Registered charity: 240453 AGM Thursday 17th October 2024 7pm ## Chairman’s Report The Hall committee met regularly throughout the year. Hall bookings and user groups meetings are exceeding pre-pandemic levels. The Oxford International School are still keen supporters of the Hall. Thank you very much Suzie for your work and considerable patience in organising the bookings. Everyday maintenance and gardening c whenever required. We do have a regular contract for the gardening and a local window cleaner comes at agreed intervals. This year we had the hall decorated in February. The Hall closed for just under two weeks and I think you will agree, the decorators did a wonderful job. We cancelled our contract with Swale Heating, the company that put in the central heating a few years ago, as we were not receiving adequate support from them. We are lucky that a local firm has agreed to take over. We had a weekend working party to clear out the loft. It was great fun and achieved its objective, despite some dressing up from the costumes by the helpers. All routine maintenance and replacements conducted as and when required and thanks to Debbie for organising most of this. Thanks to Lorna Davies, we had a successful Artist’s Open House over two weekends in May, as part of the Brighton Festival. I understand she is willing to organise this again next year. If that is not the case, I think I may have dropped you in it. Last AGM I outlined a plan to merge the Hall and Club. This was approved at the meeting. Administratively, this has gone ahead with Charity Commission approval and the increase of the Area of Benefit to keep up with the expanding boundary of Ovingdean. The two Committees continue to meet and liaise as they have different criteria, and this continues to work well. It was brought to the attention of the Hall by Julie, when she took over as Treasurer, that our Insurance Brokers,.had not fulfilled their obligations in several ways over the previous years. Without going into details, we have changed insurers and requested compensation. On many occasions they ignored our correspondence and telephone calls, so it was decided to go down the official complaint route. This has ended up with the Financial Ombudsman and I have heard in the last couple of weeks that we have been awarded £500 in settlement. Failure to pay this or acknowledge the fine will lead to serious consequences. I await with interest. At this point, I would like to express my sincere thanks to all the volunteers for the immense amount of work they do for the Hall. Special thanks to Debbie & Catherine who always seem to be here. It is safe to say that the Bar and the Hall would not run as it does without their hard work and amazing support for the Village. I have been informed by our Treasurer, Julie, that she wishes to stand down since she is now retired and wants to spend more time travelling. That means we have an important vacancy for this role. If anyone could step in and take this on, we will be extremely grateful. As you can imagine, we cannot function without a Treasurer. Remember, the Hall runs for the benefit of the whole Village. There must be someone with a bit of experience who can help us. It is not arduous and there are several people who could help with the changeover. There are many people involved in the successful running of the Hall. To all the committee who put in a great amount of work to ensure everything runs as efficiently as possible, a big thank you. Also, to everyone involved in serving behind the bar and keeping the hall clean, especially Debbie, ensuring it is ready for use and clearing up any mess afterwards. Also, to the gardeners who look after the patio and flower beds. Things do not always run completely smoothly but we do our best to ensure things turn out right in the end. Please support the events, bar and family nights and other functions run by the multitude of clubs and user groups. This is my 10[th ] AGM as Chair. It is a pleasure and an honour to be your chair and to meet with so many wonderful people on a regular basis. ## **Ovingdean Village hall Charity number 240453** **Income and expenditure for the year ended 31st August 2024** |**Income**
User groups
Club
Hall hire
Events
Ploughmans
Raffle
**Total income**
**Expenditure**
Major repairs over £250
General maintenance
Cleaning
Gardening
Light & heat
PHS
Rent
Rates
Water rates
Insurance
Fire inspection and security
Electrical
PRS
Telephone and broadband
Postage and stationery
Sundries
**Total expenses**
**(Deficit)/profit for the year**
**Balance sheet as at 31st August 2024**
**Assets and Liabilities**
**Cash in hand**
Cash at bank
Deposit account
**Investments**
CCLA
**Reserves**
Reserves as at 1st Sept 2023
Increase in investment
Profit/(deficit) for the year
**Reserves as at 31st Aug 2024**|7,840
17,000
4,052
-
2,082
297|**2024**
**31,271**
**28,494**|8,457
11,500
3,905
554
1,011
298|**2023**
**25,725**
**18,247**| |---|---|---|---|---| ||10,605
1,469
5,992
1,450
3,168
389
1,650
170
592
1,611
204
70
428
338
11
347||-
920
5,735
1,245
3,618
390
1,650
254
370
1,507
678
642
244
335
153
506|| ||116
15,997
5||100
13,236
5|| |||**2,777**||**7,478**| |||16,118
71,128||13,341
64,027| ||7,102
2,777||715
7,478|| |||**85,878**||**77,368**| |||77,368
8,510||69,175
8,193| |||**85,878**||**77,368**| |||0
-||| CHARITY COMMISSION Independent examinerfs report on FOR ENGLAND AND WALES the accounts Sèctlon A Ind•p•ndont Ex•min•r's Report Report to the trust•tsl mwnb•rs d OVINGDEAN VILLAGE HALL On accounts for th• y••r 31 A￿uSt 2024 Charity no 2430453 Irf •nyl S•t out on pag•6 Pag• 1011 I rerxyt to the tru*ee8 ￿ my examn8li(x) crf tho wxx)uni8 (rf the atx)￿ charrty (IM Tru8f} for lh• y•w •nd*J RMponslblllll•s and As the tru*••8 d the Tru*. YOU We responsible fof t￿ preparation b••ls ol r•port the tK£OUfrt• in ¥rth IM rty¢ir•m•rt8 d th• Charl1*8 Act 2011 (Ihe A￿). I rewt In re$F¢d d my èxarrmnats'on of fv TnJst's xcounts cam8d out under sedim 145 01 the 2011 Acl and in carrying ¢)th my •xarrinalJon. I habt folltr•ts the applicatk Direcbon$ 9i*n by the Chanty Comfftg$1¢)n under sectson 14515Xb) A I hab* (x)msYeted my eX3￿n&t1Cffi. I confim that no materid matters h corr* to my attention Ic¢her than thal thsdosed beloAT ") in connection with Ihe examin4ion whth gi%*s me cause to believe that in, any rnalenal respect a¢xounting rxonts Wefe not k•0 in accord¥u wrth 130 of th• Ador Indopond•nt examinerfs 8tatem•nt I h•rfe no concerns and havè ccffje no (Xt*r matters In o￿ne￿I0￿ wrth the examin&￿ to whth attenbon shwld be drwn In onler to enable a pr(y8r underslarKliry d t1￿ K£(wnts to reach￿1 ' Please (*lete tre Myrts in the brad(ets rfttsy (*) rn)t apply, Slgn•d: Nam•: John A 8rywrt 8. The RtyrvJs, Addm•: 8N2 70X