## **Trustees' Annual Report for the period** 

Period start date Period end date Day01 10 2020 30 09 2021 

**From To** 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by Registered charity number (if any)** 243100 

West Dorset Mencap 

**Charity's principal address** 16 Bramley Hill Bridport Dorset **Postcode DT6 3DP** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Sue Hallett||||
||Linda Simpson|Chairman|||
||Paul Coaker||01/10/20 to 24/09/21||
||Simon Hosking|Non Exec|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

March **2012** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Approved constitution 

- (eg. trust deed, constitution) 

Association How the charity is constituted 

- (eg. trust, association, company) 

By vote at AGM or co-opted Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To promote the care, treatment and education of mentally handicapped children and adults to secure their needs. 

**Summary of the objects of the charity set out in its governing document** 

**TAR** 

March **2012** 

2 



During year charity continued to work within the local community to further their objectives and to enable children and adults with learning difficulties and mental health handicaps. Our charity shop has had a tough year although this has been helped by government grants and the furlough scheme. We took the decision to sell our caravan in 2021 and now offer holidays through a grant scheme. 

Other help given includes a service we pay for through the local CAB and this has helped large numbers receive the help needed and any benefits they are due but not claiming. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

We own two properties that help give clients independent living within the local community. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Section D                      Achievements and performance 

The charity continued to meet its objectives during year despite a tough **Summary of the main** time with Covid pandemic, but maintained its objectives through grant **achievements of the charity** giving, education in our charity shop and independent living within our **during the year** Owned properties, holiday grants for clients and carers and the high maintenance of our assets. 

**TAR** 

March **2012** 

4 



## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

Reserves held to maintain charity objectives and day to day expenditure and overheads. Any excess funds held over for future grant applications and money set a side for annual holiday fund. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

Principal source of charity income is our charity shop and rental income from our owned properties. 

We have no ethical investment policy. 

No significant fundraising at moment due to high cash reserves which is reviewed annually. 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

> **Signature(s)** Sue Hallett **Full name(s)** Sue Hallett **Position (eg Secretary, Chair,** Trustee **etc) Date** 04/07/2022 

**TAR** 

March **2012** 

5 



## **WEST DORSET MENCAP RECEIPTS AND PAYMENTS YEAR TO 30 SEPTEMBER 2021** 

|2021<br>2020<br>£<br>£<br>£<br>£<br>**RECEIPTS**<br>Donations, subscriptions etc<br>2136<br>4423<br>Interest<br>3<br>99<br>Shop takings<br>31488<br>40612<br>Rents received<br>37942<br>36484<br>Caravan lettings<br>-<br>555<br>Sundry income and grants<br>30993<br>19025<br>Gateway surplus<br>333<br>102895<br>401<br>101599<br>**PAYMENTS**<br>Telephone<br>642<br>878<br>Funding assistance<br>11475<br>23370<br>Postage and printing<br>262<br>268<br>Repairs and maintenance - shop<br>2478<br>3957<br>Sundry expenses<br>658<br>1774<br>Property utilities<br>7872<br>9533<br>Wages and pension costs etc<br>38911<br>42933<br>Property repairs<br>18260<br>6169<br>Caravan site fees and expenses<br>1433<br>6826<br>Shop general overheads<br>2538<br>2772<br>Gateway loss<br>-<br>-<br>Mencap affiliation fees<br>485<br>706<br>Heating and lighting - shop<br>3072<br>3068<br>Shop rent<br>9858<br>97944<br>9858<br>112112<br>Excess of payments over receipts<br>-<br>10513<br>Excess of receipts over payments<br>4951<br>-<br>**WEST DORSET MENCAP**<br>**STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2021**<br>Notes<br>2021<br>2020<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>Caravan<br>2<br>-<br>29386<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>94915 <br>76964<br>Cash in hand<br>140<br>95055<br>140<br>77104<br>Total assets<br>615055<br>626490<br>REPRESENTED BY:<br>Accumulated fund<br>3<br>615055<br>626490|2021<br>2020<br>£<br>£<br>£<br>£<br>2136<br>4423<br>3<br>99<br>31488<br>40612<br>37942<br>36484<br>-<br>555<br>30993<br>19025<br>333<br>102895<br>401<br>101599<br>642<br>878<br>11475<br>23370<br>262<br>268<br>2478<br>3957<br>658<br>1774<br>7872<br>9533<br>38911<br>42933<br>18260<br>6169<br>1433<br>6826<br>2538<br>2772<br>-<br>-<br>485<br>706<br>3072<br>3068<br>9858<br>97944<br>9858<br>112112|2021<br>2020<br>£<br>£<br>£<br>£<br>2136<br>4423<br>3<br>99<br>31488<br>40612<br>37942<br>36484<br>-<br>555<br>30993<br>19025<br>333<br>102895<br>401<br>101599<br>642<br>878<br>11475<br>23370<br>262<br>268<br>2478<br>3957<br>658<br>1774<br>7872<br>9533<br>38911<br>42933<br>18260<br>6169<br>1433<br>6826<br>2538<br>2772<br>-<br>-<br>485<br>706<br>3072<br>3068<br>9858<br>97944<br>9858<br>112112|2021<br>2020<br>£<br>£<br>£<br>£<br>2136<br>4423<br>3<br>99<br>31488<br>40612<br>37942<br>36484<br>-<br>555<br>30993<br>19025<br>333<br>102895<br>401<br>101599<br>642<br>878<br>11475<br>23370<br>262<br>268<br>2478<br>3957<br>658<br>1774<br>7872<br>9533<br>38911<br>42933<br>18260<br>6169<br>1433<br>6826<br>2538<br>2772<br>-<br>-<br>485<br>706<br>3072<br>3068<br>9858<br>97944<br>9858<br>112112|
|---|---|---|---|
||||10513|
||||-|
|||615055<br>615055|626490|
||||626490|





|NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021|NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021|NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2021|
|---|---|---|
||2021|2020|
|1. CASH AT BANK AND DEPOSITS|£|£|
|Capital deposit account|486|486|
|Gateway account and cash|1673|1340|
|General current account|33300|23961|
|Shop current account|33406|23742|
|Caravan site fees account|-|1236|
|Shop floats and takings in hand|200|352|
|Property current account|1570|1570|
|COIF deposit|24280|24277|
||94915|76964|



|2. CARAVAN AT COST<br>Brought forward - at cost<br>Accumulated depreciation brought forward<br>Disposal<br>3. ACCUMULATED FUND<br>Balance brought forward<br>Excess of receipts over payments<br>Excess of payments over receipts<br>Loss/depreciation on sale of caravan|2021<br>£<br>41980<br>41980<br>12594 <br>29386<br>41980<br>-<br>2021<br>2020<br>£<br>£<br>626490<br>641201<br>4951<br>-<br>-<br>-10513<br>-16386<br>-4198<br>**615055**<br>**626490**|2021<br>£<br>41980<br>41980<br>12594 <br>29386<br>41980|2021<br>£<br>41980|
|---|---|---|---|
||||-|
||||2020<br>£<br>641201<br>-<br>-10513<br>-4198|
||||**626490**|






## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** West Dorset Mencap 

**On accounts for the year** 30 September 2021 **Charity no** 243100 **ended (if any) Set out on pages** (remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of  the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed:** SJH Accountancy Services **Date:** 15/02/2022 **Name:** SJH Accountancy Services **Relevant professional** None **qualification(s) or body (if any): Address:** Unit 1 Magdalen Works Magdalen Lane Bridport DT6 5AA 

**Oct 2018** 

**IER** 

1 



## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

No matters of concern were found. 

**Oct 2018** 

**IER** 

2