Trustees. Annual Report for the period
Period start date
Period end date
31
103
From
To
Section A
Reference and administration details
Charity name
Weeley Village Hall
Other names charity is known by
Registered charity number lif any)
246146
Charity's principal address
Old Clacton Road
Weeley
Clacton-on-sea
Postcode
C016 9LW
Names of the charity trustees who manage the charity
Dates act￿ if not for whole
ear
Trustee name
Offlco (If any)
Name of person (or body) entitled
oint trustee
ifan
Christine Hamilton
David Hillman
Rita Bailey
Maureen James
Maureen Stock
Michael Brown
Chair & Secretary
Treasurer
To 0211112023
To 0211112023
Weeley Women's Institute
To 0410612023
St. Andrews SMBC
Sharon Roberts
VI￿ Chair
Kevin Millar
From 2610412023
From 2310812023
From 2310812023
Colin McGucken
10
Barbara Matola
Angela Whrttaker
Carol Holt-Bushell
Jason Firth
From 2310812023
From 2310812023
From 2310812023
To 2710912023
12
13
14
Derek Ward
From 2310812023
To 2711212023
15
16
17
18
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
Aprll 2024

Names and addresses of advisers (Optional information)
e of adviser Name
Address
Independent
Jan Stobart
Examiner
Rural Community Council of Essex
Name of chief executive or names of senior staff members (Optional infomiation)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution dated 1310311987
Type of governing document
How the charity is constituted
Scheme of the Charity Commissioners
(ey. 11 Li>1: ¢l>bUbl¢ilivii. LVITIVcllly,
Trustee selection methods
Representative members and elected members
Additional governance issues (Optional infonnation
You may choose to include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
ne￿Ork with which the charity
relationship with any related
parties;
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Objectives and activities
The object of the Charity shall be the provision and maintenance of a
village hall for the use of the inhabitants of the Parish of Weeley without
distinction of political, religious or other opinions, including use for
meetings, lectures and classes, and for other forms of recreation and
leisure-time occupation, with the object of improving the conditions of life
for the said inhabitants.
Summary of the objects of the
charity set out in its
governing document
TAR
April 2024

The charity has two halls which are available for hire by both individuals
and associations etc. The large hall has a hard floor and is suitable for
sports activities. The small hall has a carpeted floor and is suitable for
meetings etc.
There are many regular activities taking place at the hall and these
include:
Keep fit classes
Yoga and Pilates classes
Children's dance classes
Indoor bowling clubs
Dog training
Weeley Women's Institute
Weeley Residents Association activities including crafts, knitting,
walking football, bingo, quizzes etc.
Percussion Workshop
Clairvoyant nights
Camera Club
Purple Feather Mind Body Soul Fair
Weeley Parish Council meetings
Polling Station when required
Summary of the maln
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
In addition the hall is often hired by individuals for events including,
wedding re￿ptiOnS, birthday parties. anniversaries, children's parties and
sympathy receptions. It is also hired by businesses for meetings and
training sessions including hea￿h education.
The Trustees agreed that Weeley Village Hall does meet the public
benefit test as stipulated by the Charity Commission.
Addltional detsils of objectives and activities Ioptional infom)ation)
You may choose to include
further statements. where
relevant, about:
policy on grantmaking.,
policy programme related
investment"
contribution made by
volunteers.
TAR
April 2024

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Hire charges had not been increased since 2013 and due to increasing
costs the Trustees found it necessary to increase rates by 12 % from 1"
September 2023.
During the Year the hall invested in a system of solar panels and
batteries to mitigate the rising cost of energy. The hall is grateful to Essex
County Council for contributing a grant of £10,000 towards this project.
Additionally the hals invested in a replacement electrical distribution board
and additional chairs and tables.
During the Year the hall has recrurted several new Trustees.
TAR
Aprll 2024

Section E
Financial review
The reserves policy seeks to maintain reseNes in the range £21,000 to
£26,000 to cover unforeseen major repairs of £15,000 to £20,000 and
normal operating expenditure for 3 months of £6,000. Resep4es at the
end of the year were £23,128.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
Further financial review details (Optional infomlation)
You may choose to include
additional information, where
relevant about:
the charity's principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity-
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary,
Chair. etc)
David Hillman
Christine Hamilton
Treasurer
Chair & Secretary
Date
IL/or/i
TAR
April 2024

'FFI FY V￿1 LA.,,r 14111 1
Receipts and payments accounts
CC16a
For the perlod
from
Pei...
To
0110412023
3110312024
Section A Receipts and payments
Unrestricted
funds
to the n8arn8t
Restricted
funds
Endowment
funds
Totsl funds
Last year
to the nearest £
to the nearest £
to the ￿arest £
to the neargst £
A1 Recel t8
Hire charges
Compen58t1￿ ft)r damage
Costs iechargèd to PC
Inte￿$t received
Fund raising
ECC GIF Grant (Solar Project)
38,187
38,187
32,660
150
289
10
10
10,000
10.Ih)O
Sub total(Gross income for
AR)
39310
10.IMN)
49.210
33,339
A2 Asset and Investment sales,
(see table).
Sub total
39,210
10,000
49,210
33,339
A3Pa
ments
Council tax
179
3.140
15,965
13.128
1.379
1,028
337
1.433
110
179
3.140
15.965
23,128
1,3T9
1,028
337
1,433
110
46,699
338
3,481
14,695
7.980
935
1,006
475
1.194
100
30.204
Wages
Maintenance & Prtiie¢ts
Domestic supplies
Insuran
Performing rights
Administration
Advertising
10.Ih)O
Sub total
10.OIXI
A4 Asset and Investment
purchases, (see tsble)
Sub total
zzaz
36.699
10.000
46,699
30,204
Net of receipts/(paymentsJ
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
2.511
2,511
3.135
20.618
23.129
20,618
23.129
17,483
20,618
INVH Accounts YE Mar 2024.xlsx
2810412024

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to r￿r$st £
Restrlcted
funds
to ne8rest£
Endowment
funds
to È
Categories
Details
B1 Cash funds
Cash in haTh
HSBC current ￿(X)unt
8,523
COIF aoxwnt
14.406
Total cash funds
23,129
11
Unrestrlcted
funds
to n•amt £
Restricted
funds
to nearest £
Endowment
funds
to nèamt £
Details
Unpaid hi￿ ctsrges
B2 Other monetary assets
2.154
Unpaid rthpJes to WPC
91
CCLA Bank Interest
62
Gas & Eie(thry'ty in ¢7edrt
599
Fund to whlch
assèt bèlon
Curreni valu•
lonal
Details
Co•t loptlonall
Fund to which
asset belon
Unresbi'cted
Cost loptSonall
Currnnt value
ional
1,343,000
Details
Land aThJ bulk11r￿S
B4 Assets retained for the
charity's own use
Fumiture. fixture5 and fiib'ros
unrestn.de
21.729
(As insurnrKe VJtJati￿I
Fund to which
Amount dug
lonal
Wh•Tr du•
onjl
Details
B5 Liabilities
Unrestricied
I￿lÈpen(knt examinab.on
Unreslncted
Gas. Eleclric4ty & W8l¢r
un￿tTr￿￿
311
HSBC bank charyJes
13
PAYE
Unre5trKted
126
SvJned by one or ￿ tru$tses on
behall of all the trustees
Signature
Print Name
Date of
roval
Sh
ory
(+s
Notes.. Wages of £8.784 %*re paid to the B(xikings Officer, Mrs P Hillman, V*tho is Ihe spouse of the Trea$uRr.
WVH Accounts YE Mar 2024.xlsx
2810412024

Independent Examiner's Report to the Trustees of Weeley Village Hall (Registered
Charity number 246146)
I report to the trustees on my examination of the accounts of Weeley Village Hall for the
year ended 31 $1 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trust's accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under section 145(5)(b) of the
Act.
Independent examiner's statement
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect:
accounting records were not kept in respect of the Trust as required by section
130 of the Act; or
2. the accounts do not accord with those records.
I have no concems and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park. Inworth Road, Feering C05 9SE
1 Oth May 2024