Trustees. Annual Report for the period Period start date Period end date 31 103 From To Section A Reference and administration details Charity name Weeley Village Hall Other names charity is known by Registered charity number lif any) 246146 Charity's principal address Old Clacton Road Weeley Clacton-on-sea Postcode C016 9LW Names of the charity trustees who manage the charity Dates act if not for whole ear Trustee name Offlco (If any) Name of person (or body) entitled oint trustee ifan Christine Hamilton David Hillman Rita Bailey Maureen James Maureen Stock Michael Brown Chair & Secretary Treasurer To 0211112023 To 0211112023 Weeley Women's Institute To 0410612023 St. Andrews SMBC Sharon Roberts VI Chair Kevin Millar From 2610412023 From 2310812023 From 2310812023 Colin McGucken 10 Barbara Matola Angela Whrttaker Carol Holt-Bushell Jason Firth From 2310812023 From 2310812023 From 2310812023 To 2710912023 12 13 14 Derek Ward From 2310812023 To 2711212023 15 16 17 18 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR Aprll 2024
Names and addresses of advisers (Optional information) e of adviser Name Address Independent Jan Stobart Examiner Rural Community Council of Essex Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution dated 1310311987 Type of governing document How the charity is constituted Scheme of the Charity Commissioners (ey. 11 Li>1: ¢l>bUbl¢ilivii. LVITIVcllly, Trustee selection methods Representative members and elected members Additional governance issues (Optional infonnation You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider neOrk with which the charity relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Weeley without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. Summary of the objects of the charity set out in its governing document TAR April 2024
The charity has two halls which are available for hire by both individuals and associations etc. The large hall has a hard floor and is suitable for sports activities. The small hall has a carpeted floor and is suitable for meetings etc. There are many regular activities taking place at the hall and these include: Keep fit classes Yoga and Pilates classes Children's dance classes Indoor bowling clubs Dog training Weeley Women's Institute Weeley Residents Association activities including crafts, knitting, walking football, bingo, quizzes etc. Percussion Workshop Clairvoyant nights Camera Club Purple Feather Mind Body Soul Fair Weeley Parish Council meetings Polling Station when required Summary of the maln activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) In addition the hall is often hired by individuals for events including, wedding reptiOnS, birthday parties. anniversaries, children's parties and sympathy receptions. It is also hired by businesses for meetings and training sessions including heah education. The Trustees agreed that Weeley Village Hall does meet the public benefit test as stipulated by the Charity Commission. Addltional detsils of objectives and activities Ioptional infom)ation) You may choose to include further statements. where relevant, about: policy on grantmaking., policy programme related investment" contribution made by volunteers. TAR April 2024
Section D Achievements and performance Summary of the main achievements of the charity during the year Hire charges had not been increased since 2013 and due to increasing costs the Trustees found it necessary to increase rates by 12 % from 1" September 2023. During the Year the hall invested in a system of solar panels and batteries to mitigate the rising cost of energy. The hall is grateful to Essex County Council for contributing a grant of £10,000 towards this project. Additionally the hals invested in a replacement electrical distribution board and additional chairs and tables. During the Year the hall has recrurted several new Trustees. TAR Aprll 2024
Section E Financial review The reserves policy seeks to maintain reseNes in the range £21,000 to £26,000 to cover unforeseen major repairs of £15,000 to £20,000 and normal operating expenditure for 3 months of £6,000. Resep4es at the end of the year were £23,128. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional infomlation) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity- investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair. etc) David Hillman Christine Hamilton Treasurer Chair & Secretary Date IL/or/i TAR April 2024
'FFI FY V1 LA.,,r 14111 1 Receipts and payments accounts CC16a For the perlod from Pei... To 0110412023 3110312024 Section A Receipts and payments Unrestricted funds to the n8arn8t Restricted funds Endowment funds Totsl funds Last year to the nearest £ to the nearest £ to the arest £ to the neargst £ A1 Recel t8 Hire charges Compen58t1 ft)r damage Costs iechargèd to PC Inte$t received Fund raising ECC GIF Grant (Solar Project) 38,187 38,187 32,660 150 289 10 10 10,000 10.Ih)O Sub total(Gross income for AR) 39310 10.IMN) 49.210 33,339 A2 Asset and Investment sales, (see table). Sub total 39,210 10,000 49,210 33,339 A3Pa ments Council tax 179 3.140 15,965 13.128 1.379 1,028 337 1.433 110 179 3.140 15.965 23,128 1,3T9 1,028 337 1,433 110 46,699 338 3,481 14,695 7.980 935 1,006 475 1.194 100 30.204 Wages Maintenance & Prtiie¢ts Domestic supplies Insuran Performing rights Administration Advertising 10.Ih)O Sub total 10.OIXI A4 Asset and Investment purchases, (see tsble) Sub total zzaz 36.699 10.000 46,699 30,204 Net of receipts/(paymentsJ A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 2.511 2,511 3.135 20.618 23.129 20,618 23.129 17,483 20,618 INVH Accounts YE Mar 2024.xlsx 2810412024
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to rr$st £ Restrlcted funds to ne8rest£ Endowment funds to È Categories Details B1 Cash funds Cash in haTh HSBC current (X)unt 8,523 COIF aoxwnt 14.406 Total cash funds 23,129 11 Unrestrlcted funds to n•amt £ Restricted funds to nearest £ Endowment funds to nèamt £ Details Unpaid hi ctsrges B2 Other monetary assets 2.154 Unpaid rthpJes to WPC 91 CCLA Bank Interest 62 Gas & Eie(thry'ty in ¢7edrt 599 Fund to whlch assèt bèlon Curreni valu• lonal Details Co•t loptlonall Fund to which asset belon Unresbi'cted Cost loptSonall Currnnt value ional 1,343,000 Details Land aThJ bulk11rS B4 Assets retained for the charity's own use Fumiture. fixture5 and fiib'ros unrestn.de 21.729 (As insurnrKe VJtJatiI Fund to which Amount dug lonal Wh•Tr du• onjl Details B5 Liabilities Unrestricied IlÈpen(knt examinab.on Unreslncted Gas. Eleclric4ty & W8l¢r untTr 311 HSBC bank charyJes 13 PAYE Unre5trKted 126 SvJned by one or tru$tses on behall of all the trustees Signature Print Name Date of roval Sh ory (+s Notes.. Wages of £8.784 %re paid to the B(xikings Officer, Mrs P Hillman, Vtho is Ihe spouse of the Trea$uRr. WVH Accounts YE Mar 2024.xlsx 2810412024
Independent Examiner's Report to the Trustees of Weeley Village Hall (Registered Charity number 246146) I report to the trustees on my examination of the accounts of Weeley Village Hall for the year ended 31 $1 March 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House, Threshelfords Business Park. Inworth Road, Feering C05 9SE 1 Oth May 2024