- The Trustees present their Annual Report and Financial Statements for the year ended 31 March 2023
## Our Activities
Our activities have continued without interruption following the lockdowns of previous periods. The highlights of the year were:
- We introduced a weekly, evening Youth Club in January 2023 to address the lack of provision for this age group in Hertfordshire.
- We continued to run Arts & Crafts, a Coffee Morning, Dance Aerobics
- We re-introduced weekly Drama sessions from June 2022
- The Jubilee Club ran weekly adult social club sessions.
- There was an average of 80 unique attendees each month, a 15% increase on the previous year. They were supported by more than 20 volunteers.
- Members took part in the Rotary North London’s Disability Games in October 2022, winning several medals.
**Registered Charity Number 243871**
- We spot lit 7 members to support Learning Disability Week in June 2022
- We held our Christmas Party for 2022 in December – as well as having held our 2021 Christmas Party in April 2022
- We held a Jubilee Club Jubilee Coronation Party in May 2022
- We hosted three Learning Disability Forums on behalf of Hertsmere:
- Sept 2022 - Looking after your health (HCC Adult Health Team)
- Dec 2022 – Cyber Crime & Fraud (Herts Police)
- March 2023 – An Introduction to Mindfulness (Langdon UK)
- Our minibus was driven by a rota of volunteer drivers on a regular basis, taking members to our Jubilee Club and the Magpie Club in St Albans; it was also used for outings, both for the adult and children’s clubs.
- A volunteer, Pat Brown, continues to send all our members birthday cards.
## Member Advice & Support
We continue to provide advice and support for our members, including help with benefits and dealing with finances. We play a vital role in working with the Adult Disability Team to deal with members issues.
**Registered Charity Number 243871**
## Awards
The Elisabeth Spector Award for Volunteering was presented - at our 2022 Christmas party - to Lynne Daly who works behind the scenes on our accounts.
The Roy Pursey Award for a member’s contribution to the Society was presented at the same event to Simon Ingram for his kind nature, always wanting to help others and always with a smile on his face.
We were very pleased to nominate Jason Gunn for the May 2022 Annual Rumble Awards, organized by Pioneer Approaches. Jason received the Brave Heart Award and a special award was given to Neil Hoskin for his continued support and contribution to the Rumble Award.
## Volunteers
We continue to build our network of dedicated volunteers and have recruited 13 new ones this year. Volunteers support us in a range of ways including supporting members at our daily activities sessions, as minibus drivers, in our administration and administering and maintaining our IT. We are extremely fortunate to have a cohort of 40 volunteers, without whom the Society would not function.
To celebrate Volunteer Week 2022, our Arts & Crafts members crafted keepsake flowers for each volunteer.
**Registered Charity Number 243871**
We held a Volunteer Party in September 2022 to express our appreciation of their work.
## Communication and IT
With support from CITA (Charity for IT Association), we were allocated an IT expert on a pro bono basis to migrate our IT across to Microsoft Office 365. This has considerably assisted in our ability to share information and be more productive.
We refreshed Hertsmere Mencap website in April 2022, developing a more user friendly and easier to navigate site with more photographs, quotes from members and volunteers and a new “Meet the Team” section.
## Financial review
The Trustees believe the charity is operating on a sound financial basis. It had an income in the financial year of £126,600 a decrease over the previous year of 30%. Expenditure for the year was £115,805, a decrease of 3%. The Trustees therefore report a surplus for the year of £10,795, against a surplus of £61,619 in the previous year. The grant income for the previous year had been considerably increased by the Covid period.
## Contract & Grant Income
- We received public bodies grants, from Hertfordshire County Council, Hertsmere Borough Council and Elstree & Borehamwood Town Council for a total of £53,465
- We received Charitable Organisation grants, from the Hertfordshire Community Foundation and the Harlow Health Centre Trust for a total of £21,563
## Golf Day and other fundraising income
- Our 2022 Golf Day was again our major fundraising event of the year and showed a net profit of £33,827
- •We received donations of £2,984 including online donations
- We continue to receive monthly amounts from the Hertsmere Community Lottery
## Reserves Policy
The reserves that we have set aside provide financial stability and the means for the development and continuation of our principal activities. We intend to maintain our reserves at a level which is equivalent to at least six months expenditure of our running costs and £85,000 towards a property development reserve.
**Registered Charity Number 243871**
## Trustees
One new trustee, David Diamond was appointed during the year. The Trustees, who are also the directors for the purpose of company law and who served during the year and up to the date of signature of the financial statements are:
Paul Moser, Chair Anthony Walton, Vice-Chair Krishna Chandak, Treasurer Edmund Grower Susan Moser David Diamond
The Board of Trustees has the power to appoint and remove trustees on a majority basis, with the chairman P Moser having the deciding vote, where necessary.
None of the trustees has any beneficial interest in the organisation. The charity is organised so that trustees meet regularly to manage its affairs .
Paul Moser Chairman
**Registered Charity Number 243871**
|**Hertsmere Mencap**|||**243871**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|Period start date
01/04/2022|**To**|Period end date
31/03/2023|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**7,065**
**2,984**
**40,570**
**953**
**-**
**-**
**-**
**51,572**
**-**
**-**
**-**
**51,572**
**4,023**
**48,705**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**52,728**
**-**
**-**
**-**
**52,728**
**- 1,156**
**-**
**141,772**
**140,616**|**Restricted**
**funds**
**to the nearest £**
**75,028**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**75,028**
**-**
**-**
**-**
**75,028**
**51,435**
**11,642**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**63,077**
**-**
**-**
**-**
**63,077**
**11,951**
**-**
**35,195**
**47,146**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**75,028**
**7,065**
**2,984**
**40,570**
**953**
**-**
**-**
**-**
**126,600**
**-**
**-**
**-**
**126,600**
**55,458**
**60,347**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**115,805**
**-**
**-**
**-**
**115,805**
**10,795**||**Last year**
**to the nearest £**|
|Grants|**-**|||||**113,662**|
|Fundraisingactivities|**7,065**|||||**5,918**|
|Donations|**2,984**|||||**4,951**|
|Golf Day|**40,570**|||||**52,612**|
|Interest|**953**|||||**13**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**51,572**|||||**177,156**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|**Other income, sale of minibus**|**-**|||||**2,800**|
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**2,800**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**179,956**|
||||||||
|Charitable activities and grant expenditure|**4,023**|||||**50,306**|
|Management and Administration|**48,705**|||||**68,029**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**52,728**|||||**118,335**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**118,335**|
||||||||
||**- 1,156**|**11,951**|**-**|
**10,795**||**61,621**|
||**-**|**-**|**-**|**-**||**-**|
||**141,772**|**35,195**|**-**|**176,967**||**115,346**|
||**140,616**|**47,146**|**-**|**187,762**||**176,967**|
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Minibus
**Details**
Other creditors
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**140,616**
**47,146**
**-**
**-**
**-**
**-**
**140,616**
**47,146**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
unrestricted
**4,659**
**-**
**-**
**-**
**-**
Print Name
Paul Moser|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**3,237**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Paul Moser|31/01/2024|
|||||
CCXX R2 accounts (SS)
2
##
##
##
##