MYNYDDYGARREG WELFARE HALL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 CHARITY COMMISSION REGISTERED NUMBER: 245873
I D BOWEN & CO CHARTERED ACCOUNTANTS GORSEINON
MYNYDDYGARREG WELFARE HALL
YEAR ENDED 31 MARCH 2023
| Contents | Pages |
|---|---|
| Trustees report | 1 |
| Independent Examiner’s report | 4 |
| Receipts and payments | 5 |
| Statement of assets and liabilities | 6 |
MYNYDDYGARREG WELFARE HALL
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their annual report together with the accounts for the year ended 31 March 2023 and the statement of assets and liabilities as at 31 March 2023.
The trustees have opted to prepare the accounts on the receipts and payments basis and comprise the receipts and payments for the year ended 31 March 2023 and the statement of assets and liabilities as at 31 March 2023.
Charity Name: Mynyddygarreg Welfare Hall Charity registration number: 245873 Charity’s principal address: Heol Ysgol, Mynyddygarreg, Kidwelly, SA17 4RA
Trustees
The trustees serving during the year and to the date of this report were as follows:
Mr Christopher David Peters-Bond (Chair) Mrs Andrea Gower (Vice chair) Mrs Susan Woodward (Treasurer) Mrs Dorian Reeve
Bankers
Unity Trust Bank Plc 9 Brindley place Birmingham B1 2HB
Independent Examiner
Ian David Bowen I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing documents
Mynyddygarreg Welfare Hall is constituted under a Declaration of Trust dated 14 December 1965 and Lease and Trust Deed dated 8 July 1971, as amended at an extraordinary general meeting held on 6 September 2010. Mynyddygarreg Welfare Hall was registered as a charity on 13 April 1966 (charity number: 245873).
Recruitment and Appointment of Trustees
Under the terms of the Declaration of Trust as amended on 6 September 2010 there must be at least three trustees in office. Every trustee must be appointed for a term of 3 years by a resolution of the trustees passed at a special meeting or Annual General Meeting, called with 14 days notice.
In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.
The trustees must make available to each new trustee, on his or her first appointment a copy of the deed of trust and any amendments made to it together with a copy of the charity’s latest report and statement of accounts.
If a vacancy occurs the Trustees must note the fact in the minutes of the next meeting. Any eligible Trustee may be re-appointed.
So long as there are fewer than three Trustees, none of the powers of discretion conferred in the original deed or by law on the
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Trustees shall be exercisable by the remaining Trustees except the power to appoint new Trustees.
The conditions for eligibility to become a trustee and the termination of trusteeship are set out in the amendment to the Declaration of Trust dated 6 September 2010.
Meetings of trustees and Annual General Meeting (AGM)
Trustees meetings were held regularly throughout the year and the 2022 AGM was held at the village hall on 4 July 2022.
Related parties and co-operation with other organisations
None of our trustees receive remuneration or other benefit from their work with the charity.
Risk management
The trustees have examined the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate and manage those risks.
OBJECTIVES AND ACTIVITIES
Summary of the objects of the charity
The objects of the charity are to permit the leasehold land and the hall's facilities to be used by the inhabitants of Mynyddygarreg including the District of Mynyddygarreg for the purpose of social and cultural activities for the benefit of the inhabitants.
Activities and public benefit
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The main activities of the Hall are:
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Maintenance of the Hall and its grounds to ensure it is suitable for public hire, with due regard to health and safety of the premises.
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Hire to local groups and individuals wishing to carry out activities.
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Organising and publicising social and other activities for attendance by residents of Mynyddygarreg and further afield.
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Maintaining the Hall as a central hub of village life.
ACHIEVEMENTS AND PERFORMANCE
Regular hirers:
Slimming World – group meetings, all ages Yoga beginners and intermediate – all ages Spiritualist Group Kidwelly & Mynyddygarreg Pantomime Society (KAMPS) Mynyddygarreg Over 50s Club CETMA Children’s Club Mynyddygarreg School Mynyddygarreg Meithrin (Nursery) Kidwelly Crafters Kidwelly Twinning Association events
The Hall organised two Craft Fairs - in April and a Christmas one in November. Although the only income was from a small raffle, it is a popular event in the community.
In September a Beer and Food Festival was organised, which was very popular and will become an annual event, with bands already booked for the coming year.
The annual Halloween Party and Fireworks Events were also held in October and November.
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MYNYDDYGARREG WELFARE HALL
The Friday Pub Social resumed in December, in the newly refurbished lounge, after a long closure since before Covid. It’s a popular meeting place as there are no pubs in the village and will continue to be run by volunteer committee members.
Events and party bookings have been taking place throughout the year, including to local weddings.
The Hall continues to oversee the funding for the community garden project (Y Pishyn) in the village, Community members continue to work on the garden.
Hall Upkeep
The Hall continues to employ a Caretaker/Cleaner, which is possible through an annual grant from Kidwelly Town Council. Martin resigned in November and was replaced by Gayna Bras.
The renovation of the Lounge area of the Hall, funded by the National Lottery Community Fund began in May. This included additional wall insulation, funded by the Coalfields Regeneration Trust. Whilst the funding has been spent and the room transformed and modernised there is still some work to complete, which will be done in the new financial year.
FINANCIAL REVIEW
The charity’s receipts and payments are shown on page 6.
During the year the charity’s receipts amounted to £36,509 with payments totalling £48,167 resulting in net payments of £11,658.
The charity received the following grant funding during the year:
| Unrestricted | Restricted | |
|---|---|---|
| Kidwelly Town Council | £6,600 | |
| Coalfields Regeneration Trust | £2,000 |
At the year end the total cash funds amounted to £62,834 of which £114 represented restricted funds to be used for specific purposes and £62,720 representing unrestricted funds available to spend on the charity’s objects.
Funding from Kidwelly Town Council has enabled the continued employment of a Caretaker.
Reserves policy
The charity is required to maintain reserves equating to one year’s expenditure, based on an average of the previous three years’ expenditure. This is to ensure that funding is set aside for contingencies and risks. £20,000 was kept in reserve at financial year end. This policy will be reviewed annually or when significant changes occur within the charity.
Investment policy
The charity keeps surplus funds which are not likely to be needed to pay for activities in short-term deposits which can be readily accessed.
DECLARATION
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the trustees.
Signature Full name Mr Christopher David Peters-Bond Date 1 June 2023
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MYNYDDYGARREG WELFARE HALL
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF MYNYDDYGARREG WELFARE HALL
I report to the trustees on my examination of the accounts of Mynyddygarreg Welfare Hall (the ‘Trust’) for the year ended 31 March 2023 set out on pages 5 and 6.
Respective responsibilities of trustees and examiner
As the charity trustees of the Trust you are responsible for preparing the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Charities Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Charities Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Charities Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Charities Act; or
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• the accounts do not accord with the accounting records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report order to enable a proper understanding of the accounts to be reached.
Name of independent examiner:
Ian David Bowen
Professional body:
Institute of Chartered Accountants in England & Wales
Address: I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW
2 June 2023
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MYNYDDYGARREG WELFARE HALL
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Receipts Bar income Hall hire Events Donations Grants Covid - 19 support grant Kidwelly Town Council National Lottery Community Fund The Changemakers Coalfields Regeneration Trust Insurance proceeds Other income Bank interest Total receipts Payments Bar stock Bar and performance licences Bar volunteer expenses Wages Events Cleaning Utilities - Oil Electric Water TV licence Fire regulations check Building maintenance Equipment maintenance Insurance Professional fees Independent examiner’s fee Pishyn expenditure Bank charges Sundry expenses Lounge refurbishment Total payments Net receipts/(payments) Cash funds at start of year Cash funds at end of year |
Restricted Funds 2023 £ Unrestricted Funds 2023 £ Total Funds 2023 £ Restricted Funds 2022 £ Unrestricted Funds 2022 £ Total Funds 2022 £ - - - - - - - - 2,000 - - - 13,119 6,106 7,226 1,005 - 6,600 - - - - 161 292 13,119 6,106 7,226 1,005 - 6,600 - - 2,000 - 161 292 - - - - - - 10,000 800 - - - - 2,078 1,833 4,302 450 2,000 6,600 - - - 9,910 136 13 2,078 1,833 4,302 450 2,000 6,600 10,000 800 - 9,910 136 13 |
|---|---|
| 2,000 34,509 36,509 10,800 27,322 38,122 |
|
| - - - - - - - - - - - 1,945 - - - - 32 - - 10,000 8,497 212 1,258 5,302 4,874 990 2,344 348 304 159 125 3,766 694 1,895 58 990 - 90 15 4,269 8,497 212 1,258 5,302 4,874 990 2,344 348 304 159 125 5,711 694 1,895 58 990 32 90 15 14,269 - - - - - - - - - - - - - - - - 709 - - - 1,989 157 - 4,860 1,797 24 1,283 684 173 159 125 1,904 461 1,357 58 900 - 92 30 - 1,989 157 - 4,860 1,797 24 1,283 684 173 159 125 1,904 461 1,357 58 900 709 92 30 - |
|
| 11,977 36,190 48,167 709 16,053 16,762 |
|
| (9,977) 10,091 (1,681) 64.401 (11,658) 74,492 10,091 - 11.269 53,132 21,360 53,132 |
|
| 114 62,720 62,834 10,091 64,401 74,492 |
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MYNYDDYGARREG WELFARE HALL
STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2023
| Restricted funds 2023 £ Unrestricted funds 2023 £ Total funds 2023 £ Restricted funds 2022 £ Unrestricted funds 2022 £ Total funds 2022 £ Cash funds Cash in hand Bank Current Account Bank Business Deposit Account - 114 - 2,596 30,780 29,344 2,596 30,894 29,344 - 10,091 - 2,504 40,845 21,052 2,504 50,936 21,052 114 62,720 62,834 10,091 64,401 74,492 Allocation of funds Balance at 1 April 2022 Receipts Payments Balance at 31 March 2023 Unrestricted funds 64,401 34,509 (36,190) 62,720 Restricted funds National Lottery Community Fund The Changemakers Coalfields Regeneration Trust 10,000 91 - - - 2,000 (10,000) (32) (1,945) - 59 55 10,091 2,000 (11,977) 114 Assets retained for the charity’s own use (Unrestricted funds) Hall Building (main hall and stage, kitchen, lounge and toilets). Sports field Car Park 302 Chairs Folding tables Lounge furniture Sound System Bar and Stock Sound System Bar Fridge Heavy duty shelves for bar “cellar” Music System for Lounge TV for Lounge Gas Barbeque Repair and purchase of new Christmas lights Olivetti ECR 7100 cash register Babychanging table Disco laser light Lighting stand Microphone Undercounter fridges x 2 Kettle Liabilities (Unrestricted funds) Independent examination provision Payroll services Invoice due £990 £ 29 Approved by the trustees on 1 June 2023. Signed on behalf of all the trustees Signature Full name Mr Christopher David Peters-Bond |
Restricted funds 2023 £ Unrestricted funds 2023 £ Total funds 2023 £ Restricted funds 2022 £ Unrestricted funds 2022 £ Total funds 2022 £ - 114 - 2,596 30,780 29,344 2,596 30,894 29,344 - 10,091 - 2,504 40,845 21,052 2,504 50,936 21,052 |
Restricted funds 2023 £ Unrestricted funds 2023 £ Total funds 2023 £ Restricted funds 2022 £ Unrestricted funds 2022 £ Total funds 2022 £ - 114 - 2,596 30,780 29,344 2,596 30,894 29,344 - 10,091 - 2,504 40,845 21,052 2,504 50,936 21,052 |
|---|---|---|
| 114 | 62,720 62,834 10,091 64,401 74,492 |
|
| Balance at 1 April 2022 Receipts Payments Balance at 31 March 2023 64,401 34,509 (36,190) 62,720 |
||
| 10,000 91 - - - 2,000 (10,000) (32) (1,945) - 59 55 |
||
| 10,091 2,000 (11,977) 114 |
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