## **MYNYDDYGARREG WELFARE HALL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 CHARITY COMMISSION REGISTERED NUMBER: 245873**
**I D BOWEN & CO CHARTERED ACCOUNTANTS GORSEINON**
## **MYNYDDYGARREG WELFARE HALL**
## **YEAR ENDED 31 MARCH 2023**
|_Contents_|_Pages_|
|---|---|
|Trustees report|1|
|Independent Examiner’s report|4|
|Receipts and payments|5|
|Statement of assets and liabilities|6|
## **MYNYDDYGARREG WELFARE HALL**
## **ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
The trustees present their annual report together with the accounts for the year ended 31 March 2023 and the statement of assets and liabilities as at 31 March 2023.
The trustees have opted to prepare the accounts on the receipts and payments basis and comprise the receipts and payments for the year ended 31 March 2023 and the statement of assets and liabilities as at 31 March 2023.
**Charity Name:** Mynyddygarreg Welfare Hall **Charity registration number:** 245873 **Charity’s principal address:** Heol Ysgol, Mynyddygarreg, Kidwelly, SA17 4RA
## **Trustees**
The trustees serving during the year and to the date of this report were as follows:
Mr Christopher David Peters-Bond (Chair) Mrs Andrea Gower (Vice chair) Mrs Susan Woodward (Treasurer) Mrs Dorian Reeve
## **Bankers**
Unity Trust Bank Plc 9 Brindley place Birmingham B1 2HB
## **Independent Examiner**
Ian David Bowen I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing documents**
Mynyddygarreg Welfare Hall is constituted under a Declaration of Trust dated 14 December 1965 and Lease and Trust Deed dated 8 July 1971, as amended at an extraordinary general meeting held on 6 September 2010. Mynyddygarreg Welfare Hall was registered as a charity on 13 April 1966 (charity number: 245873).
## **Recruitment and Appointment of Trustees**
Under the terms of the Declaration of Trust as amended on 6 September 2010 there must be at least three trustees in office. Every trustee must be appointed for a term of 3 years by a resolution of the trustees passed at a special meeting or Annual General Meeting, called with 14 days notice.
In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.
The trustees must make available to each new trustee, on his or her first appointment a copy of the deed of trust and any amendments made to it together with a copy of the charity’s latest report and statement of accounts.
If a vacancy occurs the Trustees must note the fact in the minutes of the next meeting. Any eligible Trustee may be re-appointed.
So long as there are fewer than three Trustees, none of the powers of discretion conferred in the original deed or by law on the
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## **MYNYDDYGARREG WELFARE HALL**
Trustees shall be exercisable by the remaining Trustees except the power to appoint new Trustees.
The conditions for eligibility to become a trustee and the termination of trusteeship are set out in the amendment to the Declaration of Trust dated 6 September 2010.
## **Meetings of trustees and Annual General Meeting (AGM)**
Trustees meetings were held regularly throughout the year and the 2022 AGM was held at the village hall on 4 July 2022.
## **Related parties and co-operation with other organisations**
None of our trustees receive remuneration or other benefit from their work with the charity.
## **Risk management**
The trustees have examined the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate and manage those risks.
## **OBJECTIVES AND ACTIVITIES**
## **Summary of the objects of the charity**
The objects of the charity are to permit the leasehold land and the hall's facilities to be used by the inhabitants of Mynyddygarreg including the District of Mynyddygarreg for the purpose of social and cultural activities for the benefit of the inhabitants.
## **Activities and public benefit**
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The main activities of the Hall are:
- Maintenance of the Hall and its grounds to ensure it is suitable for public hire, with due regard to health and safety of the premises.
- Hire to local groups and individuals wishing to carry out activities.
- Organising and publicising social and other activities for attendance by residents of Mynyddygarreg and further afield.
- Maintaining the Hall as a central hub of village life.
## **ACHIEVEMENTS AND PERFORMANCE**
Regular hirers:
Slimming World – group meetings, all ages Yoga beginners and intermediate – all ages Spiritualist Group Kidwelly & Mynyddygarreg Pantomime Society (KAMPS) Mynyddygarreg Over 50s Club CETMA Children’s Club Mynyddygarreg School Mynyddygarreg Meithrin (Nursery) Kidwelly Crafters Kidwelly Twinning Association events
The Hall organised two Craft Fairs - in April and a Christmas one in November. Although the only income was from a small raffle, it is a popular event in the community.
In September a Beer and Food Festival was organised, which was very popular and will become an annual event, with bands already booked for the coming year.
The annual Halloween Party and Fireworks Events were also held in October and November.
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## **MYNYDDYGARREG WELFARE HALL**
The Friday Pub Social resumed in December, in the newly refurbished lounge, after a long closure since before Covid. It’s a popular meeting place as there are no pubs in the village and will continue to be run by volunteer committee members.
Events and party bookings have been taking place throughout the year, including to local weddings.
The Hall continues to oversee the funding for the community garden project (Y Pishyn) in the village, Community members continue to work on the garden.
## **Hall Upkeep**
The Hall continues to employ a Caretaker/Cleaner, which is possible through an annual grant from Kidwelly Town Council. Martin resigned in November and was replaced by Gayna Bras.
The renovation of the Lounge area of the Hall, funded by the National Lottery Community Fund began in May. This included additional wall insulation, funded by the Coalfields Regeneration Trust. Whilst the funding has been spent and the room transformed and modernised there is still some work to complete, which will be done in the new financial year.
## **FINANCIAL REVIEW**
The charity’s receipts and payments are shown on page 6.
During the year the charity’s receipts amounted to £36,509 with payments totalling £48,167 resulting in net payments of £11,658.
The charity received the following grant funding during the year:
||Unrestricted|Restricted|
|---|---|---|
|Kidwelly Town Council|£6,600||
|Coalfields Regeneration Trust||£2,000|
At the year end the total cash funds amounted to £62,834 of which £114 represented restricted funds to be used for specific purposes and £62,720 representing unrestricted funds available to spend on the charity’s objects.
Funding from Kidwelly Town Council has enabled the continued employment of a Caretaker.
## **Reserves policy**
The charity is required to maintain reserves equating to one year’s expenditure, based on an average of the previous three years’ expenditure. This is to ensure that funding is set aside for contingencies and risks. £20,000 was kept in reserve at financial year end. This policy will be reviewed annually or when significant changes occur within the charity.
## **Investment policy**
The charity keeps surplus funds which are not likely to be needed to pay for activities in short-term deposits which can be readily accessed.
## **DECLARATION**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the trustees.
Signature Full name Mr Christopher David Peters-Bond Date 1 June 2023
Page 3
## **MYNYDDYGARREG WELFARE HALL**
## **INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF MYNYDDYGARREG WELFARE HALL**
I report to the trustees on my examination of the accounts of Mynyddygarreg Welfare Hall (the ‘Trust’) for the year ended 31 March 2023 set out on pages 5 and 6.
## **Respective responsibilities of trustees and examiner**
As the charity trustees of the Trust you are responsible for preparing the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Charities Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Charities Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Charities Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Charities Act; or
- • the accounts do not accord with the accounting records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report order to enable a proper understanding of the accounts to be reached.
Name of independent examiner:
Ian David Bowen
Professional body:
Institute of Chartered Accountants in England & Wales
Address: I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW
2 June 2023
Page 4
## **MYNYDDYGARREG WELFARE HALL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2023**
|**Receipts**
Bar income
Hall hire
Events
Donations
Grants
Covid - 19 support grant
Kidwelly Town Council
National Lottery Community Fund
The Changemakers
Coalfields Regeneration Trust
Insurance proceeds
Other income
Bank interest
**Total receipts**
**Payments**
Bar stock
Bar and performance licences
Bar volunteer expenses
Wages
Events
Cleaning
Utilities - Oil
Electric
Water
TV licence
Fire regulations check
Building maintenance
Equipment maintenance
Insurance
Professional fees
Independent examiner’s fee
Pishyn expenditure
Bank charges
Sundry expenses
Lounge refurbishment
**Total payments**
Net receipts/(payments)
Cash funds at start of year
Cash funds at end of year|**_Restricted_**
**_Funds_**
**_2023_**
**£**
**_Unrestricted_**
**_Funds_**
**_2023_**
**£**
**_Total_**
**_Funds_**
**_2023_**
**£**
**_Restricted_**
**_Funds_**
**_2022_**
**£**
**_Unrestricted_**
**_Funds_**
**_2022_**
**£**
**_Total_**
**_Funds_**
**_2022_**
**£**
-
-
-
-
-
-
-
-
2,000
-
-
-
13,119
6,106
7,226
1,005
-
6,600
-
-
-
-
161
292
13,119
6,106
7,226
1,005
-
6,600
-
-
2,000
-
161
292
-
-
-
-
-
-
10,000
800
-
-
-
-
2,078
1,833
4,302
450
2,000
6,600
-
-
-
9,910
136
13
2,078
1,833
4,302
450
2,000
6,600
10,000
800
-
9,910
136
13|
|---|---|
||2,000
34,509
36,509
10,800
27,322
38,122|
||-
-
-
-
-
-
-
-
-
-
-
1,945
-
-
-
-
32
-
-
10,000
8,497
212
1,258
5,302
4,874
990
2,344
348
304
159
125
3,766
694
1,895
58
990
-
90
15
4,269
8,497
212
1,258
5,302
4,874
990
2,344
348
304
159
125
5,711
694
1,895
58
990
32
90
15
14,269
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
709
-
-
-
1,989
157
-
4,860
1,797
24
1,283
684
173
159
125
1,904
461
1,357
58
900
-
92
30
-
1,989
157
-
4,860
1,797
24
1,283
684
173
159
125
1,904
461
1,357
58
900
709
92
30
-|
||11,977
36,190
48,167
709
16,053
16,762|
||(9,977)
10,091
(1,681)
64.401
(11,658)
74,492
10,091
-
11.269
53,132
21,360
53,132|
||114
62,720
62,834
10,091
64,401
74,492|
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## **MYNYDDYGARREG WELFARE HALL**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2023**
|**_Restricted_**
**_funds_**
**_2023_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2023_**
**_£_**
**_Total_**
**_funds_**
**_2023_**
**_£_**
**_Restricted_**
**_funds_**
**_2022_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2022_**
**_£_**
**_Total_**
**_funds_**
**_2022_**
**_£_**
**Cash funds**
Cash in hand
Bank Current Account
Bank Business Deposit Account
-
114
-
2,596
30,780
29,344
2,596
30,894
29,344
-
10,091
-
2,504
40,845
21,052
2,504
50,936
21,052
114
62,720
62,834
10,091
64,401
74,492
**Allocation of funds**
**_Balance at_**
**_1 April_**
**_2022_**
**_Receipts_**
**_Payments_**
**_Balance at_**
**_31 March_**
**_2023_**
**Unrestricted funds**
64,401
34,509
(36,190)
62,720
**Restricted funds**
National Lottery Community Fund
The Changemakers
Coalfields Regeneration Trust
10,000
91
-
-
-
2,000
(10,000)
(32)
(1,945)
-
59
55
10,091
2,000
(11,977)
114
Assets retained for the charity’s own use
(Unrestricted funds)
Hall Building (main hall and stage, kitchen, lounge
and toilets).
Sports field
Car Park
302 Chairs
Folding tables
Lounge furniture
Sound System
Bar and Stock
Sound System
Bar Fridge
Heavy duty shelves for bar “cellar”
Music System for Lounge TV for Lounge
Gas Barbeque
Repair and purchase of new Christmas lights
Olivetti ECR 7100 cash register
Babychanging table
Disco laser light
Lighting stand
Microphone
Undercounter fridges x 2
Kettle
**Liabilities**
(Unrestricted funds)
Independent examination provision
Payroll services
Invoice due
£990
£ 29
Approved by the trustees on 1 June 2023.
Signed on behalf of all the trustees
Signature
Full name
Mr Christopher David Peters-Bond|**_Restricted_**
**_funds_**
**_2023_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2023_**
**_£_**
**_Total_**
**_funds_**
**_2023_**
**_£_**
**_Restricted_**
**_funds_**
**_2022_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2022_**
**_£_**
**_Total_**
**_funds_**
**_2022_**
**_£_**
-
114
-
2,596
30,780
29,344
2,596
30,894
29,344
-
10,091
-
2,504
40,845
21,052
2,504
50,936
21,052|**_Restricted_**
**_funds_**
**_2023_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2023_**
**_£_**
**_Total_**
**_funds_**
**_2023_**
**_£_**
**_Restricted_**
**_funds_**
**_2022_**
**_£_**
**_Unrestricted_**
**_funds_**
**_2022_**
**_£_**
**_Total_**
**_funds_**
**_2022_**
**_£_**
-
114
-
2,596
30,780
29,344
2,596
30,894
29,344
-
10,091
-
2,504
40,845
21,052
2,504
50,936
21,052|
|---|---|---|
||114|62,720
62,834
10,091
64,401
74,492|
|||**_Balance at_**
**_1 April_**
**_2022_**
**_Receipts_**
**_Payments_**
**_Balance at_**
**_31 March_**
**_2023_**
64,401
34,509
(36,190)
62,720|
|||10,000
91
-
-
-
2,000
(10,000)
(32)
(1,945)
-
59
55|
|||10,091
2,000
(11,977)
114|
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