfers between funds	-	-	-	-	-	-
A6 Cash funds last year end	23,129	-	-	23	23,129	20,618
**Cash funds this year end **	23,706	-	-	23	23,706	23,129

Section B Statement of assets and liabilities at the end of the period

Details Cash in hand HSBC current account COIF account Details Unpaid hire charges Unpaid recharges to WPC CCLA Bank interest Gas & Electriciry in Credit Details Details Land and buildings Furniture, fixtures and fittings (As per insurance valuation) Details Hire deposits and advance payments Independent examination Gas, Electricity and Water HSBC bank charges PAYE Signature C Hamilton CHB *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ - - 8,586 - 15,120 - 23,706 - OK OK to nearest £ to nearest £ 1,842 - 620 - 56 - 18 - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted - unrestricted - - - - - - - - Unrestriced 1,949 Unrestriced 120 Unrestriced 1,200 Unrestriced 7 Unrestriced 170 Print Name CHRISTINE HAMILTON CAROL HOLT-BUSHELL Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
		-
		-
		-
		-
		OK
		to nearest £ Endowment funds
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		1,343,000
		21,729
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
C Hamilton	CHRISTINE HAMILTON	5/28/2025
CHB	CAROL HOLT-BUSHELL	5/28/2025

Independent Examiner's Report to the Trustees of Weeley Village Hall (Registered Charity number 246146)

I report to the trustees on my examination of the accounts of Weeley Village Hall for the year ended 31[st] March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Benjamin Lown, BSc (Hons) Accounting and Finance RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 16 May 2025