2023-09-30-accounts - West Dorset Mencap Society

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Trustees' Annual Report for the period

Period start date Period end date 01 10 2022 30 09 2023

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 243100

West Dorset Mencap

Charity's principal address 16 Bramley Hill Bridport Dorset Postcode DT6 3DP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Sue Hallett
	Linda Simpson	Chairman
	Simon Hosking

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Approved constitution

(eg. trust deed, constitution)

Association How the charity is constituted

(eg. trust, association, company)

By vote at AGM or co-opted Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To promote the care, treatment and education of mentally handicapped children and adults to secure their needs.

Summary of the objects of the charity set out in its governing document

TAR

March 2012

As in previous years the charity has done a lot of work in West Dorset to promote their objects and to give help and guidance to children and adults with learning and mental health needs. Our main source of income the local charity shop continues to do well despite the continued effects of covid and the standard of living crises, which continue to disrupt our takings.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We continue to use and contribute towards the cost of a service at the local CAB offices to help give guidance and help to children and adults with their financial and other needs. We continue to own and provide independent living to 5 adults in our two owned properties.

We have also continued to support financially with a local Gateway club and started up an addition club to give an outlet with approx 40-50 attending weekly of fortnightly.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

To provide independent living for 5 adults in our two owned properties. Provide financial help through taxis, hall hire and grants for two clubs – Gateway and All Sorts Club giving an outlet for many following withdrawal of similar clubs during 2023. We have a local charity shop in West Dorset (Bridport) which continues to provide the charity with an income to pass on to achieve our objectives. Unfortunately in 2023 we had to replace the shop roof as we have a full repairing lease at a cost to the charity of £15,000 – this had an effect on our grant making in 2023 but hopefully we will increase funds in current year.

TAR

March 2012

Section E Financial review

Reserves maintained at levels to ensure our properties are kept up to Brief statement of the date and we can cover the charity day to day costs. Grant making is charity’s policy on reserves scrutinised and applied for with strict rules to comply with our constitution and our objectives, plus individual consideration given to amounts requested and if the charity feels it is good use of our depleting funds.

Details of any funds materially None/ not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Principal source of charity funds is our charity shop and the rental income from out two owned properties.

We have no ethical investment policy. No fundraising undertaken in year 2023 due to high reserves although this may change in 2024 to increase our reserves.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sue Hallett Full name(s) Sue Hallett Position (eg Secretary, Chair, Trustee etc) Date 21/06/2024

TAR

March 2012

WEST DORSET MENCAP RECEIPTS AND PAYMENTS YEAR TO 30 SEPTEMBER 2023

RECEIPTS Donations etc Interest Shop takings Rents received Sundry income and grants Gateway surplus PAYMENTS Telephone Funding assistance Postage and printing Repairs and maintenance - shop Sundry expenses Property utilities Wages and pension costs etc Property repairs Bank charges Shop general overheads Mencap affiliation fees Heating and lighting - shop Shop rent Excess of payments over receipts Excess of receipts over payments	2023 2022 £ £ £ £ 3206 2341 1094 121 78400 64132 38264 38264 120 625 23 121107 1106 106589 668 655 21711 11191 599 347 21994 4509 1686 1471 14596 10790 54103 49491 5850 8972 917 19 4187 3380 838 981 1527 2448 9858 138534 9858 104112	2023 2022 £ £ £ £ 3206 2341 1094 121 78400 64132 38264 38264 120 625 23 121107 1106 106589 668 655 21711 11191 599 347 21994 4509 1686 1471 14596 10790 54103 49491 5850 8972 917 19 4187 3380 838 981 1527 2448 9858 138534 9858 104112	2023 2022 £ £ £ £ 3206 2341 1094 121 78400 64132 38264 38264 120 625 23 121107 1106 106589 668 655 21711 11191 599 347 21994 4509 1686 1471 14596 10790 54103 49491 5850 8972 917 19 4187 3380 838 981 1527 2448 9858 138534 9858 104112
		17427 -	-
			2477

WEST DORSET MENCAP STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2023

Notes 2023 2022 FIXED ASSETS £ £ £ £ Freehold property at cost 3 New Zealand Terrace 220000 220000 2 Bullens Mead 300000 300000 CURRENT ASSETS Cash at bank and building society 1 80045 97472 Cash in hand 60 80105 60 97532 Total assets 600105 617532 REPRESENTED BY: Accumulated fund 2 600105 617532	Notes 2023 2022 FIXED ASSETS £ £ £ £ Freehold property at cost 3 New Zealand Terrace 220000 220000 2 Bullens Mead 300000 300000 CURRENT ASSETS Cash at bank and building society 1 80045 97472 Cash in hand 60 80105 60 97532 Total assets 600105 617532 REPRESENTED BY: Accumulated fund 2 600105 617532	Notes 2023 2022 FIXED ASSETS £ £ £ £ Freehold property at cost 3 New Zealand Terrace 220000 220000 2 Bullens Mead 300000 300000 CURRENT ASSETS Cash at bank and building society 1 80045 97472 Cash in hand 60 80105 60 97532 Total assets 600105 617532 REPRESENTED BY: Accumulated fund 2 600105 617532
	600105 600105	617532
		617532

NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2023

1. CASH AT BANK AND DEPOSITS Capital deposit account Gateway account and cash General current account Shop current account Shop floats Property current account COIF deposit 3. ACCUMULATED FUND Balance brought forward Excess of receipts over payments Excess of payments over receipts	2023 2022 £ £ 20716 30498 2802 2779 7873 5919 21444 32017 300 300 1644 1570 25266 24389 80045 97472 2023 2022 £ £ 617532 615055 - 2477 -17427 - 600105 617532	2023 2022 £ £ 20716 30498 2802 2779 7873 5919 21444 32017 300 300 1644 1570 25266 24389 80045 97472 2023 2022 £ £ 617532 615055 - 2477 -17427 - 600105 617532
	2023 £ 617532 - -17427 600105
		617532

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of West Dorset Mencap On accounts for the year 30 September 2023 Charity no 243100 ended (if any) Set out on pages

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: SJH Accountancy Services Date: 21/06/2024 Name: SJH Accountancy Services Relevant professional qualification(s) or body (if any): Address: Unit 1 Magdalen Works Magdalen Lane Bridport Dorset DT6 5AA

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER