Trustees’ Annual Report for the period
From: 01.01.2023 Period start date To: 31.12.2023 Period end date
Charity name: Parsonage Residents Association
Charity registration number: 243905
Objectives and Activities
| SORP referenc e |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 |
A) 'promote the benefit of the inhabitants of the neighbourhood defined by the Dunmow road, including Manor Links, Norris Close, Cecil Close, Mayes Close, Shortcroft and Hockerill Hill to the south, the east/west bypass to the north, and the main railway line to the west, as shown on the map attached, (hereinafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;' (b) establish, or secure the establishment of, a community centre (hereinafter called "the centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. (c) promote such other charitable purposes as may from timetotime be determined. |
| Summary of the main activitiesin |
Para 1.17 and 1.19 |
1. When considering what activities and events to manage during the year, the Trusteesweremindfulof the Charity |
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
| relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Commission's guidance on public beneft. 2. The Trustee Committee met six times during the year. The AGM was held with the residents in attendance. 3. The Association uses contractors (one who is a trustee) to assist in the management and maintenance of the Community Hall. 4. The Hall is available for use from 7 am until 11 pm. 7 days a week, regular hirers accounts for circa 50 hours use, with occasional hirers including community events and private parties are booked weekly. 5. The Trustees also manage and organise certain events for the beneft of members. An annual frework display, Christmas Fayre, Tabletop sales. 6. The charity produces a local magazine delivered free to 3000 homes within the area of beneft of the charity. 7. The Trustees listen to the concerns and wishes of the members of the Association and will take matters up with the relevant authorities where this istothe beneftof themembers. |
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|---|---|---|
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 |
The Trustees can confrm they have given due regard to the guidance by the Charity Commission on Public Beneft. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP referenc e |
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|---|---|---|
| Policy on grant |
Para 1.38 |
The charity will support local fund raising from time to time by a local resident. This normally amounts to use allowing fundraisers to usethehallatareducedrate on the |
| Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 |
| making. | agreement that they donate the diference between the reduced rate and the full amount to the fundraising pot. We will give free space in our local magazine and advertise any fund raising in the hall on notice boards. |
|
|---|---|---|
| Policy on social investment including program related investment. |
Para 1.38 |
The charity is not involved in Social Investment. |
| Contribution made by volunteers. |
Para 1.38 |
The charity uses volunteers when we are holding an event such as the Annual Fireworks Display, they help with set up, stewarding, and tidying up afterwards. Volunteers deliver the local Parsonage Magazine quarterly. |
| Other |
Achievements and Performance
| SORP referen ce |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 |
The achievements of the charity are: Ensuring the local community has opportunity for interaction with the wider community through the Parsonage Herald magazine. Ensuring that there are opportunities for all ages to have a local meeting place whether Toddler Club to Parsonage Friendship Group whose members encompass those over 60 years. Ensuring there is an afordable local venue where sport, art, baby groups, children’s play, Brownies, can be run successfully. Ensuring that there is local space for community and private functions, including voting, meet your councillor, events, children, and anniversary parties. |
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
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Ensuring a fully accessible space for the local community to enjoy
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Ensuring the community is listened to and that they have support to make their voices heard.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set | Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
|
| Investment performance against objectives | Para 1.41 |
|
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 |
Balance Sheet enclosed. Net current assets £27,807.80 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
The trustees hold reserves to ensure we can pay and undertake any repairs to the hall that may occur |
| Amount of reserves held | Para 1.22 |
£23,000 |
| Reasons for holding zero reserves |
Para 1.22 |
n/a |
| Details of fund materially in defcit |
Para 1.24 |
n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
None, the charity is a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including anyfundraising) |
Para 1.47 |
Income from Parsonage Hall and any community events held during the year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 |
n/a |
| A description of the principal risks facing the charity |
Para 1.46 |
Damage to hall that could disrupt our funding stream. |
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Par a 1.2 5 |
Constitution of the Parsonage Residents Association. Community Association |
| How is the charity constituted? |
Par a 1.2 5 |
Charitable Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or moretrustees |
Par a 1.2 5 |
The PRA association welcomes those members who wish to become more involved and become Trustees. Election of trustees is undertaken annually at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 |
Trustees are supplied with the Charity Commission Becoming a Trustee CC3_feb20. Trustees are supports at meetings and are encouraged to ask questions of ofcers so that they undertaketheir role successfully. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works. |
Para 1.51 |
The PRA has 3 ofcers, Chair, Vice Chair, and Treasurer with the Secretary position vacant (covered by Chair) 4 additional trustee members. All decisions are made at committee meetings which will occur expense. Expenses which occur dur to day-to-day operation of the hall is maintained by the chair and the treasurer and reported to the committee bi-monthly. Decisions regarding expenditure for the hall or an action the charity may take on behalf of residents i.e., obtaining a defbrillator unit for the community which would be available 24 hours a day, installing a new notice board in the community are undertaken at committee meetings. At theAGM,the communitymay ask from |
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
| time to time for the PRA support to help in a wider capacity – parking problems, overgrown hedges, etc. fnal decisions on how we report back to the community will be undertaken at committee meetings and reported to the community via the Parsonage Herald our local community magazine. The charity doesnotemploy staf. |
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|---|---|---|
| Relationship with any related parties |
Para 1.51 |
n/a |
| Other |
Reference and Administrative details
| Charityname | ParsonageResidentsAssociation |
|---|---|
| Other name the charity uses |
n/a |
| Registered charity number |
243905 |
| Charity’s principal address |
Parsonage Lane Community Centre Church Manor, Bishop’s Stortford, CM23 5PY |
Names of the charity trustees who manage the charity
| Trustee name 1 Elizabeth Deborah Munro 2 Colin Woodward 3Janet Reville 4 KayNewton 5 Emmajayne Worrell 6 Sue Giles 7 Siobhan Steel 8 Vacant |
Ofce (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Chair | |||
| Vice Chair | |||
| Treasurer | |||
| / Secretary |
Corporate trustees – names of the directors at the date the report was approved.
Director name
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
Name of trustees holding title to property belonging to the charity
| Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalfof others. ~~——~~ |
Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalfof others. ~~——~~ |
Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalfof others. ~~——~~ |
Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalfof others. ~~——~~ |
|---|---|---|---|
| Descriptionof the assetsheldin this capacity. | n/a | ||
| Name and objects of the charity on whose behalf the | n/a | ||
| assets are held and how these falls within the custodian | |||
| charity’s objects. | |||
| Details of arrangements for safe custody and | n/a | ||
| segregation of such assets from the charity’s own assets | |||
| Additional information (optional) | |||
| Names and addresses of advisers (Optional information) |
Type of Name Address adviser Auditor Morannedd Ltd. 26 Parsonage Lane, CM23 5BG ~~ee~~ Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
We only have trustees. ~~a~~ Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Elizabeth Deborah Munro ~~ee~~ Position Chair ~~ee~~ Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
Date
24.04.24
Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022
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PAR501IAGE RES5 ILSSttIATI( BLAN SHEEf AS AT 31 DECEk8ER 23 F[xEDA5S5 27,843.tKI 27B43. 471.tKI 471 SwiFrnt 1021&PB B.031.t IOJMfj -7.1fl1 2.187. FI ffttiry5 ].701 -18.415. 21.667.tn 15,351.12 TOTAL FUEDASSErs 45,85P.J) 4g.4g5 ASS5 5.625.76 Ig.131 9,0.[4 15.0.[ 31e.io 2g,g82. CUFIREKf LLUBILrtES Ryl¥ hirer5' kw c*rt5 (hxa5iDrL31 hJ'tH5' tkpyj'ts IEld 875.[ 1.3txi.t 2.175.tK) NEfcuRREKfMsErs 27,807.80 TOT ASS5 73,6fj7.(KI 75.879 3,tiiJi.(Ki bri113tsy re5erw@ RE43irE<l tht f[ E9 ewdrDJE Dver Inttl ftf ye3r 73.470.15 -3,152.75 75.425 -1?1fj TOTAL 73,067.tK) 75B7g,
0*1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Reportto the trusteesl . members of , PARSONAGE RESIDENTS ASSOCIATION On accounts for the year ended 31 DECEMBER 2023 Charity no (if any) 243905 Set out on pages 1AND2 I report to the trustees on my examinalion of the accounts of the above charrty {Xhe Trust.) for the year ended Responsibilities and As the chaiity trustees of the Trust. you are respjnsible for the preparation basis of report of the accounts in accordan with the Tequirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirrn that no material matters have come to my attention ) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were nol kept in accordance wth section 130 of the Act oi the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets if they do not apply. Signed: Date: 2v Name: FOL4
J iQf Relevant professional qualification{s) or body (if any): moran1th Lld Chartered Certifbed Accountar Address". Bishops Sto IER October 2018