## **Trustees' Annual Report for the period** 

Period start date Period end date 01 10 2022 30 09 2023 

**From** 

**To** 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by Registered charity number (if any)** 243100 

West Dorset Mencap 

**Charity's principal address** 16 Bramley Hill Bridport Dorset **Postcode DT6 3DP** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Sue Hallett||||
||Linda Simpson|Chairman|||
||Simon Hosking||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

March **2012** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Approved constitution 

- (eg. trust deed, constitution) 

Association How the charity is constituted 

- (eg. trust, association, company) 

By vote at AGM or co-opted Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To promote the care, treatment and education of mentally handicapped children and adults to secure their needs. 

**Summary of the objects of the charity set out in its governing document** 

**TAR** 

March **2012** 

2 



As in previous years the charity has done a lot of work in West Dorset to promote their objects and to give help and guidance to children and adults with learning and mental health needs. Our main source of income the local charity shop continues to do well despite the continued effects of covid and the standard of living crises, which continue to disrupt our takings. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

We continue to use and contribute towards the cost of a service at the local CAB offices to help give guidance and help to children and adults with their financial and other needs. We continue to own and provide independent living to 5 adults in our two owned properties. 

We have also continued to support financially with a local Gateway club and started up an addition club to give an outlet with approx 40-50 attending weekly of fortnightly. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

To provide independent living for 5 adults in our two owned properties. Provide financial help through taxis, hall hire and grants for two clubs – Gateway and All Sorts Club giving an outlet for many following withdrawal of similar clubs during 2023. We have a local charity shop in West Dorset (Bridport) which continues to provide the charity with an income to pass on to achieve our objectives.  Unfortunately in 2023 we had to replace the shop roof as we have a full repairing lease at a cost to the charity of £15,000 – this had an effect on our grant making in 2023 but hopefully we will increase funds in current year. 

**TAR** 

March **2012** 

4 



## **Section E                    Financial review** 

Reserves maintained at levels to ensure our properties are kept up to **Brief statement of the** date and we can cover the charity day to day costs. Grant making is **charity’s policy on reserves** scrutinised and applied for with strict rules to comply with our constitution and our objectives, plus individual consideration given to amounts requested and if the charity feels it is good use of our depleting funds. 

**Details of any funds materially** None/ not applicable **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

Principal source of charity funds is our charity shop and the rental income from out two owned properties. 

We have no ethical investment policy. No fundraising undertaken in year 2023 due to high reserves although this may change in 2024 to increase our reserves. 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Sue Hallett **Full name(s)** Sue Hallett **Position (eg Secretary, Chair,** Trustee **etc) Date** 21/06/2024 

**TAR** 

March **2012** 

5 



## **WEST DORSET MENCAP RECEIPTS AND PAYMENTS YEAR TO 30 SEPTEMBER 2023** 

|**RECEIPTS**<br>Donations etc<br>Interest<br>Shop takings<br>Rents received<br>Sundry income and grants<br>Gateway surplus<br>**PAYMENTS**<br>Telephone<br>Funding assistance<br>Postage and printing<br>Repairs and maintenance - shop<br>Sundry expenses<br>Property utilities<br>Wages and pension costs etc<br>Property repairs<br>Bank charges<br>Shop general overheads<br>Mencap affiliation fees<br>Heating and lighting - shop<br>Shop rent<br>Excess of payments over receipts<br>Excess of receipts over payments|2023<br>2022<br>£<br>£<br>£<br>£<br>3206<br>2341<br>1094<br>121<br>78400<br>64132<br>38264<br>38264<br>120<br>625<br>23<br>121107<br>1106<br>106589<br>668<br>655<br>21711<br>11191<br>599<br>347<br>21994<br>4509<br>1686<br>1471<br>14596<br>10790<br>54103<br>49491<br>5850<br>8972<br>917<br>19<br>4187<br>3380<br>838<br>981<br>1527<br>2448<br>9858<br>138534<br>9858<br>104112|2023<br>2022<br>£<br>£<br>£<br>£<br>3206<br>2341<br>1094<br>121<br>78400<br>64132<br>38264<br>38264<br>120<br>625<br>23<br>121107<br>1106<br>106589<br>668<br>655<br>21711<br>11191<br>599<br>347<br>21994<br>4509<br>1686<br>1471<br>14596<br>10790<br>54103<br>49491<br>5850<br>8972<br>917<br>19<br>4187<br>3380<br>838<br>981<br>1527<br>2448<br>9858<br>138534<br>9858<br>104112|2023<br>2022<br>£<br>£<br>£<br>£<br>3206<br>2341<br>1094<br>121<br>78400<br>64132<br>38264<br>38264<br>120<br>625<br>23<br>121107<br>1106<br>106589<br>668<br>655<br>21711<br>11191<br>599<br>347<br>21994<br>4509<br>1686<br>1471<br>14596<br>10790<br>54103<br>49491<br>5850<br>8972<br>917<br>19<br>4187<br>3380<br>838<br>981<br>1527<br>2448<br>9858<br>138534<br>9858<br>104112|
|---|---|---|---|
|||17427<br>-|-|
||||2477|



## **WEST DORSET MENCAP STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2023** 

|Notes<br>2023<br>2022<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>80045 <br>97472<br>Cash in hand<br>60<br>80105<br>60<br>97532<br>Total assets<br>600105<br>617532<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>600105<br>617532|Notes<br>2023<br>2022<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>80045 <br>97472<br>Cash in hand<br>60<br>80105<br>60<br>97532<br>Total assets<br>600105<br>617532<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>600105<br>617532|Notes<br>2023<br>2022<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>80045 <br>97472<br>Cash in hand<br>60<br>80105<br>60<br>97532<br>Total assets<br>600105<br>617532<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>600105<br>617532|
|---|---|---|
||600105<br>600105|617532|
|||617532|



## **NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2023** 

|1. CASH AT BANK AND DEPOSITS<br>Capital deposit account<br>Gateway account and cash<br>General current account<br>Shop current account<br>Shop floats<br>Property current account<br>COIF deposit<br>3. ACCUMULATED FUND<br>Balance brought forward<br>Excess of receipts over payments<br>Excess of payments over receipts|2023<br>2022<br>£<br>£<br>20716<br>30498<br>2802<br>2779<br>7873<br>5919<br>21444<br>32017<br>300<br>300<br>1644<br>1570<br>25266<br>24389<br>80045<br>97472<br>2023<br>2022<br>£<br>£<br>617532<br>615055<br>-<br>2477<br>-17427<br>-<br>600105<br>617532|2023<br>2022<br>£<br>£<br>20716<br>30498<br>2802<br>2779<br>7873<br>5919<br>21444<br>32017<br>300<br>300<br>1644<br>1570<br>25266<br>24389<br>80045<br>97472<br>2023<br>2022<br>£<br>£<br>617532<br>615055<br>-<br>2477<br>-17427<br>-<br>600105<br>617532|
|---|---|---|
||2023<br>£<br>617532<br>-<br>-17427<br>600105||
|||617532|






## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** West Dorset Mencap **On accounts for the year** 30 September 2023 **Charity no** 243100 **ended (if any) Set out on pages** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2023. 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed:** SJH Accountancy Services **Date:** 21/06/2024 **Name:** SJH Accountancy Services **Relevant professional qualification(s) or body (if any): Address:** Unit 1 Magdalen Works Magdalen Lane Bridport Dorset DT6 5AA 

**October 2018** 

**IER** 

1 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**October 2018** 

**IER** 

2