Registered charity: 240453 AGM Thursday 17th October 2024 7pm
Chairman’s Report
The Hall committee met regularly throughout the year.
Hall bookings and user groups meetings are exceeding pre-pandemic levels. The Oxford International School are still keen supporters of the Hall.
Thank you very much Suzie for your work and considerable patience in organising the bookings.
Everyday maintenance and gardening c whenever required. We do have a regular contract for the gardening and a local window cleaner comes at agreed intervals.
This year we had the hall decorated in February. The Hall closed for just under two weeks and I think you will agree, the decorators did a wonderful job.
We cancelled our contract with Swale Heating, the company that put in the central heating a few years ago, as we were not receiving adequate support from them. We are lucky that a local firm has agreed to take over.
We had a weekend working party to clear out the loft. It was great fun and achieved its objective, despite some dressing up from the costumes by the helpers.
All routine maintenance and replacements conducted as and when required and thanks to Debbie for organising most of this.
Thanks to Lorna Davies, we had a successful Artist’s Open House over two weekends in May, as part of the Brighton Festival.
I understand she is willing to organise this again next year. If that is not the case, I think I may have dropped you in it.
Last AGM I outlined a plan to merge the Hall and Club. This was approved at the meeting. Administratively, this has gone ahead with Charity Commission approval and the increase of the Area of Benefit to keep up with the expanding boundary of Ovingdean.
The two Committees continue to meet and liaise as they have different criteria, and this continues to work well.
It was brought to the attention of the Hall by Julie, when she took over as Treasurer, that our Insurance Brokers,.had not fulfilled their obligations in several ways over the previous years. Without going into details, we have changed insurers and requested compensation. On many occasions they ignored our correspondence and telephone calls, so it was decided to go down the official complaint route. This has ended up with the Financial Ombudsman and I have heard in the last couple of weeks that we have been awarded £500 in settlement. Failure to pay this or acknowledge the fine will lead to serious consequences. I await with interest.
At this point, I would like to express my sincere thanks to all the volunteers for the immense amount of work they do for the Hall.
Special thanks to Debbie & Catherine who always seem to be here.
It is safe to say that the Bar and the Hall would not run as it does without their hard work and amazing support for the Village.
I have been informed by our Treasurer, Julie, that she wishes to stand down since she is now retired and wants to spend more time travelling. That means we have an important vacancy for this role.
If anyone could step in and take this on, we will be extremely grateful. As you can imagine, we cannot function without a Treasurer. Remember, the Hall runs for the benefit of the whole Village. There must be someone with a bit of experience who can help us. It is not arduous and there are several people who could help with the changeover.
There are many people involved in the successful running of the Hall. To all the committee who put in a great amount of work to ensure everything runs as efficiently as possible, a big thank you.
Also, to everyone involved in serving behind the bar and keeping the hall clean, especially Debbie, ensuring it is ready for use and clearing up any mess afterwards. Also, to the gardeners who look after the patio and flower beds.
Things do not always run completely smoothly but we do our best to ensure things turn out right in the end. Please support the events, bar
and family nights and other functions run by the multitude of clubs and user groups.
This is my 10[th ] AGM as Chair. It is a pleasure and an honour to be your chair and to meet with so many wonderful people on a regular basis.
Ovingdean Village hall Charity number 240453
Income and expenditure for the year ended 31st August 2024
| Income User groups Club Hall hire Events Ploughmans Raffle Total income Expenditure Major repairs over £250 General maintenance Cleaning Gardening Light & heat PHS Rent Rates Water rates Insurance Fire inspection and security Electrical PRS Telephone and broadband Postage and stationery Sundries Total expenses (Deficit)/profit for the year Balance sheet as at 31st August 2024 Assets and Liabilities Cash in hand Cash at bank Deposit account Investments CCLA Reserves Reserves as at 1st Sept 2023 Increase in investment Profit/(deficit) for the year Reserves as at 31st Aug 2024 |
7,840 17,000 4,052 - 2,082 297 |
2024 31,271 28,494 |
8,457 11,500 3,905 554 1,011 298 |
2023 25,725 18,247 |
|---|---|---|---|---|
| 10,605 1,469 5,992 1,450 3,168 389 1,650 170 592 1,611 204 70 428 338 11 347 |
- 920 5,735 1,245 3,618 390 1,650 254 370 1,507 678 642 244 335 153 506 |
|||
| 116 15,997 5 |
100 13,236 5 |
|||
| 2,777 | 7,478 | |||
| 16,118 71,128 |
13,341 64,027 |
|||
| 7,102 2,777 |
715 7,478 |
|||
| 85,878 | 77,368 | |||
| 77,368 8,510 |
69,175 8,193 |
|||
| 85,878 | 77,368 | |||
| 0 - |
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