2023-03-31-accounts - Hertsmere Mencap

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The Trustees present their Annual Report and Financial Statements for the year ended 31 March 2023

Our Activities

Our activities have continued without interruption following the lockdowns of previous periods. The highlights of the year were:

We introduced a weekly, evening Youth Club in January 2023 to address the lack of provision for this age group in Hertfordshire.
We continued to run Arts & Crafts, a Coffee Morning, Dance Aerobics
We re-introduced weekly Drama sessions from June 2022
The Jubilee Club ran weekly adult social club sessions.
There was an average of 80 unique attendees each month, a 15% increase on the previous year. They were supported by more than 20 volunteers.
Members took part in the Rotary North London’s Disability Games in October 2022, winning several medals.

Registered Charity Number 243871

We spot lit 7 members to support Learning Disability Week in June 2022
We held our Christmas Party for 2022 in December – as well as having held our 2021 Christmas Party in April 2022
We held a Jubilee Club Jubilee Coronation Party in May 2022
We hosted three Learning Disability Forums on behalf of Hertsmere:
Sept 2022 - Looking after your health (HCC Adult Health Team)
Dec 2022 – Cyber Crime & Fraud (Herts Police)
March 2023 – An Introduction to Mindfulness (Langdon UK)
Our minibus was driven by a rota of volunteer drivers on a regular basis, taking members to our Jubilee Club and the Magpie Club in St Albans; it was also used for outings, both for the adult and children’s clubs.
A volunteer, Pat Brown, continues to send all our members birthday cards.

Member Advice & Support

We continue to provide advice and support for our members, including help with benefits and dealing with finances. We play a vital role in working with the Adult Disability Team to deal with members issues.

Registered Charity Number 243871

Awards

The Elisabeth Spector Award for Volunteering was presented - at our 2022 Christmas party - to Lynne Daly who works behind the scenes on our accounts.

The Roy Pursey Award for a member’s contribution to the Society was presented at the same event to Simon Ingram for his kind nature, always wanting to help others and always with a smile on his face.

We were very pleased to nominate Jason Gunn for the May 2022 Annual Rumble Awards, organized by Pioneer Approaches. Jason received the Brave Heart Award and a special award was given to Neil Hoskin for his continued support and contribution to the Rumble Award.

Volunteers

We continue to build our network of dedicated volunteers and have recruited 13 new ones this year. Volunteers support us in a range of ways including supporting members at our daily activities sessions, as minibus drivers, in our administration and administering and maintaining our IT. We are extremely fortunate to have a cohort of 40 volunteers, without whom the Society would not function.

To celebrate Volunteer Week 2022, our Arts & Crafts members crafted keepsake flowers for each volunteer.

Registered Charity Number 243871

We held a Volunteer Party in September 2022 to express our appreciation of their work.

Communication and IT

With support from CITA (Charity for IT Association), we were allocated an IT expert on a pro bono basis to migrate our IT across to Microsoft Office 365. This has considerably assisted in our ability to share information and be more productive.

We refreshed Hertsmere Mencap website in April 2022, developing a more user friendly and easier to navigate site with more photographs, quotes from members and volunteers and a new “Meet the Team” section.

Financial review

The Trustees believe the charity is operating on a sound financial basis. It had an income in the financial year of £126,600 a decrease over the previous year of 30%. Expenditure for the year was £115,805, a decrease of 3%. The Trustees therefore report a surplus for the year of £10,795, against a surplus of £61,619 in the previous year. The grant income for the previous year had been considerably increased by the Covid period.

Contract & Grant Income

We received public bodies grants, from Hertfordshire County Council, Hertsmere Borough Council and Elstree & Borehamwood Town Council for a total of £53,465
We received Charitable Organisation grants, from the Hertfordshire Community Foundation and the Harlow Health Centre Trust for a total of £21,563

Golf Day and other fundraising income

Our 2022 Golf Day was again our major fundraising event of the year and showed a net profit of £33,827
•We received donations of £2,984 including online donations
We continue to receive monthly amounts from the Hertsmere Community Lottery

Reserves Policy

The reserves that we have set aside provide financial stability and the means for the development and continuation of our principal activities. We intend to maintain our reserves at a level which is equivalent to at least six months expenditure of our running costs and £85,000 towards a property development reserve.

Registered Charity Number 243871

Trustees

One new trustee, David Diamond was appointed during the year. The Trustees, who are also the directors for the purpose of company law and who served during the year and up to the date of signature of the financial statements are:

Paul Moser, Chair Anthony Walton, Vice-Chair Krishna Chandak, Treasurer Edmund Grower Susan Moser David Diamond

The Board of Trustees has the power to appoint and remove trustees on a majority basis, with the chairman P Moser having the deciding vote, where necessary.

None of the trustees has any beneficial interest in the organisation. The charity is organised so that trustees meet regularly to manage its affairs .

Paul Moser Chairman

Registered Charity Number 243871

Hertsmere Mencap			243871
Receipts andpayments accounts					CC16a
For the period from	Period start date 01/04/2022	To	Period end date 31/03/2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 7,065 2,984 40,570 953 - - - 51,572 - - - 51,572 4,023 48,705 - - - - - - - 52,728 - - - 52,728 - 1,156 - 141,772 140,616	Restricted funds to the nearest £ 75,028 - - - - - - - 75,028 - - - 75,028 51,435 11,642 - - - - - - - 63,077 - - - 63,077 11,951 - 35,195 47,146	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 75,028 7,065 2,984 40,570 953 - - - 126,600 - - - 126,600 55,458 60,347 - - - - - - - 115,805 - - - 115,805 10,795	Last year to the nearest £
Grants	-				113,662
Fundraisingactivities	7,065				5,918
Donations	2,984				4,951
Golf Day	40,570				52,612
Interest	953				13
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	51,572				177,156

A2 Asset and investment sales, (see table).
Other income, sale of minibus	-				2,800
	-				-
*Sub total*	-				2,800
*Total receipts* A3 Payments
					179,956

Charitable activities and grant expenditure	4,023				50,306
Management and Administration	48,705				68,029
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	52,728				118,335

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					118,335

	- 1,156	11,951	-	10,795	61,621
	-	-	-	-	-
	141,772	35,195	-	176,967	115,346
	140,616	47,146	-	187,762	176,967

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Minibus Details Other creditors Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 140,616 47,146 - - - - 140,616 47,146 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) unrestricted 4,659 - - - - Print Name Paul Moser	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			3,237
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Paul Moser	31/01/2024

CCXX R2 accounts (SS)