Trustees’ Annual Report for the period
From: 01.01.2022 Period start date To: 31.12.2022 Period end date Charity name: Parsonage Residents Association Charity registration number: 243905 Objectives and Activities
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A) 'promote the benefit of the inhabitants of the neighbourhood defined by the Dunmow road, including Manor Links, Norris Close, Cecil Close, Mayes Close, Shortcroft and Hockerill Hill to the south, the east/west bypass to the north, and the main railway line to the west, as shown on the map attached, (hereinafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;' (b) establish, or secure the establishment of, a community centre (hereinafter called "the centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. (c) promote such other charitable purposes as may from time to time be determined. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1. When considering what activities and events to manage during the year, the Trustees were mindful of the Charity Commission's guidance on public benefit. 2. The Trustee Committee met six times during the year. The AGM was held with the residents in attendance. 3. The Association uses contractors (one who is a trustee) to assist in the management and maintenance of the Community Hall. 4. The Hall is available for use from 7 am until 11 pm. 7 days a week, regular hirers accounts for circa 50 hours use, with occasional hirers including community events and private parties are booked weekly. 5. The Trustees also manage and organise certain events for the benefit of members. An annual firework display, Christmas Fayre, Tabletop sales. 6. The charity produces a local magazine delivered free to 3000 homes within the area of benefit of the charity. 7. The Trustees listen to the concerns and wishes of the members of the Association and will take matters up with the relevant authorities where this is to the benefit of the members. |
Parsonage Residents Association Charity No 243905
TAR 01.01.22 – 31.12.2022
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees can confirm they have given due regard to the guidance by the Charity Commission on Public Benefit. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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| Policy on grant making. |
Para 1.38 | The charity will support local fund raising from time to time by a local resident. This normally amounts to use allowing fundraisers to use the hall at a reduced rate on the agreement that they donate the difference between the reduced rate and the full amount to the fundraising pot. We will give free space in our local magazine and advertise any fund raising in the hall on notice boards. |
| Policy on social investment including program related investment. |
Para 1.38 | The charity is not involved in Social Investment. |
| Contribution made by volunteers. |
Para 1.38 | The charity uses volunteers when we are holding an event such as the Annual Fireworks Display, they help with set up, stewarding, and tidying up afterwards. Volunteers deliver the local Parsonage Magazine quarterly. |
| Other | ||
| Achievements and Performance | ||
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The achievements of the charity are: • Ensuring the local community has opportunity for interaction with the wider community through the Parsonage Herald magazine. • Ensuring that there are opportunities for all ages to have a local meeting place whether Toddler Club to Parsonage Friendship Group whose members encompass those over 60 years. • Ensuring there is an affordable local venue where sport, art, baby groups, children’s play, Brownies, can be run successfully. • Ensuring that there is local space for community and private functions, including voting, meet your councillor, events, children, and anniversary parties. • Ensuring a fully accessible space for the local community to enjoy • Ensuring the community is listened to and that they have support to make their voices heard. |
Additional information (optional)
Parsonage Residents Association Charity No 243905
TAR 01.01.22 – 31.12.2022
You may choose to include further statements where relevant about:
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | ||
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| Achievements against objectives set | Para 1.41 | |||
| Performance of fundraising activities against objectives set | Para 1.41 | |||
| Investment performance against objectives | Para 1.41 | |||
| Other | ||||
| Financial Review | ||||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance Sheet enclosed. Net current assets £26,394.23 |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees hold reserves to ensure we can pay and undertake any repairs to the hall that may occur |
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| Amount of reserves held | Para 1.22 | £23,000 | ||
| Reasons for holding zero reserves | Para 1.22 | n/a | ||
| Details of fund materially in deficit | Para 1.24 | n/a | ||
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None, the charity is a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Income from Parsonage Hall and any community events held during the year. |
Income from Parsonage Hall and any community events held during the year. |
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| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 |
n/a | |
| A description of the principal risks facing the charity |
Para 1.46 |
Damage to hall that could disrupt our funding stream. | |
| Structure, Governance and Management | |||
| Description of charity’s trusts: | |||
| Type of governing document (trust deed, royal charter) |
Para | 1.25 | Constitution of the Parsonage Residents Association. Community Association |
| How is the charity constituted? | Para | 1.25 | Charitable Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees |
Para | 1.25 | The PRA association welcomes those members who wish to become more involved and become Trustees. Election of trustees is undertaken annually at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | Trustees are supplied with the Charity Commission Becoming a Trustee CC3_feb20. Trustees are supports at meetings and are encouraged to ask questions of officers so that they undertake their role successfully. |
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| The charity’s organisational structure and any wider |
The PRA has 3 officers, Chair, Vice Chair & Secretary and Treasurer with 5 additional trustee members. All decisions are made at committee meetings which will occur expense. |
Parsonage Residents Association Charity No 243905
TAR 01.01.22 – 31.12.2022
| network with which the charity works. |
Para 1.51 | Expenses which occur dur to day-to-day operation of the hall is maintained by the chair and the treasurer and reported to the committee bi-monthly. Decisions regarding expenditure for the hall or an action the charity may take on behalf of residents i.e., obtaining a defibrillator unit for the community which would be available 24 hours a day, installing a new notice board in the community are undertaken at committee meetings. At the AGM, the community may ask from time to time for the PRA support to help in a wider capacity – parking problems, overgrown hedges, etc. final decisions on how we report back to the community will be undertaken at committee meetings and reported to the community via the Parsonage Herald our local community magazine. The charity does not employ staff. |
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| Relationship with any related parties |
Para 1.51 | n/a |
Reference and Administrative details
| Charity name | Parsonage Residents Association |
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| Other name the charity uses | n/a |
| Registered charity number | 243905 |
| Charity’s principal address | Parsonage Lane Hall, Church Manor, Bishop’s Stortford, CM23 5PY |
Names of the charity trustees who manage the charity
| Trustee name 1 Elizabeth Deborah Munro 2 Colin Woodward 3 Janet Reville 4 Kay Newton 5 Emmajayne Worrell 6 Sue Giles 7 Siobhan Steel 8 Alaistair Cook Corporate trustees – names of the |
Trustee name | Trustee name | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
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| Elizabeth Deborah Munro | Chair | |||||
| Colin Woodward | Vice Chair / Secretary | |||||
| Janet Reville | Treasurer | |||||
| Kay Newton | ||||||
| Emmajayne Worrell | ||||||
| Sue Giles | ||||||
| Siobhan Steel | ||||||
| Alaistair Cook | ||||||
| the | directors at the date the report was | approved. | ||||
| Director name | ||||||
| Name of trustees holding title to property belonging to the charity | ||||||
| Trustee name | Dates acted if not for whole year | |||||
Funds held as custodian trustees on behalf of others.
Description of the assets held in this capacity. n/a
Parsonage Residents Association Charity No 243905
TAR 01.01.22 – 31.12.2022
| Name and objects of the charity on whose behalf the assets are held and how these falls within the custodian charity’s objects. |
n/a |
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| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
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| Type of adviser Name Address |
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| Auditor | John Deemer |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
We only have trustees.
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Elizabeth Deborah Munro
Position
Chair
Date 09.10.23
Parsonage Residents Association Charity No 243905
TAR 01.01.22 – 31.12.2022
2
PARSONAGE RESIDENTS ASSOCIATION
BALANCE SHEET AS AT 31 DECEMBER 2022
| FIXED ASSETS Community Centre Land Equipment At cost Accumulated depreciation Fixtures and fittings At cost Accumulated depreciation TOTAL FIXED ASSETS CURRENT ASSETS Current account Business saver account Petty cash CURRENT LIABILITIES Key deposits held Occasional hirers' deposits held NET CURRENT ASSETS TOTAL NET ASSETS Represented by Community hall reserve Retained income brought forward Excess expenditure over income for year TOTAL EQUITY |
27,843.00 471.00 10,046.18 7,161.00 2,885.18 36,700.74 18,415.00 18,285.74 49,484.92 8,784.29 19,131.44 203.50 28,119.23 975.00 750.00 1,725.00 26,394.23 75,879.15 2,400.00 75,425.45 -1,946.30 75,879.15 |
2021 27,843 471 10,006 -6,170 28,677 -15,185 45,642 9,767 23,112 479 825 950 31,583 77,225 1,800 71,114 4,311 77,225 |
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Section B Disclosure Only complete rf the exwniner needs to highligm matters of (x)ncem (see CC32, Independent exartinatn of dwity accounts: direclions arKI guidance for examiners). Glve here brief details of any items that the axaminer wishes to disclose. IER October 2018