Independent Examinees Report to ihe Tnthees of Tatsfield Vlllage Hall l pOrt on the accounts for the year ended 31 March 2024. whlch are set out on the following Pages Responsibilitles and basls ol report As the charity'5 trustee5 you are responsible for the preparntlon of the accounts In accordance with the requlrements of the Charities Act 20111'the Act'l. I have examlned your charrty's accounts a5 reqUId under section 145 of the tharlties Act 20111'the Art'l. In carrylns out my examination I have followed the Directbons 8lven by the Charity cornm510n under sertlon 14515)Ibl of the 2011 Act. My role15 to State whether any materlal matters have come to my attention giving me cause to belleve: that accountlng records were not kept as requlred by sertlon 130 of the Act: or that the accounts do not accord wlth those CordS. or that the accounts do not comply wtth the accounting requlrements of the Act; or that there Is further information needed for a proper understandlng of the accounts. Independefit examlner's statement I have completed my examlnatlon and have no concerns In respect of the matters111 to141 Ilsted above and, In connectlon wlth followln8 the Dlrecttons of the Tharity Commlsslon I have found no matters that requlre drawln8 to your attentlon. Mr Ryan Cottlngton, FCCA Sandlson Lang Llmlted 2 St Marys Road Tonbrldge Kent, TN9 2LB 27 September 2024 Page I
TATSFIELDVIUAGE WL. pport•d by WknrTium Comntssbjn WKI SITA Emiltorrfnental TpJBI Llrrdted. ARqg1sled (X•rty No239221 STATEMENT OF FINNNCIALPLTIVITES FOR THE YÉAR TO 31 MARCH 2024 INCOMING R&8OVRGÉS 2024 20TJ IhYe8lrtct•d Unr8strlclqd tknre8irlthd Urwel¢ ndi fvnd$ J8 £p £p RegU18rLocalOrgDIllIk1DI Owlonfil Lcal Org0nallQni P8h&h Resldenl VBWS O¥tslde Pathsh Boon9B Equlpment H6 Not• 3 21.981 22.?88 Not•4 5,738 7.130 73 27.T12 29,818 RE8OUKES WENDED R•palrn and EwLDmenl W•ieriank rnp•lr• Rep¢en1 lutlel CCTV¢8marn• 918 204 792 764 282 57 2,245 089 1,889 718 1290 801r¥t Plumblryl818Ll¢al r•pilrn a1• IlrKttyJlw PAT TMI) UnMVdIsWBh8rfqprn 240 177 Sound i1•M 8,531 2.849 Inlornal 08corat1• WO•10 8ollgr Re¢MOnt r ¢•KlltlonJng p10 HIJ Llghl Unll Replllcen¥Jnt pthknlon Cholr ReplK4Jm8nl prov&lon PWAOnAl vkleo pro¥hlon chen RefvM)bhment Provknlon Tolkrytu R•h£ththm•nl iyovblfyi C4rp8llng R•pl•c•rn•nl pmhion Ajr &BdeB Fu•ebo8r W•t¢r wov1• Gis pro¥lilon IMuhttDn PFovtsn Ehdrtc•l &r¥•y •10 ¢081016 yeaTtyiw¥oy (net ol•c¢ru•ll k clrj Urfts SBr¥k• ndowcteanlng Pl•no TurfryJ 9AOO 318 45 110 4.132 2,053 80 2,532 Cl•in1rffj Svk••lpp]kn1 Coundl T PRSIPPL Ufnc• 8,116 163 Prolgdion Water FloorrfrBeAnng Tdephone zoooN084xfrU 718 651 1.034 777 441 Subscrfplor P8ft$h M8gal Jubthe 36 30 28,810 29.328 IN¢OMINGIIOUT¢301NQI RESOLIRCES 1.038 Tolal rJ8 brougm loA¥ar 8.196 8,005 TOTAL FVNDSCARRIED FORWffiD 7.1S7 8,195
TATSFIELD VILLAGE HALL. Supported by the Millenniurn Comtnissitsn and SITA Environmen181 Trust Limited. A Regi&t8r8d Charity No 239221 BALANCE SHEET AT 31 MARCH 2024 2024 2023 £p £p £p £p UnTe51ricled unr8strl8d Uiirestrictgcl Unrestflctecl Unresli?¢led Unreslrictecl lunds funds funds lunds lund5 £p tp Bank Deposit A¢¢ount- Fund Raising Opening balanee Tolgl fund5 raised in year- se& note 1 b8low Funds Spent in yegr- $ee noie 2 below Closing balance Total lo dale held awwling Spending 1.050 1.050 1,050 1,050 1,050 1.050 Bank Current Account Overpaid room hire Covid grant carrleij lOard 57,190 68,772 21 ACCRUALS Inlernal Redec01211on accrual Replacement of Boilers ac¢rual EleclTical Sutvey accrual Hall Lighl un15 Bccruil Kitchen RefurblshnI Toilets Refuibishment Carpeling Replacemonl Chalr Replacemènt Curtgin Repla¢em8nl Air 8lpdBS Fuseboard¥ Water Ga5 57.19ti 88.751 4.000 7.500 270 2,500 5,000 13.500 2.500 2,000 2,250 2.500 1.500 4,OfXI 7.50D 900 2.500 5.000 13.500 2.500 2.000 2.250 2,500 1,500 472 5.000 500 472 5,0 500 9,8OD Promotional Video 49,492 59,922 7,897 540 2,130 8.829 686 2.370 Cash Depo$ll$ Held The drfference belween Ihlse two bolances IS £1037 which is the surp1u$ of ReIPts Dr Payrnents for Ihe to 31 March 2024 6.107 7.145 Funds lo dale hetd awaillng 8p8nding 1.050 1,050 There 1$ no tlifferen¢e between th858 two balances as there no funds 5penl Of r8ised for the year lo 31 March 2024 Total Nel A$$EI$ 7,157 8.195 Net funds ralsedlspent The financlal $lalemenl$ were approved by the 8oard of Tru51ee$ on 9 Odober 2024 and were 81gned on it8 behalf by.. ar oe hairman Michelle Triveti Treasurer
Tatsfield Village Hall Management Commlttee Trustses Annual Report for the perlod from Aprll 1st 2023 to 31st March 2024 Section A Reference and administration detslls Charl Namè Re Istered Charl Number Charity Principal Address Tatsfield Villa 239221 Westmore Green Tatsfield TN16 2AG e Hall Namos of th• charl Trustee Name trnsté•s who mana Office o the charl Name of person (or body) entltled to a olnt trustea Little Acoms Pre School Jennie Dickens Nick Troake Helena Garcia-macleod Bookings Secreta Chairman Mark Stokkoe Jennifer Miller Peter Ma nard Peter Greenwood Jonnle Panther Jackie Co eman Michelle Trivett David Pinchin Jon Allbutt Vice Chalnnan Secreta North Downs Sinfonia Tatsfield Table Tennls Club Tatsfield Art Grou 10 11 12 Treasurer Tatsfield Parfsh Councll Tatsfield Hortcultural Societ Sectlon B Structure, Governance and management Descrl tlon of the charl Type of govemlng document How the charSty Is constituted Trustee selectlon methods .8 trusts Scheme Unlncorporated assoclatlon elected, co-opted or appolnted by regular user groups Addltlonal gov•rnanco Issues (Optlonal Inforniatlon) Trustees, assessment of major risks Destruction of or significant damage to building: Unless attributable to negllgence, covered by landlord's Insurance policy. If building uninhabitable, alternative accommodation is avallable. Serious fire damage caused by negligence: Trustees ensu that all precautionary procedures & equipment maintenance programmes are regularly updated. Totsfi•ld Vlllw Hall Manog•ment Commltt•• TTUetees Annual R•port_Apdl 1st 2022-Mar¢h 318t2023 V1.
Successful claim against the Village Hall for injury or death caused by negligence (and thus not covered by insurance policy) o Risk assessment records reviewed and updated annually. Fire rfsk assessment reviewed and updated annually. Loss of income caused by long terni closure due to identifscatlon of potential risk. Covered by Village Hall's Insuran policy. Loss of income due to regular user group(s) disbanding or rnoving to aftemative premises. Loss of income offset by savings to overhead costs. Landlord (fatsfield Parish Council) Trfusing to renew lease in 2132. Assessed as low risk. Section C Objectives and Actlvltles The provision and maintenance of a Village Hall for the use by the inhabitants of Tatsfield and the surrounding neighbourhood without distinction of political. religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure Ilme occupation with the object of improving the conditions of life for the inhabitants Providing a community building for use by clubs, groups, organisations and Individuals for leisure. recreatlon81 and educational purposes. To this end and wlth regard to Ihe Charity Commission's guidan on public benefit. the ttustees have continued general management. including: advertising & promotion, taking bookings, maintsining a schedule of bookings, supervising hirers where necessary. setting & revising rates of hire and updating conditions of hire; arranging neSSary repairs and general maintenan. including deaning & waste disposal and regular servicing of utilities & applianS. dealing with matters arising such as plumbing emergencies. pest contro5 and security issues documentation & record-keeping, including collecting hiring fees. making payments. keeping accounts and setting budgets. Ensuring linsIng requirements wmplied with. holding monthly committee meetlngs for two-way reporting and accountability and for declsion-making. Section D Achievements and Performance Reviewing and. where necessary. updating policies, Including Health & Safety Policy Document Child & Vulnerable Adult Protection Policy Data Protection Policy Environmental Policy Equal Opportunities Policy Implementing a regular regime for monitoring Legionella risk Managing improvements including: a major kitchen refurbishment Running fund ralslng activities to raise funds towards the cost of improvements. Ta¢•fiwld VMlay¢ H81 M•nag¢mont Commlttee Trust995 Annual Rgport-Aprll 1st 2Q22-March 31st2023 V1
Section E Financial review Talsfield Village Hall reserves unrestricted funds designated for essential future spending on the replacement or refurbishment of major fixtures, fittings and equipment. Agreed amounts are set aside each month to accumulate funds for specific contingencies such as replacement of the central heating boiler. Each designated sum is reviewed regularly. In addition, income generated by fundraising events organised by the trustees is designated for acquisitions not strictly essential to the maintenance of the building but deemed desirable to enhance the facilities available for users. Tatsfield Village Hall is self-supporting and rates of hire are set in order to cover actual costs and to provide realistic reserves against eventual contingencies. All trustees give their time voluntarily and receive no remuneration or benefit in kind. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name Position Date Mark Stokkoe Chairman Michelle Trivett Treasurer 4//2 Tatsfield Village Hall Manag8m8nt Comtnittee TrustEPS Annual Report- Aprfl 1st 2022- March 31st 2023 V1.0