## **Trustees’ Annual Report for the period** ## **From: 01.01.2022 Period start date To: 31.12.2022 Period end date Charity name: Parsonage Residents Association Charity registration number: 243905 Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|A) 'promote the benefit of the inhabitants of the neighbourhood
defined by the Dunmow road, including Manor Links, Norris Close, Cecil
Close, Mayes Close, Shortcroft and Hockerill Hill to the south, the
east/west bypass to the north, and the main railway line to the west, as
shown on the map attached, (hereinafter called "the area of benefit")
without distinction of sex, sexual orientation, race or of political,
religious or other opinions, by associating together the said inhabitants
and the local authorities, voluntary and other organisations in a
common effort to advance education and to provide facilities in the
interests of social welfare for recreation and leisure-time occupation
with the object of improving the conditions of life for the said
inhabitants;' (b) establish, or secure the establishment of, a community
centre (hereinafter called "the centre") and to maintain and manage
the same (whether alone or in co-operation with any local authority or
other person or body) in furtherance of these objects. (c) promote such
other charitable purposes as may from time to time be determined.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
and 1.19|**1. **When considering what activities and events to manage during
the year, the Trustees were mindful of the Charity Commission's
guidance on public benefit.
**2. **The Trustee Committee met six times during the year. The AGM
was held with the residents in attendance.
**3. **The Association uses contractors (one who is a trustee) to assist
in the management and maintenance of the Community Hall.
**4. **The Hall is available for use from 7 am until 11 pm. 7 days a
week, regular hirers accounts for circa 50 hours use, with
occasional hirers including community events and private
parties are booked weekly.
**5. **The Trustees also manage and organise certain events for the
benefit of members. An annual firework display, Christmas
Fayre, Tabletop sales.
**6. **The charity produces a local magazine delivered free to 3000
homes within the area of benefit of the charity.
**7. **The Trustees listen to the concerns and wishes of the members
of the Association and will take matters up with the relevant
authorities where this is to the benefit of the members.| Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18|The Trustees can confirm they have given due regard to the guidance
by the Charity Commission on Public Benefit.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making.|Para 1.38|The charity will support local fund raising from time to time by a local
resident. This normally amounts to use allowing fundraisers to use the
hall at a reduced rate on the agreement that they donate the
difference between the reduced rate and the full amount to the
fundraising pot. We will give free space in our local magazine and
advertise any fund raising in the hall on notice boards.| |Policy on social
investment including
program related
investment.|Para 1.38|The charity is not involved in Social Investment.| |Contribution made
by volunteers.|Para 1.38|The charity uses volunteers when we are holding an event such as the
Annual Fireworks Display, they help with set up, stewarding, and
tidying up afterwards.
Volunteers deliver the local Parsonage Magazine quarterly.| |Other||| |**Achievements and Performance**||| ||SORP
reference|| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits
to society as a
whole.|Para 1.20|**The achievements of the charity are:**
• Ensuring the local community has opportunity for interaction with
the wider community through the Parsonage Herald magazine.
• Ensuring that there are opportunities for all ages to have a local
meeting place whether Toddler Club to Parsonage Friendship
Group whose members encompass those over 60 years.
• Ensuring there is an affordable local venue where sport, art, baby
groups, children’s play, Brownies, can be run successfully.
• Ensuring that there is local space for community and private
functions, including voting, meet your councillor, events, children,
and anniversary parties.
• Ensuring a fully accessible space for the local community to enjoy
• Ensuring the community is listened to and that they have support
to make their voices heard.| **Additional information (optional)** Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 You may choose to include further statements where relevant about: |You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:||| |---|---|---|---|---| |Achievements against objectives set|||Para 1.41|| |Performance of fundraising activities against objectives set|||Para 1.41|| |Investment performance against objectives|||Para 1.41|| |Other||||| |**Financial Review**||||| |Review of the charity’s financial position
at the end of the period|Para 1.21|**Balance Sheet enclosed.**
**Net current assets £26,394.23**||| |Statement explaining the policy for
holding reserves stating why they are
held|Para 1.22|The trustees hold reserves to ensure we can pay
and undertake any repairs to the hall that may
occur||| |Amount of reserves held|Para 1.22|**£23,000**||| |Reasons for holding zero reserves|Para 1.22|n/a||| |Details of fund materially in deficit|Para 1.24|n/a||| |Explanation of any uncertainties about
the charity continuing as a going concern|Para 1.23|None, the charity is a going concern.||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources of funds
(including any fundraising)|Para
1.47|Income from Parsonage Hall and any community events
held during the year.|Income from Parsonage Hall and any community events
held during the year.| |---|---|---|---| |Investment policy and objectives
including any social investment policy
adopted.|Para
1.46|n/a|| |A description of the principal risks facing
the charity|Para
1.46|Damage to hall that could disrupt our funding stream.|| |**Structure, Governance and Management**|||| |Description of charity’s trusts:|||| |Type of governing document
(trust deed, royal charter)|Para|1.25|**Constitution of the Parsonage Residents**
**Association. Community Association**| |How is the charity constituted?|Para|1.25|**Charitable Unincorporated Association**| |Trustee selection methods including
details of any constitutional provisions
e.g., election to post or name of any
person or body entitled to appoint one
or more trustees|Para|1.25|The PRA association welcomes those members who
wish to become more involved and become
Trustees. Election of trustees is undertaken annually
at the AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the
induction and training
of trustees.|Para 1.51|Trustees are supplied with the Charity Commission Becoming a
Trustee CC3_feb20.
Trustees are supports at meetings and are encouraged to ask
questions of officers so that they undertake their role successfully.| |---|---|---| |The charity’s
organisational
structure and any wider||The PRA has 3 officers, Chair, Vice Chair & Secretary and Treasurer
with 5 additional trustee members.
All decisions are made at committee meetings which will occur
expense.| Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 |network with which the
charity works.|Para 1.51|Expenses which occur dur to day-to-day operation of the hall is
maintained by the chair and the treasurer and reported to the
committee bi-monthly.
Decisions regarding expenditure for the hall or an action the charity
may take on behalf of residents i.e., obtaining a defibrillator unit for
the community which would be available 24 hours a day, installing a
new notice board in the community are undertaken at committee
meetings.
At the AGM, the community may ask from time to time for the PRA
support to help in a wider capacity – parking problems, overgrown
hedges, etc. final decisions on how we report back to the community
will be undertaken at committee meetings and reported to the
community via the Parsonage Herald our local community magazine.
The charity does not employ staff.| |---|---|---| |Relationship with any
related parties|Para 1.51|n/a| ## **Reference and Administrative details** |Charity name|Parsonage Residents Association| |---|---| |Other name the charity uses|n/a| |Registered charity number|243905| |Charity’s principal address|Parsonage Lane Hall, Church Manor, Bishop’s Stortford, CM23 5PY| ## **Names of the charity trustees who manage the charity** |**Trustee name**
1 Elizabeth Deborah Munro
2 Colin Woodward
3 Janet Reville
4 Kay Newton
5 Emmajayne Worrell
6 Sue Giles
7 Siobhan Steel
8 Alaistair Cook
Corporate trustees – names of the|**Trustee name**|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Dates acted**
**if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---|---|---| ||Elizabeth Deborah Munro||Chair|||| ||Colin Woodward||Vice Chair / Secretary|||| ||Janet Reville||Treasurer|||| ||Kay Newton|||||| ||Emmajayne Worrell|||||| ||Sue Giles|||||| ||Siobhan Steel|||||| ||Alaistair Cook|||||| |||the|directors at the date the report was||approved.|| |**Director name**||||||| |||||||| |Name of trustees holding title to property belonging to the charity||||||| |**Trustee name**||**Dates acted if not for whole year**||||| |||||||| ## **Funds held as custodian trustees on behalf of others.** Description of the assets held in this capacity. n/a Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 |Name and objects of the charity on whose behalf the assets are held and
how these falls within the custodian charity’s objects.|n/a| |---|---| |Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Auditor**|**John Deemer**|| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **We only have trustees.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Elizabeth Deborah Munro **Position** Chair **Date** 09.10.23 Parsonage Residents Association Charity No 243905 TAR 01.01.22 – 31.12.2022 **2** ## **PARSONAGE RESIDENTS ASSOCIATION** ## **BALANCE SHEET AS AT 31 DECEMBER 2022** |**FIXED ASSETS**
Community Centre
Land
Equipment
At cost
Accumulated depreciation
Fixtures and fittings
At cost
Accumulated depreciation
**TOTAL FIXED ASSETS**
**CURRENT ASSETS**
Current account
Business saver account
Petty cash
**CURRENT LIABILITIES**
Key deposits held
Occasional hirers' deposits held
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
Represented by
Community hall reserve
Retained income brought forward
Excess expenditure over income for year
**TOTAL EQUITY**|27,843.00
471.00
10,046.18
7,161.00
2,885.18
36,700.74
18,415.00
18,285.74
49,484.92
8,784.29
19,131.44
203.50
28,119.23
975.00
750.00
1,725.00
26,394.23
75,879.15
2,400.00
75,425.45
-1,946.30
75,879.15||2021
27,843
471
10,006
-6,170
28,677
-15,185
45,642
9,767
23,112
479
825
950
31,583
77,225
1,800
71,114
4,311
77,225| |---|---|---|---| Section B Disclosure Only complete rf the exwniner needs to highligm matters of (x)ncem (see CC32, Independent exartinat￿n of dwity accounts: direclions arKI guidance for examiners). Glve here brief details of any items that the axaminer wishes to disclose. IER October 2018