## **Trustees' Annual Report for the period**
Period start date Period end date 01 Jan 2021 31 Dec 2021 **From To**
## Section A Reference and administration details
**Charity name** Pant Memorial Institute **Other names charity is known by** Pant Memorial Hall **Registered charity number (if any)** 240435
**Charity's principal address** Pant Memorial Hall Pant Oswestry, Shropshire **Postcode SY10 9QG**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Mrs Agnes Barbour||To 28/1/21||
||Ms Helen Gerald|Secretary|||
||Ms Zoe Paskins||To 11/3/21||
||Mrs Beryl Phillips||||
||Mr Richard Sheehan||||
||Mrs Sandra Tindle||||
||Mr Shaun Fisher|Treasurer|||
||Mrs Ruth Allcock|Vice Chair|||
||Mrs CherryHayward||||
||Mrs Rosalie Kynaston||||
||Mr Sean Bish|Chair|||
||Ms Sharon Koch||||
||Ms Sarah Freshwater|Booking
secretary|From 11/3/21||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
Official Custodian of charities
Note; custodian for land only. No management role.
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address None**
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Indenture dated 9 Feb 1922, plus replacement clause 2 approved by Type of governing document charity commission (eg. trust deed, constitution) Unincorporated How the charity is constituted (eg. trust, association, company) By public election at the AGM Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
All the relevant operational documents are now in place. You **may choose** to include additional information, where These are: relevant, about: • Financial Policy policies and procedures Hiring Policy adopted for the induction and Health and Safety Policy training of trustees; Risk Assessment • the charity’s organisational Budget structure and any wider Data Protection Policy network with which the charity Safeguarding Policy works; Asbestos Management Plan • relationship with any related These documents are all regularly reviewed, spread over the committee parties; meetings.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
“To provide a Village Institute and Reading Room as a memorial to the Great War, to be used in perpetuity under the name of the Pant War Memorial Institute as a reading room, club and village institute for general **Summary of the objects of the** purposes for the use of all residents in Pant, and otherwise for the benefit **charity set out in its** of the inhabitants of the said village. **governing document**
Said institute shall be for the public purpose without regard to sex, religious or political opinions.”
To safeguard the charity (i.e. the hall) for the public benefit the following actions have been taken since the last report:
- We confirm that the trustees have had regard to the Charity Commission guidance on public benefit.
- Due to the efforts of the trustees, the hall provides a venue for groups that might not otherwise be able to operate if it was hired at commercial rates.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- We maintain an active online presence with a regularly updated website (including an online events calendar) and a Facebook page which now has over 300 followers.
## **Additional details of objectives and activities (Optional information)**
As well as the trustees, there is one volunteer (Mr A Morrison) whose considerable contribution includes regular testing of fire safety and first aid equipment.
You **may choose** to include further statements, where relevant, about:
The committee were deeply saddened by the death of long-serving trustee Mrs Agnes Barbour on 28[th] January 2021. Mrs Barbour had been an active part of the committee for over 40 years, acting as chair for 35 years until 2018. She also made a huge contribution to many other local charities and events, and was a friend to many. She will be greatly missed.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
After a brief reopening from September to December 2020, the hall was closed again under legislation. We were able to reopen to organised groups from 17[th] May 2021, and to all hirers from 17[th] July 2021. During this time the hall was cleaned fortnightly and regularly checked. Grounds maintenance continued as normal, and was noted by the locals to be a good morale booster. The covid-19 subcommittee continued to meet via the zoom platform as required. We monitored the situation and provided facilities and information to enable hirers to use the hall as safely as possible. Policies included a maximum of 3 hires a day, an ‘air gap’ of an hour between one organiser leaving and the next arriving and a relaxed cancellation policy of ‘any time up to event start at no charge’.
Bookings increased gradually as time went on. Although we are nowhere near the level of use we had previously, there is now an event on most days. In particular we are pleased to welcome back family gatherings and children’s parties. We received further support grants totalling £16,097 via Shropshire council. With this and previous funding, we decided to offer a ‘restart rate’ of £5 an hour to all hirers up to 31/12/21.
Despite the closure, we were able to make continued improvements to the hall. These included new furniture funded by the Tirgwynt Wind Farm community fund. We now have a set of 20 child size chairs and four child height tables in cheerful colours, as well as 15 more new adult chairs with padded seats. With the centenary of the hall approaching in 2022, we applied for grants to carry out an improvement project. We were delighted to be awarded £20,000 from the People’s Postcode Lottery fund and £9,905 from the National Lottery Community Fund. This money will be used to install solar panels and batteries, a new heating system, a new hot water system, improved insulation and associated internal improvements to the building. The project encountered contractor and supply chain issues, but is scheduled to be completed in the first half of 2022.
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity has produced a reserves policy as part of the financial policy. The reserves are held to cover maintenance and repairs which would not be covered by insurance, and to provide a year’s running costs for the building should there be a drop in income. This paid off due to the pandemic closure.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
In normal times, income for the hall comes primarily from hire fees to both commercial and private hirers. Fees are kept as low as possible to fulfil the requirement for public benefit.
The charity does not make investments.
- We hold and maintain a detailed budget covering running costs, planned expenditure and contingency reserves. This is briefly reviewed at every meeting and in full detail at the February meeting when the committee sets the hire rates for the following year.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s) Sean Bish**
**Position (eg Secretary, Chair, Chair etc) Date02/04/2022**
## **Pant Memorial Institute Year End 2021 Income and Expenditure**
## **INCOME**
## **EXPENDITURE**
|**TSB Current Account b/f**
Corporate Hire
Classes
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations
Grants
Total Income
Transfer from TSB Savings
Transfer from CAF Saver
Transfer from Petty Cash
Petty Cash b/f
Paypal b/f
Credits Outstanding
Income Accrued in 2020|**£2,336.69**
Marketing
Miscellaneous Expenses
Water
£795.50
Electricity
£1,114.00
Postage
£351.00
Mobile Phone
£254.68
Stationery
£30.00
Professional Fees
£1.77
Repairs and Renewals
£236.84
Cleaning
£47,030.00
Premises Expenses
Grounds Maintenance
Subscriptions
Insurance
£49,813.79
Total Expenditure
Capital
Furniture & Fixtures
£12,300.00
Transfer to TSB Savings
£10,000.00
Transfer to Cambridge Bank
£50.00
£22,350.00
£83.22
Petty Cash c/f
£0.99
Paypal c/f
£218.88
Debits Outstanding
£138.00
£441.09
**TSB Current Account c/f**|£0.00
£65.90
£72.49
£672.08
£0.00
£20.00
£2.50
£561.78
£2,428.00
£1,043.86
£402.22
£495.00
£35.00
£654.03|
|---|---|---|
|||£6,452.86|
|||£0.00
£1,355.54|
|||£1,355.54|
|||£44,915.06
£20,000.00|
|||£64,915.06|
|||£90.27
£0.00
£502.50|
|||£592.77|
|||**£1,625.34**|
## **Pant Memorial Institute Year End 2021 Profit and Loss Account**
|**For period: 01/01 - 31/12**
INCOME:
Corporate Hire
Classes Hire
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations & Compensation Received
Grants
TOTAL INCOME:
LESS EXPENDITURE:
Water
Electricity
Postage
Mobile Phone Charges
Legal
Audit
Repairs & Renewals
Cleaning
Grounds Maintenance
Subscriptions
Insurance
Other Admin Expenditure
TOTAL EXPENDITURE:
**PROFIT/LOSS:**|**2021**
**2020**
**2019**
£795.50
£1,210.00
£2,657.50
£1,114.00
£1,172.00
£5,538.00
£351.00
£107.00
£697.00
£254.68
£191.30
£236.70
£30.00
£40.00
£30.00
£1.77
£2.00
£640.69
£236.84
£308.90
£585.92
£47,030.00
£15,333.60
£2,000.00|
|---|---|
||£49,813.79
£18,364.80
£12,385.81|
||-£72.49
-£137.58
-£112.09
-£672.08
-£1,132.30
-£1,804.72
£0.00
-£7.32
£0.00
-£20.00
-£10.00
-£20.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
-£2,428.00
-£3,428.78
-£1,281.22
-£1,043.86
-£1,602.97
-£1,361.86
-£495.00
-£290.00
-£467.50
-£35.00
-£35.00
-£35.00
-£654.03
-£635.82
-£638.50
-£1,032.40
-£507.66
-£921.09|
||-£6,452.86
-£7,787.43
-£6,641.98|
|||
||**£43,360.93**
**£10,577.37**
**£5,743.83**|
## **PANT MEMORIAL INSTITUTE Balance Sheet 31/12/21**
## **(All values reported in GBP Sterling)**
|**Fixed Assets**||||
|---|---|---|---|
|0012
Capital
0040
Furniture and Fixtures
**Total Fixed Assets**
**Current Assets**||2,787.98
4,057.85
**6,845.83**||
|||||
|1100
Debtors Control Account
1200
Current Account
1213
Business Instant Access
1215
Cambridge & Counties Bank 5 Year Bond
1216
Cambridge & Counties Bank 2 Year Bond
1230
Petty Cash
**Total Current Assets**
**Current Liabilities**|502.50
1,625.34
53,301.22
10,000.00
10,000.00
90.27
**75,519.33**|||
|||||
|2100
Creditors Control Account
**Total Current Liabilities**
**NET Current Assets**
**Total Assets less Current Liabilities**
**Long Term Liabilities**|218.88
**218.88**
**75,300.45**||218.88
**218.88**|
||**82,146.28**|||
|||||
|**Total Long Term Liabilities**
**NET Assets**
**Capital and Reserves**|**0.00**
**82,146.28**|||
|||||
|P&L Account
3101
Retained Profit & Undistributed Reserves
**Total Capital and Reserves**|43,360.93
38,785.35
**82,146.28**|||
Pant Memorlal Institute Year End 2021
Income and Expendlture
INCOME
EXPENDITURE
TSB Current Account blf
£2.336.69
Marketing
Miscellaneou5 Expenses
Water
Electricity
Postage
Mobile Phone
Stationery
Professional Fees
Repairs and Renewa15
Cleaning
Premises Expenses
Grounds Maintenance
Subscriptions
Insurance
£0.00
£65.90
£72.49
£672.08
£0.00
£20.00
£2.50
£561.78
£2,428.00
£1,043.86
£402.22
£495.00
£35.00
£654.03
Corporate Hi
Clas5e5
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations
Grants
£795.50
£1,114.(KJ
£351.iKI
£254.68
£30.
£1.77
£236.84
£47.030.00
Totsl Income
£49,813.79
Total Expenditure
£6,452.86
Capital
Furniture & Flxtures
£0.00
£1,355.54
£1,355.54
Transfer from TSB Savlngs
Transfer from CAF Saver
Transfer from Petty Cash
£12,3¢)0.00
£10,000.00
£50.00
Transfer to TS8 Savings
Transfer to Cambridge Bank
£44,915.06
£20,000.00
£22.350.00
£64,915.06
Petty Cash b/f
Paypal b/f
Credrts Outstanding
Income Accrued in 2020
£83.22
£0.99
£218.88
£138.00
Petty Cash clf
Paypal clf
Debits Oulstanding
£90.27
£0.00
£502.50
£441.09
£592.77
TS8 Current Account clf
£1,625.34
Pant Memorial Institute Year End 2021
Proflt and Loss Account
For perfod: 01101- 31112
2021
2020
2019
INCOME:
Corporate Hire
aas5es Hi
Private Hire
Bank Interest
Sales of Assets
Direct Sales
Donations & Compensation Received
Grants
£795.50
£1,114.00
£351.00
£254.68
£30.
£1.
£236.84
£47,030.00
£1,210.00
£1,172.00
£107.00
£191.30
£40.LNJ
£2.00
£308.90
£15,333.60
£2,657.50
£5,538.00
£697.00
£236.70
£30.00
£640.69
£585.92
£2,WO.00
TOTAL INCOME:
£49,813.79
£18.364.80
£12,385.81
LESS EXPENDITURE:
Water
Electricity
Postage
Mobile Phone Charges
Legal
Audit
Repairs & Renewals
Cleaning
Grounds Maintenan
5ubscriptlons
Insurance
Other Admin Expenditure
-£72.49
-£672.08
£0.00
-£20.00
£0.00
£0.00
-£2,428.00
.£1,043.86
-£495.CKI
-£35.(M)
-£654.03
137.58
-£1,132.30
-£7.32
-£112.09
-£1,804.72
£0.00
-£20.¢)0
£0.00
£0.00
-£1,281.22
-£1,361.86
-£467.50
-£35.00
-£638.50
-£10.00
£0.00
£0.
-£3,428.78
-£1,602.97
-£2.
-£35.00
-£635.82
111
-£1,032.40
-£507.66
-£921.09
TOTAL EXPENDITURE:
-£6,452.86
-£7,787.43
-£6,641.98
PROFITILOSS:
£43,360.93
£10,577.37
£5,743.83
PANT MEMORIAL INSTrruTE
Balance Sheet 31112121
(Aff value5 reported in GBP Sterllng)
Flx¢d A$5ets
0012
Capital
Furniture and Flxtures
2,787.98
4,057.85
Totsl Flxed Assets
Current Assets
iioo
Debtors Control Accounl
1200
Current Account
1213
Business Instant Access
1215
Cambridge & Countles Bank 5 Year Bond
1216
CambrM4ge & Countles Bank 2 Year Bond
1230
Petty Cash
502.50
1,625.34
53,301.22
10,000.00
10,000.00
90.27
Total Current Assets
Current Liabllftles
2100
Credltors Control Account
218.88
Total Currnnt Uablllties
NET Current Assets
Total Assets le55 Current Liabllltles
Long Tenn Llabilltles
Totsl LO Temi Llabllltles
NET Assets
Caphal and Reserves
P&L Account
Retained Profit & Undistrlbuted Reserves
Total Capitsl and Reserves
43,360.93
38,785.35
82 146.28
3101
I have examined the av¢ A¢wunts and Balance Shcet for the year to 31 D¢¢embeT
2021 and would confirn] they are Gorr¢ct and in accordance with th¢ book8 and
records supplied to me
/L
K J Winter FCA
Datc