## **Trustees' Annual Report for the period**
Period start date Period end date 01 04 2024 31 03 2025
**From To**
## Section A Reference and administration details
**Charity name** - **Other names charity is known by**
Weeley Village Hall
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|Christine Hamilton|Chair & Secretary|||
|David Hillman|Treasurer|To 22/05/2024||
|Sharon Robetts|Vice Chair|||
|Kevin Millar|Treasurer|||
|Maureen Stock||To 22/05/2024||
|Carol Holt-Bushell||||
|Angela Whittaker||To 21/08/2024||
|Brian Whittaker||To 21/08/2024||
|Colin McGucken||||
|Barbara Matola||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|~~2~~|~~2~~|~~2~~||
## **Names of the charity trustees who manage the charity**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**April 2024**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**Independent**
**Examiner**|Benjamin Lown|Rural Community Council of Essex|
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution dated 13/03/1987
- (eg. trust deed, constitution)
Scheme of the Charity Commissioners How the charity is constituted (eg. trust, association, company) Representative members and elected members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Weeley without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
**April 2024**
**TAR**
2
The charity has two halls which are available for hire by both individuals and associations etc. The large hall has a hard floor and is suitable for sports activities. The small hall has a carpeted floor and is suitable for meetings etc.
There are many regular activities taking place at the hall and these include:
- Keep fit classes
- Yoga and Pilates classes
- Children’s dance classes
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Indoor bowling clubs
- Dog training
- Weeley Women’s Institute
- - Weeley Residents Association activities including knitting, walking football, bingo, quizzes etc.
- Percussion Workshop
- Clairvoyant nights
- - Camera Club
- Purple Feather Mind Body Soul Fair
- Weeley Parish Council meetings
- Polling Station when required
In addition the hall is often hired by individuals for events including, wedding receptions, birthday parties, anniversaries, children's parties and sympathy receptions. It is also hired by businesses for meetings and training sessions including health education.
The Trustees agreed that Weeley Village Hall does meet the public benefit test as stipulated by the Charity Commission.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2024**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the Year the hall invested in a new more efficient boiler to help with the rising costs of energy. The hall has replaced noise reduction panels. Additionally, the hall has been fully painted. The hall continued to thrive as a community hub.
**April 2024**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The reserves policy seeks to maintain reserves in the range £21,000 to £26,000 to cover unforeseen major repairs of £15,000 to £20,000 and normal operating expenditure for 3 months of £6,000. Reserves at the end of the year were £23,706.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kevin Millar|Christine Hamilton|
|---|---|---|
||||
||Kevin Millar|Christine Hamilton|
||||
||Treasurer|Chair & Secretary|
||28/05/2025||
||28/05/2025||
**April 2024**
**TAR**
5
TAR
April 2024
|FORENGLAND AND WALES|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|**Weeley Village Hall**
**246146**
**CC16a**
**Receipts andpayments accounts**
**4/1/2024**
**To**
**3/31/2025**
**For the period**
**from**
~~OT~~
~~EET-~~|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**|||||||||||||
||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|||**Last year**|
||||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**|
|**A1 Receipts**|||||||||||||
|Hire Charges|||**38,463**||**-**||**-**||**38**|**38,463**||**38,187**|
|Compensation for Damage|||**75**||**-**||**-**||**75**|**75**||**-**|
|ECC GIF Grant(Solar Porject)|||**-**||**-**||**-**||**-**|**-**||**10,000**|
|Fund raising|||**-**||**-**||**-**||**-**|**-**||**10**|
|Cost recharged|||**-**||**-**||**-**||**-**|**-**||**364**|
|Income from solargeneration|||**294**||**-**||**-**||**294**|**294**||**-**|
||||**-**||**-**||**-**||**-**|**-**||**-**|
||||**-**||**-**||**-**||**-**|**-**||**-**|
||||**-**||**-**||**-**||**-**|**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|||**38,832**
_(Gross income for AR)_||**-**||**-**||**38,832**|**38,832**||**48,561**|
|Sale of Assets
Interest received
**_Sub total_**
**_Total receipts_ **
**A2 Asset and investment sales,**
**(see table).**|||**91**
**-**
**-**
**91**
**-**
**713**
**-**
**-**
**713**
**649**
**804**
**-**
**-**
**804**
**649**
**39,636**
**-**
**-**
**39,636**
**49,210**
~~——_——~~||||||||||
|**A3 Payments**|||||||||||||
|Council tax|||**190**||**-**||**-**||**190**|**190**||**179**|
|Utilities|||**3,311**||**-**||**-**||**3**|**3,311**||**3,140**|
|Wages|||**18,036**||**-**||**-**||**18**|**18,036**||**15,965**|
|Maintenance|||**4,861**||**-**||**-**||**4**|**4,861**||**4,728**|
|Domestic supplies|||**1,544**||**-**||**-**||**1**|**1,544**||**1,379**|
|Insurance|||**1,494**||**-**||**-**||**1**|**1,494**||**1,028**|
|Performingrights|||**429**||**-**||**-**||**429**|**429**||**337**|
|Administration|||**2,114**||**-**||**-**||**2**|**2,114**||**1,433**|
|Advertising|||**110**||**-**||**-**||**110**|**110**||**110**|
||||||||||||||
|**_Sub total_ **|||**32,089**||**-**||**-**||**32**|**32,089**||**28,299**|
|Solar Panel Project
Refurbishments
**_Sub total_ **
**_Total payments_ **
**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**18,400**
**6,970**
**6,970**
**6,970**
**-**
**-**
**6,970**
**18,400**
**39,059**
**-**
**-**
**39,059**
**46,699**
~~——_——~~||||||||||
|**_Net of receipts/(payments)_ **|||**577**||**-**||**-**||**577**|**577**||**2,511**|
|**A5 Transfers between funds**|||**-**||**-**||**-**||**-**|**-**||**-**|
|**A6 Cash funds last year end**|||**23,129**||**-**||**-**||**23**|**23,129**||**20,618**|
|**_Cash funds this year end_ **|||**23,706**||**-**||**-**||**23**|**23,706**||**23,129**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash in hand
HSBC current account
COIF account
**Details**
Unpaid hire charges
Unpaid recharges to WPC
CCLA Bank interest
Gas & Electriciry in Credit
**Details**
**Details**
Land and buildings
Furniture, fixtures and fittings
(As per insurance valuation)
**Details**
Hire deposits and advance payments
Independent examination
Gas, Electricity and Water
HSBC bank charges
PAYE
Signature
C Hamilton
CHB
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**8,586**
**-**
**15,120**
**-**
**23,706**
**-**
OK
OK
**to nearest £**
**to nearest £**
**1,842**
**-**
**620**
**-**
**56**
**-**
**18**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestriced
**1,949**
Unrestriced
**120**
Unrestriced
**1,200**
Unrestriced
**7**
Unrestriced
**170**
Print Name
CHRISTINE HAMILTON
CAROL HOLT-BUSHELL
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**1,343,000**|
||||**21,729**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||C Hamilton|CHRISTINE HAMILTON|5/28/2025|
||CHB|CAROL HOLT-BUSHELL|**5/28/2025**|
## **Independent Examiner's Report to the Trustees of Weeley Village Hall (Registered Charity number 246146)**
I report to the trustees on my examination of the accounts of Weeley Village Hall for the year ended 31[st] March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Benjamin Lown, BSc (Hons) Accounting and Finance RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 16 May 2025