Independent Examinees Report to ihe Tnthees of
Tatsfield Vlllage Hall
l ￿pOrt on the accounts for the year ended 31 March 2024. whlch are set out on the following Pages
Responsibilitles and basls ol report
As the charity'5 trustee5 you are responsible for the preparntlon of the accounts In accordance with the
requlrements of the Charities Act 20111'the Act'l.
I have examlned your charrty's accounts a5 reqUI￿d under section 145 of the tharlties Act 20111'the Art'l.
In carrylns out my examination I have followed the Directbons 8lven by the Charity cornm￿510n under
sertlon 14515)Ibl of the 2011 Act.
My role15 to State whether any materlal matters have come to my attention giving me cause to belleve:
that accountlng records were not kept as requlred by sertlon 130 of the Act: or
that the accounts do not accord wlth those ￿CordS. or
that the accounts do not comply wtth the accounting requlrements of the Act; or
that there Is further information needed for a proper understandlng of the accounts.
Independefit examlner's statement
I have completed my examlnatlon and have no concerns In respect of the matters111 to141 Ilsted above
and, In connectlon wlth followln8 the Dlrecttons of the Tharity Commlsslon I have found no matters that
requlre drawln8 to your attentlon.
Mr Ryan Cottlngton, FCCA
Sandlson Lang Llmlted
2 St Marys Road
Tonbrldge
Kent, TN9 2LB
27 September 2024
Page I

TATSFIELDVIUAGE WL.
pport•d by WknrTium Comntssbjn
WKI SITA Emiltorrfnental TpJBI Llrrdted.
ARqg1sle￿d (X•rty No239221
STATEMENT OF FINNNCIALPLTIVITES FOR THE YÉAR TO 31 MARCH 2024
INCOMING R&8OVRGÉS
2024
20TJ
IhYe8lrtct•d Unr8strlclqd tknre8irlthd Urwe*l¢
ndi
fvnd$
J8
£p
£p
RegU18rLocalOrgD￿IllIk1DI
Owlonfil Lcal Org0n￿allQni
P8h&h Resldenl VBWS
O¥tslde Pathsh Boo￿n9B
Equlpment H6
Not• 3
21.981
22.?88
Not•4
5,738
7.130
73
27.T12
29,818
RE8OUKES WENDED
R•palrn and EwLDmenl
W•ieriank rnp•lr•
Rep￿¢en*￿1 lutlel
CCTV¢8marn•
918
204
792
764
282
57
2,245
089
1,889
718
1290
801￿*r¥￿t
Plumblryl818L*l¢al r•pilrn a￿1￿• IlrKttyJlw PAT TMI)
UnMVdIsWBh8rfqp￿rn
240
177
Sound i￿1•M
8,531
2.849
Inlornal 08corat1￿• WO￿•10￿
8ollgr Re￿￿¢MOnt
r ¢•KlltlonJng p￿￿10￿
HIJ Llghl Unll Replllcen¥Jnt pthknlon
Cholr ReplK4Jm8nl prov&lon
PWA￿OnAl vkleo pro¥hlon
chen RefvM)bhment Provknlon
Tolkrytu R•h£ththm•nl iyovblfyi
C4rp8llng R•pl•c•rn•nl pmhion
Ajr &BdeB
Fu•ebo8r
W•t¢r wov1•
Gis pro¥lilon
IMuhttDn PFovts￿n
Ehdrtc•l &r¥•y ￿•10￿
¢081016 yeaTtyiw¥oy (net ol•c¢ru•ll
k cl￿r￿j Urfts SBr¥k•
ndowcteanlng
Pl•no TurfryJ
9AOO
318
45
110
4.132
2,053
80
2,532
Cl•in1rffj S*vk••l￿pp]kn1
Coundl T
PRSIPPL Uf*nc•
8,116
163
Prolgdion
Water
FloorrfrBeAnng
Tdephone
zoo￿oN084xfrU
718
651
1.034
777
441
Subscrfplor
P8ft$h M8gal
Jubthe
36
30
28,810
29.328
IN¢OMINGIIOUT¢301NQI RESOLIRCES
1.038
Tolal ￿r￿J8 brougm loA¥ar
8.196
8,005
TOTAL FVNDSCARRIED FORWffiD
7.1S7
8,195

TATSFIELD VILLAGE HALL.
Supported by the Millenniurn Comtnissitsn
and SITA Environmen181 Trust Limited.
A Regi&t8r8d Charity No 239221
BALANCE SHEET AT 31 MARCH 2024
2024
2023
£p
£p
£p
£p
UnTe51ricled unr8str￿l8d Uiirestrictgcl Unrestflctecl Unresli?¢led Unreslrictecl
lunds
funds
funds
lunds
lund5
£p
tp
Bank Deposit A¢¢ount- Fund Raising
Opening balanee
Tolgl fund5 raised in year- se& note 1 b8low
Funds Spent in yegr- $ee noie 2 below
Closing balance
Total lo dale held awwling Spending
1.050
1.050
1,050
1,050
1,050
1.050
Bank Current Account
Overpaid room hire
Covid grant carrleij lO￿ard
57,190
68,772
21
ACCRUALS
Inlernal Redec01211on accrual
Replacement of Boilers ac¢rual
EleclTical Sutvey accrual
Hall Lighl un￿15 Bccruil
Kitchen Refurblsh￿nI
Toilets Refuibishment
Carpeling Replacemonl
Chalr Replacemènt
Curtgin Repla¢em8nl
Air 8lpdBS
Fuseboard¥
Water
Ga5
57.19ti
88.751
4.000
7.500
270
2,500
5,000
13.500
2.500
2,000
2,250
2.500
1.500
4,OfXI
7.50D
900
2.500
5.000
13.500
2.500
2.000
2.250
2,500
1,500
472
5.000
500
472
5,0
500
9,8OD
Promotional Video
49,492
59,922
7,897
540
2,130
8.829
686
2.370
Cash
Depo$ll$ Held
The drfference belween Ihlse two bolances IS £1037 which is
the surp1u$ of Re￿IPts D￿r Payrnents for Ihe to 31 March 2024
6.107
7.145
Funds lo dale hetd awaillng 8p8nding
1.050
1,050
There 1$ no tlifferen¢e between th858 two balances as
there no funds 5penl Of r8ised for the year lo 31 March 2024
Total Nel A$$EI$
7,157
8.195
Net funds ralsedlspent
The financlal $lalemenl$ were approved by the 8oard of Tru51ee$ on 9 Odober 2024 and were 81gned on it8 behalf by..
ar
oe
hairman
Michelle Triveti
Treasurer

Tatsfield Village Hall Management Commlttee
Trustses Annual Report for the perlod from Aprll 1st 2023 to 31st March 2024
Section A
Reference and administration detslls
Charl
Namè
Re
Istered Charl
Number
Charity Principal Address
Tatsfield Villa
239221
Westmore Green
Tatsfield
TN16 2AG
e Hall
Namos of th• charl
Trustee Name
trnsté•s who mana
Office
o the charl
Name of person (or body)
entltled to a
olnt trustea
Little Acoms Pre School
Jennie Dickens
Nick Troake
Helena Garcia-macleod
Bookings
Secreta
Chairman
Mark Stokkoe
Jennifer Miller
Peter Ma
nard
Peter Greenwood
Jonnle Panther
Jackie Co
eman
Michelle Trivett
David Pinchin
Jon Allbutt
Vice Chalnnan
Secreta
North Downs Sinfonia
Tatsfield Table Tennls Club
Tatsfield Art Grou
10
11
12
Treasurer
Tatsfield Parfsh Councll
Tatsfield Hortcultural Societ
Sectlon B
Structure, Governance and management
Descrl tlon of the charl
Type of govemlng
document
How the charSty Is
constituted
Trustee selectlon
methods
.8 trusts
Scheme
Unlncorporated assoclatlon
elected, co-opted or appolnted by regular user groups
Addltlonal gov•rnanco Issues (Optlonal Inforniatlon)
Trustees, assessment of major risks
Destruction of or significant damage to building:
Unless attributable to negllgence, covered by landlord's Insurance
policy.
If building uninhabitable, alternative accommodation is avallable.
Serious fire damage caused by negligence:
Trustees ensu￿ that all precautionary procedures & equipment
maintenance programmes are regularly updated.
Totsfi•ld Vlllw Hall Manog•ment Commltt•• TTUetees Annual R•port_Apdl 1st 2022-Mar¢h 318t2023 V1.

Successful claim against the Village Hall for injury or death caused by
negligence (and thus not covered by insurance policy)
o Risk assessment records reviewed and updated annually. Fire rfsk
assessment reviewed and updated annually.
Loss of income caused by long terni closure due to identifscatlon of potential
risk.
Covered by Village Hall's Insuran￿ policy.
Loss of income due to regular user group(s) disbanding or rnoving to
aftemative premises.
Loss of income offset by savings to overhead costs.
Landlord (fatsfield Parish Council) Trfusing to renew lease in 2132.
Assessed as low risk.
Section C
Objectives and Actlvltles
The provision and maintenance of a Village Hall for the use by the inhabitants of
Tatsfield and the surrounding neighbourhood without distinction of political. religious
or other opinions, including use for meetings, lectures and classes and other forms
of recreation and leisure Ilme occupation with the object of improving the conditions
of life for the inhabitants
Providing a community building for use by clubs, groups, organisations and
Individuals for leisure. recreatlon81 and educational purposes. To this end and wlth
regard to Ihe Charity Commission's guidan￿ on public benefit. the ttustees have
continued general management. including: advertising & promotion, taking bookings,
maintsining a schedule of bookings, supervising hirers where necessary. setting &
revising rates of hire and updating conditions of hire; arranging ne￿SSary repairs
and general maintenan￿. including deaning & waste disposal and regular servicing
of utilities & applian￿S. dealing with matters arising such as plumbing emergencies.
pest contro5 and security issues documentation & record-keeping, including
collecting hiring fees. making payments. keeping accounts and setting budgets.
Ensuring li￿nsIng requirements wmplied with. holding monthly committee meetlngs
for two-way reporting and accountability and for declsion-making.
Section D
Achievements and Performance
Reviewing and. where necessary. updating policies, Including
Health & Safety Policy Document
Child & Vulnerable Adult Protection Policy
Data Protection Policy Environmental Policy
Equal Opportunities Policy
Implementing a regular regime for monitoring Legionella risk
Managing improvements including: a major kitchen refurbishment
Running fund ralslng activities to raise funds towards the cost of
improvements.
Ta¢•fiwld VMlay¢ H81 M•nag¢mont Commlttee Trust995 Annual Rgport-Aprll 1st 2Q22-March 31st2023 V1

Section E
Financial review
Talsfield Village Hall reserves unrestricted funds designated for essential future
spending on the replacement or refurbishment of major fixtures, fittings and
equipment.
Agreed amounts are set aside each month to accumulate funds for specific
contingencies such as replacement of the central heating boiler. Each designated
sum is reviewed regularly.
In addition, income generated by fundraising events organised by the trustees is
designated for acquisitions not strictly essential to the maintenance of the building
but deemed desirable to enhance the facilities available for users.
Tatsfield Village Hall is self-supporting and rates of hire are set in order to cover
actual costs and to provide realistic reserves against eventual contingencies.
All trustees give their time voluntarily and receive no remuneration or benefit in kind.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature{s)
Full name
Position
Date
Mark Stokkoe
Chairman
Michelle Trivett
Treasurer
4//2
Tatsfield Village Hall Manag8m8nt Comtnittee TrustEPS Annual Report- Aprfl 1st 2022- March 31st 2023 V1.0