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2021-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 Jan 2021 31 Dec 2021 From To

Section A Reference and administration details

Charity name Pant Memorial Institute Other names charity is known by Pant Memorial Hall Registered charity number (if any) 240435

Charity's principal address Pant Memorial Hall Pant Oswestry, Shropshire Postcode SY10 9QG

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Mrs Agnes Barbour To 28/1/21
Ms Helen Gerald Secretary
Ms Zoe Paskins To 11/3/21
Mrs Beryl Phillips
Mr Richard Sheehan
Mrs Sandra Tindle
Mr Shaun Fisher Treasurer
Mrs Ruth Allcock Vice Chair
Mrs CherryHayward
Mrs Rosalie Kynaston
Mr Sean Bish Chair
Ms Sharon Koch
Ms Sarah Freshwater Booking
secretary		 From 11/3/21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Official Custodian of charities

Note; custodian for land only. No management role.

Names and addresses of advisers (Optional information)

Type of adviser Name Address None

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Indenture dated 9 Feb 1922, plus replacement clause 2 approved by Type of governing document charity commission (eg. trust deed, constitution) Unincorporated How the charity is constituted (eg. trust, association, company) By public election at the AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

All the relevant operational documents are now in place. You may choose to include additional information, where These are: relevant, about: • Financial Policy policies and procedures Hiring Policy adopted for the induction and Health and Safety Policy training of trustees; Risk Assessment • the charity’s organisational Budget structure and any wider Data Protection Policy network with which the charity Safeguarding Policy works; Asbestos Management Plan • relationship with any related These documents are all regularly reviewed, spread over the committee parties; meetings.

Section C Objectives and activities

“To provide a Village Institute and Reading Room as a memorial to the Great War, to be used in perpetuity under the name of the Pant War Memorial Institute as a reading room, club and village institute for general Summary of the objects of the purposes for the use of all residents in Pant, and otherwise for the benefit charity set out in its of the inhabitants of the said village. governing document

Said institute shall be for the public purpose without regard to sex, religious or political opinions.”

To safeguard the charity (i.e. the hall) for the public benefit the following actions have been taken since the last report:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

As well as the trustees, there is one volunteer (Mr A Morrison) whose considerable contribution includes regular testing of fire safety and first aid equipment.

You may choose to include further statements, where relevant, about:

The committee were deeply saddened by the death of long-serving trustee Mrs Agnes Barbour on 28[th] January 2021. Mrs Barbour had been an active part of the committee for over 40 years, acting as chair for 35 years until 2018. She also made a huge contribution to many other local charities and events, and was a friend to many. She will be greatly missed.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

After a brief reopening from September to December 2020, the hall was closed again under legislation. We were able to reopen to organised groups from 17[th] May 2021, and to all hirers from 17[th] July 2021. During this time the hall was cleaned fortnightly and regularly checked. Grounds maintenance continued as normal, and was noted by the locals to be a good morale booster. The covid-19 subcommittee continued to meet via the zoom platform as required. We monitored the situation and provided facilities and information to enable hirers to use the hall as safely as possible. Policies included a maximum of 3 hires a day, an ‘air gap’ of an hour between one organiser leaving and the next arriving and a relaxed cancellation policy of ‘any time up to event start at no charge’.

Bookings increased gradually as time went on. Although we are nowhere near the level of use we had previously, there is now an event on most days. In particular we are pleased to welcome back family gatherings and children’s parties. We received further support grants totalling £16,097 via Shropshire council. With this and previous funding, we decided to offer a ‘restart rate’ of £5 an hour to all hirers up to 31/12/21.

Despite the closure, we were able to make continued improvements to the hall. These included new furniture funded by the Tirgwynt Wind Farm community fund. We now have a set of 20 child size chairs and four child height tables in cheerful colours, as well as 15 more new adult chairs with padded seats. With the centenary of the hall approaching in 2022, we applied for grants to carry out an improvement project. We were delighted to be awarded £20,000 from the People’s Postcode Lottery fund and £9,905 from the National Lottery Community Fund. This money will be used to install solar panels and batteries, a new heating system, a new hot water system, improved insulation and associated internal improvements to the building. The project encountered contractor and supply chain issues, but is scheduled to be completed in the first half of 2022.

Section E Financial review

Brief statement of the

charity’s policy on reserves

The charity has produced a reserves policy as part of the financial policy. The reserves are held to cover maintenance and repairs which would not be covered by insurance, and to provide a year’s running costs for the building should there be a drop in income. This paid off due to the pandemic closure.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

In normal times, income for the hall comes primarily from hire fees to both commercial and private hirers. Fees are kept as low as possible to fulfil the requirement for public benefit.

The charity does not make investments.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Sean Bish

Position (eg Secretary, Chair, Chair etc) Date02/04/2022

Pant Memorial Institute Year End 2021 Income and Expenditure

INCOME

EXPENDITURE

TSB Current Account b/f
Corporate Hire
Classes
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations
Grants
Total Income
Transfer from TSB Savings
Transfer from CAF Saver
Transfer from Petty Cash
Petty Cash b/f
Paypal b/f
Credits Outstanding
Income Accrued in 2020		 £2,336.69
Marketing
Miscellaneous Expenses
Water
£795.50
Electricity
£1,114.00
Postage
£351.00
Mobile Phone
£254.68
Stationery
£30.00
Professional Fees
£1.77
Repairs and Renewals
£236.84
Cleaning
£47,030.00
Premises Expenses
Grounds Maintenance
Subscriptions
Insurance
£49,813.79
Total Expenditure
Capital
Furniture & Fixtures
£12,300.00
Transfer to TSB Savings
£10,000.00
Transfer to Cambridge Bank
£50.00
£22,350.00
£83.22
Petty Cash c/f
£0.99
Paypal c/f
£218.88
Debits Outstanding
£138.00
£441.09
TSB Current Account c/f		 £0.00
£65.90
£72.49
£672.08
£0.00
£20.00
£2.50
£561.78
£2,428.00
£1,043.86
£402.22
£495.00
£35.00
£654.03
£6,452.86
£0.00
£1,355.54
£1,355.54
£44,915.06
£20,000.00
£64,915.06
£90.27
£0.00
£502.50
£592.77
£1,625.34

Pant Memorial Institute Year End 2021 Profit and Loss Account

For period: 01/01 - 31/12
INCOME:
Corporate Hire
Classes Hire
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations & Compensation Received
Grants
TOTAL INCOME:
LESS EXPENDITURE:
Water
Electricity
Postage
Mobile Phone Charges
Legal
Audit
Repairs & Renewals
Cleaning
Grounds Maintenance
Subscriptions
Insurance
Other Admin Expenditure
TOTAL EXPENDITURE:
PROFIT/LOSS:		 2021
2020
2019
£795.50
£1,210.00
£2,657.50
£1,114.00
£1,172.00
£5,538.00
£351.00
£107.00
£697.00
£254.68
£191.30
£236.70
£30.00
£40.00
£30.00
£1.77
£2.00
£640.69
£236.84
£308.90
£585.92
£47,030.00
£15,333.60
£2,000.00
£49,813.79
£18,364.80
£12,385.81
-£72.49
-£137.58
-£112.09
-£672.08
-£1,132.30
-£1,804.72
£0.00
-£7.32
£0.00
-£20.00
-£10.00
-£20.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
-£2,428.00
-£3,428.78
-£1,281.22
-£1,043.86
-£1,602.97
-£1,361.86
-£495.00
-£290.00
-£467.50
-£35.00
-£35.00
-£35.00
-£654.03
-£635.82
-£638.50
-£1,032.40
-£507.66
-£921.09
-£6,452.86
-£7,787.43
-£6,641.98
£43,360.93
£10,577.37
£5,743.83

PANT MEMORIAL INSTITUTE Balance Sheet 31/12/21

(All values reported in GBP Sterling)

Fixed Assets
0012
Capital
0040
Furniture and Fixtures
Total Fixed Assets
Current Assets		 2,787.98
4,057.85
6,845.83
1100
Debtors Control Account
1200
Current Account
1213
Business Instant Access
1215
Cambridge & Counties Bank 5 Year Bond
1216
Cambridge & Counties Bank 2 Year Bond
1230
Petty Cash
Total Current Assets
Current Liabilities		 502.50
1,625.34
53,301.22
10,000.00
10,000.00
90.27
75,519.33
2100
Creditors Control Account
Total Current Liabilities
NET Current Assets
Total Assets less Current Liabilities
Long Term Liabilities		 218.88
218.88
75,300.45		 218.88
218.88
82,146.28
Total Long Term Liabilities
NET Assets
Capital and Reserves		 0.00
82,146.28
P&L Account
3101
Retained Profit & Undistributed Reserves
Total Capital and Reserves		 43,360.93
38,785.35
82,146.28

Pant Memorlal Institute Year End 2021 Income and Expendlture INCOME EXPENDITURE TSB Current Account blf £2.336.69 Marketing Miscellaneou5 Expenses Water Electricity Postage Mobile Phone Stationery Professional Fees Repairs and Renewa15 Cleaning Premises Expenses Grounds Maintenance Subscriptions Insurance £0.00 £65.90 £72.49 £672.08 £0.00 £20.00 £2.50 £561.78 £2,428.00 £1,043.86 £402.22 £495.00 £35.00 £654.03 Corporate Hi Clas5e5 Private Hire Bank Interest Sales of Assets Direct Sales Donations Grants £795.50 £1,114.(KJ £351.iKI £254.68 £30. £1.77 £236.84 £47.030.00 Totsl Income £49,813.79 Total Expenditure £6,452.86 Capital Furniture & Flxtures £0.00 £1,355.54 £1,355.54 Transfer from TSB Savlngs Transfer from CAF Saver Transfer from Petty Cash £12,3¢)0.00 £10,000.00 £50.00 Transfer to TS8 Savings Transfer to Cambridge Bank £44,915.06 £20,000.00 £22.350.00 £64,915.06 Petty Cash b/f Paypal b/f Credrts Outstanding Income Accrued in 2020 £83.22 £0.99 £218.88 £138.00 Petty Cash clf Paypal clf Debits Oulstanding £90.27 £0.00 £502.50 £441.09 £592.77 TS8 Current Account clf £1,625.34

Pant Memorial Institute Year End 2021 Proflt and Loss Account For perfod: 01101- 31112 2021 2020 2019 INCOME: Corporate Hire aas5es Hi Private Hire Bank Interest Sales of Assets Direct Sales Donations & Compensation Received Grants £795.50 £1,114.00 £351.00 £254.68 £30. £1. £236.84 £47,030.00 £1,210.00 £1,172.00 £107.00 £191.30 £40.LNJ £2.00 £308.90 £15,333.60 £2,657.50 £5,538.00 £697.00 £236.70 £30.00 £640.69 £585.92 £2,WO.00 TOTAL INCOME: £49,813.79 £18.364.80 £12,385.81 LESS EXPENDITURE: Water Electricity Postage Mobile Phone Charges Legal Audit Repairs & Renewals Cleaning Grounds Maintenan 5ubscriptlons Insurance Other Admin Expenditure -£72.49 -£672.08 £0.00 -£20.00 £0.00 £0.00 -£2,428.00 .£1,043.86 -£495.CKI -£35.(M) -£654.03 137.58 -£1,132.30 -£7.32 -£112.09 -£1,804.72 £0.00 -£20.¢)0 £0.00 £0.00 -£1,281.22 -£1,361.86 -£467.50 -£35.00 -£638.50 -£10.00 £0.00 £0. -£3,428.78 -£1,602.97 -£2￿. -£35.00 -£635.82 111 -£1,032.40 -£507.66 -£921.09 TOTAL EXPENDITURE: -£6,452.86 -£7,787.43 -£6,641.98 PROFITILOSS: £43,360.93 £10,577.37 £5,743.83

PANT MEMORIAL INSTrruTE Balance Sheet 31112121 (Aff value5 reported in GBP Sterllng) Flx¢d A$5ets 0012 Capital Furniture and Flxtures 2,787.98 4,057.85 Totsl Flxed Assets Current Assets iioo Debtors Control Accounl 1200 Current Account 1213 Business Instant Access 1215 Cambridge & Countles Bank 5 Year Bond 1216 CambrM4ge & Countles Bank 2 Year Bond 1230 Petty Cash 502.50 1,625.34 53,301.22 10,000.00 10,000.00 90.27 Total Current Assets Current Liabllftles 2100 Credltors Control Account 218.88 Total Currnnt Uablllties NET Current Assets Total Assets le55 Current Liabllltles Long Tenn Llabilltles Totsl LO￿ Temi Llabllltles NET Assets Caphal and Reserves P&L Account Retained Profit & Undistrlbuted Reserves Total Capitsl and Reserves 43,360.93 38,785.35 82 146.28 3101 I have examined the a￿v¢ A¢wunts and Balance Shcet for the year to 31 D¢¢embeT 2021 and would confirn] they are Gorr¢ct and in accordance with th¢ book8 and records supplied to me /L K J Winter FCA Datc