Trustees’ Annual Report for the period
From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date
Charity name: Patteson Parish Room & Club
Charity registration number: 242044
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a village hall for use by Cringleford and surrounding area residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Club provision of activities, including outdoor bowls and snooker, club events to raise funds solely for the upkeep of the premises. To hire out the hall for public use for weekly/monthly classes and social events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes. |
Additional information (optional) You may choose to include further statements where relevant about:
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SORP reference
Not applicable.
Para 1.38
Policy on grant making
Not applicable.
Para 1.38
Policy on social investment
including program related
investment
Maintenance of the garden and bowling
Para 1.38 green.
Contribution made by
volunteers
None.
Other
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Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During 2022 we raised enough funds to replace the 110 year-old roof. During 2023 we refurbished the ladies and gents’ toilets. We are currently raising funds to improve and upgrade the main lounge area. Our Club members have benefitted from having a space to meet socially and to enjoy indoor and outdoor exercise. This has been of great benefit to their health and wellbeing. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have started holding monthly social nights which has brought in new members. We have also started holding whist drives and a folk music night to widen our activities. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our fundraising is solely used for the upkeep and refurbishment of the Patteson Parish Room building and grounds. |
| Investment performance against objectives |
Para 1.41 | Our reserves are solely kept for the maintenance and upkeep of the building. |
| Other | None. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance £28,695 at year end. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim for our reserves to never fall below £20,000 in case of emergency repairs required. |
| Amount of reserves held | Para 1.22 | £28,695. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership Fees and Fundraising |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We invest solely for the upkeep of the building. |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of membership or hiring of the facility. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Patteson Parish Room & Club | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charitable Trust Conveyance of land and building |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Conveyance document setting up the Patteson Parish Room & Club constitution. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by the members at the Annual General Meeting or co- opted during the year if a vacancy arises. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Patteson Parish Room & Club
-
Other name the charity uses
Registered charity number 242044
Charity’s principal address 79 Caistor Lane
Caistor St Edmund
Norwich
NR14 8RB
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Richard Dale Chairman
2 Amanda Warren Secretary
3 Georgina Rosie Vice-Chairman
4 Anne Barnes Treasurer
5 Kenneth Barnes
6 Steven Douglas
7 Alfreda Jill Harris
8 Ann Norton
9 Jack Norton
10 Martin Rolfe
11 Anthony Rosie
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Anne E. Barnes |
|---|---|
| Anne Elizabeth Barnes | |
Treasurer |
|
| 28 June 2024 | |
| 28 June 2024 |
CRINGLEFORD PATTESON PARISH ROOM & CLUB FINANCIAL STATEMENT 2023 FOR YEAR ENDED 31 DECEMBER 2023
| 2022 | Budget 2023 | 2023 | |
|---|---|---|---|
| BALANCE BROUGHT FORWARD | £51,629.01 | £27,670.19 | |
| RECEIPTS | |||
| Bar Stock B/F from 31.12 22 | -£241.60 | -£310.70 | |
| Bar Stock C/F at 31.12.23 | £310.70 | £331.00 | |
| Bar Receipts | £1,436.19 | £2,138.25 | |
| Bar Payments | -£757.34 | -£922.17 | |
| Bar Profits | £747.95 | £750.00 | £1,236.38 |
| Club Membership Fees | £2,830.00 | £2,812.00 | £2,970.00 |
| Bowling Green Membership Fees | £2,065.00 | £2,030.00 | £1,960.00 |
| Rink Fees | £2,053.24 | £2,050.00 | £2,176.82 |
| Snooker Hire | £3,260.74 | £3,000.00 | £4,157.13 |
| Room Hire | £5,435.00 | £5,500.00 | £7,136.00 |
| Donations/Fund-Raising | £2,620.82 | £2,000.00 | £2,288.36 |
| Misc/Grant/Key Deposit | £110.00 | £0.00 | £210.00 |
| Bank Interest | £0.00 | £10.00 | £188.09 |
| TOTAL | £19,122.75 | £18,152.00 | £22,322.78 |
| PAYMENTS | |||
| Repairs & Maintenance | £33,241.72 | £20,000.00 | £12,187.36 |
| Heat & Light | £1,657.75 | £1,985.00 | £1,361.95 |
| Water | £1,068.58 | £800.00 | £855.43 |
| Insurance | £1,196.73 | £1,315.00 | £1,139.93 |
| Council Tax | £0.00 | £0.00 | £0.00 |
| Cleaning | £665.00 | £800.00 | £763.00 |
| Fund-Raising | £41.00 | £0.00 | £160.28 |
| Misc | £0.00 | £0.00 | £0.00 |
| Bowling Green - Groundsman | £1,772.07 | £3,120.00 | £1,876.50 |
| Bowling Green - Maintenance | £3,438.72 | £3,000.00 | £2,952.78 |
| TOTAL | £43,081.57 | £31,020.00 | £21,297.23 |
| SURPLUS/(DEFICIT) | -£23,958.82 | -£12,868.00 | £1,025.55 |
| BALANCE CARRIED FORWARD | £27,670.19 | £28,695.74 |
CRINGLEFORD PATTESON PARISH ROOM & CLUB
| REPRESENTED BY:- | ||||
|---|---|---|---|---|
| BALANCE SHEET | 2022 | 2023 | ||
| Barclays Current A/C | £27,161.51 | £8,111.11 | ||
| COIF - Closed 30.6.21/Re-opened July 23 | £0.00 | £20,168.63 | ||
| Virgin - Closed 16.1.23 | £132.98 | £0.00 | ||
| Bar Stock | £310.70 | £331.00 | ||
| Cash In Hand | £65.00 | £85.00 | ||
| TOTAL | £27,670.19 | £28,695.74 | ||
| Earmarked Fund - Ladies Bowls to 9.9.2023 | £831.95 | |||
| Flowers | -£12.80 | |||
| BALANCE - Now transferred to main funds | £819.15 | |||
| Anne Barnes (Honorary Treasurer) | Dated: | 31-Dec-23 |
INDEPENDENT EXAMINER'S REPORT
In accordance with the general directions of the Charity Commission I have examined these financial statements and compared them to the accounting records of the Patteson Parish Room and Club as presented to me. In my opinion they give a true and fair view of the income and expenditure for the year and of its assets and liabilities at 31 December 2023.
Daphne Howlett (Independent Examiner) Dated: 29/01/2024
Charity Registration No. 242044
CRINGLEFORD PATTESON PARISH ROOM & CLUB FINANCIAL STATEMENT 2023 FOR YEAR ENDED 31 DECEMBER 2023
| 2022 | Budget 2023 | 2023 | |
|---|---|---|---|
| BALANCE BROUGHT FORWARD | £51,629.01 | £27,670.19 | |
| RECEIPTS | |||
| Bar Stock B/F from 31.12 22 | -£241.60 | -£310.70 | |
| Bar Stock C/F at 31.12.23 | £310.70 | £331.00 | |
| Bar Receipts | £1,436.19 | £2,138.25 | |
| Bar Payments | -£757.34 | -£922.17 | |
| Bar Profits | £747.95 | £750.00 | £1,236.38 |
| Club Membership Fees | £2,830.00 | £2,812.00 | £2,970.00 |
| Bowling Green Membership Fees | £2,065.00 | £2,030.00 | £1,960.00 |
| Rink Fees | £2,053.24 | £2,050.00 | £2,176.82 |
| Snooker Hire | £3,260.74 | £3,000.00 | £4,157.13 |
| Room Hire | £5,435.00 | £5,500.00 | £7,136.00 |
| Donations/Fund-Raising | £2,620.82 | £2,000.00 | £2,288.36 |
| Misc/Grant/Key Deposit | £110.00 | £0.00 | £210.00 |
| Bank Interest | £0.00 | £10.00 | £188.09 |
| TOTAL | £19,122.75 | £18,152.00 | £22,322.78 |
| PAYMENTS | |||
| Repairs & Maintenance | £33,241.72 | £20,000.00 | £12,187.36 |
| Heat & Light | £1,657.75 | £1,985.00 | £1,361.95 |
| Water | £1,068.58 | £800.00 | £855.43 |
| Insurance | £1,196.73 | £1,315.00 | £1,139.93 |
| Council Tax | £0.00 | £0.00 | £0.00 |
| Cleaning | £665.00 | £800.00 | £763.00 |
| Fund-Raising | £41.00 | £0.00 | £160.28 |
| Misc | £0.00 | £0.00 | £0.00 |
| Bowling Green - Groundsman | £1,772.07 | £3,120.00 | £1,876.50 |
| Bowling Green - Maintenance | £3,438.72 | £3,000.00 | £2,952.78 |
| TOTAL | £43,081.57 | £31,020.00 | £21,297.23 |
| SURPLUS/(DEFICIT) | -£23,958.82 | -£12,868.00 | £1,025.55 |
| BALANCE CARRIED FORWARD | £27,670.19 | £28,695.74 |
CRINGLEFORD PATTESON PARISH ROOM & CLUB
| REPRESENTED BY:- | ||||
|---|---|---|---|---|
| BALANCE SHEET | 2022 | 2023 | ||
| Barclays Current A/C | £27,161.51 | £8,111.11 | ||
| COIF - Closed 30.6.21/Re-opened July 23 | £0.00 | £20,168.63 | ||
| Virgin - Closed 16.1.23 | £132.98 | £0.00 | ||
| Bar Stock | £310.70 | £331.00 | ||
| Cash In Hand | £65.00 | £85.00 | ||
| TOTAL | £27,670.19 | £28,695.74 | ||
| Earmarked Fund - Ladies Bowls to 9.9.2023 | £831.95 | |||
| Flowers | -£12.80 | |||
| BALANCE - Now transferred to main funds | £819.15 | |||
| Anne Barnes (Honorary Treasurer) | Dated: | 31-Dec-23 |
INDEPENDENT EXAMINER'S REPORT
In accordance with the general directions of the Charity Commission I have examined these financial statements and compared them to the accounting records of the Patteson Parish Room and Club as presented to me. In my opinion they give a true and fair view of the income and expenditure for the year and of its assets and liabilities at 31 December 2023.
Daphne Howlett (Independent Examiner) Dated: 29/01/2024