Trustees' Annual Report for the period
Period start date Period end date Day01 10 2020 30 09 2021
From To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 243100
West Dorset Mencap
Charity's principal address 16 Bramley Hill Bridport Dorset Postcode DT6 3DP
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sue Hallett | ||||
| Linda Simpson | Chairman | |||
| Paul Coaker | 01/10/20 to 24/09/21 | |||
| Simon Hosking | Non Exec | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Approved constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
By vote at AGM or co-opted Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To promote the care, treatment and education of mentally handicapped children and adults to secure their needs.
Summary of the objects of the charity set out in its governing document
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During year charity continued to work within the local community to further their objectives and to enable children and adults with learning difficulties and mental health handicaps. Our charity shop has had a tough year although this has been helped by government grants and the furlough scheme. We took the decision to sell our caravan in 2021 and now offer holidays through a grant scheme.
Other help given includes a service we pay for through the local CAB and this has helped large numbers receive the help needed and any benefits they are due but not claiming.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We own two properties that help give clients independent living within the local community.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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March 2012
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Section D Achievements and performance
The charity continued to meet its objectives during year despite a tough Summary of the main time with Covid pandemic, but maintained its objectives through grant achievements of the charity giving, education in our charity shop and independent living within our during the year Owned properties, holiday grants for clients and carers and the high maintenance of our assets.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserves held to maintain charity objectives and day to day expenditure and overheads. Any excess funds held over for future grant applications and money set a side for annual holiday fund.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Principal source of charity income is our charity shop and rental income from our owned properties.
We have no ethical investment policy.
No significant fundraising at moment due to high cash reserves which is reviewed annually.
-
how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sue Hallett Full name(s) Sue Hallett Position (eg Secretary, Chair, Trustee etc) Date 04/07/2022
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WEST DORSET MENCAP RECEIPTS AND PAYMENTS YEAR TO 30 SEPTEMBER 2021
| 2021 2020 £ £ £ £ RECEIPTS Donations, subscriptions etc 2136 4423 Interest 3 99 Shop takings 31488 40612 Rents received 37942 36484 Caravan lettings - 555 Sundry income and grants 30993 19025 Gateway surplus 333 102895 401 101599 PAYMENTS Telephone 642 878 Funding assistance 11475 23370 Postage and printing 262 268 Repairs and maintenance - shop 2478 3957 Sundry expenses 658 1774 Property utilities 7872 9533 Wages and pension costs etc 38911 42933 Property repairs 18260 6169 Caravan site fees and expenses 1433 6826 Shop general overheads 2538 2772 Gateway loss - - Mencap affiliation fees 485 706 Heating and lighting - shop 3072 3068 Shop rent 9858 97944 9858 112112 Excess of payments over receipts - 10513 Excess of receipts over payments 4951 - WEST DORSET MENCAP STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2021 Notes 2021 2020 FIXED ASSETS £ £ £ £ Freehold property at cost 3 New Zealand Terrace 220000 220000 2 Bullens Mead 300000 300000 Caravan 2 - 29386 CURRENT ASSETS Cash at bank and building society 1 94915 76964 Cash in hand 140 95055 140 77104 Total assets 615055 626490 REPRESENTED BY: Accumulated fund 3 615055 626490 |
2021 2020 £ £ £ £ 2136 4423 3 99 31488 40612 37942 36484 - 555 30993 19025 333 102895 401 101599 642 878 11475 23370 262 268 2478 3957 658 1774 7872 9533 38911 42933 18260 6169 1433 6826 2538 2772 - - 485 706 3072 3068 9858 97944 9858 112112 |
2021 2020 £ £ £ £ 2136 4423 3 99 31488 40612 37942 36484 - 555 30993 19025 333 102895 401 101599 642 878 11475 23370 262 268 2478 3957 658 1774 7872 9533 38911 42933 18260 6169 1433 6826 2538 2772 - - 485 706 3072 3068 9858 97944 9858 112112 |
2021 2020 £ £ £ £ 2136 4423 3 99 31488 40612 37942 36484 - 555 30993 19025 333 102895 401 101599 642 878 11475 23370 262 268 2478 3957 658 1774 7872 9533 38911 42933 18260 6169 1433 6826 2538 2772 - - 485 706 3072 3068 9858 97944 9858 112112 |
|---|---|---|---|
| 10513 | |||
| - | |||
| 615055 615055 |
626490 | ||
| 626490 |
| NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021 | NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021 | NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021 |
|---|---|---|
| 2021 | 2020 | |
| 1. CASH AT BANK AND DEPOSITS | £ | £ |
| Capital deposit account | 486 | 486 |
| Gateway account and cash | 1673 | 1340 |
| General current account | 33300 | 23961 |
| Shop current account | 33406 | 23742 |
| Caravan site fees account | - | 1236 |
| Shop floats and takings in hand | 200 | 352 |
| Property current account | 1570 | 1570 |
| COIF deposit | 24280 | 24277 |
| 94915 | 76964 |
| 2. CARAVAN AT COST Brought forward - at cost Accumulated depreciation brought forward Disposal 3. ACCUMULATED FUND Balance brought forward Excess of receipts over payments Excess of payments over receipts Loss/depreciation on sale of caravan |
2021 £ 41980 41980 12594 29386 41980 - 2021 2020 £ £ 626490 641201 4951 - - -10513 -16386 -4198 615055 626490 |
2021 £ 41980 41980 12594 29386 41980 |
2021 £ 41980 |
|---|---|---|---|
| - | |||
| 2020 £ 641201 - -10513 -4198 |
|||
| 626490 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of West Dorset Mencap
On accounts for the year 30 September 2021 Charity no 243100 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: SJH Accountancy Services Date: 15/02/2022 Name: SJH Accountancy Services Relevant professional None qualification(s) or body (if any): Address: Unit 1 Magdalen Works Magdalen Lane Bridport DT6 5AA
Oct 2018
IER
1
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
No matters of concern were found.
Oct 2018
IER
2