Trustees’ Annual Report for the period
From 01/04/21 Period start date To 31/03/22 Period end date
Charity name: Hare Hatch Village Hall
Charity registration number: 238105
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Recreational meeting, social gathering or other purposes |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Montessori and Dance School |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm their acknowledgement of the Charity Commission requirements regarding public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main users have again received excellent reports from their respective governing bodies. Both sets of pupils are from the surrounding area. The Montessori children proceed to local schools and are able to benefit their individual year groups. The Dance School pupils are aged between 4 – 18 and benefit from physical, creative and personal skills through their dance curriculum and social interaction. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See separate Trustees Report for year end 31 March 2022 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Long term substantial repairs |
| Amount of reserves held | Para 1.22 | £162,751 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Conveyance |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated charitable association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Personal approach and joint interview |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Hare Hatch Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 238105 |
| Charity’s principal address | Tag Lane Hare Hatch Reading RG10 9SL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TA Cattermole | Chair | |||
| JP Harris | ||||
| RM Kirk | ||||
| B Lloyd | ||||
| D Younger | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Terry Alan Cattermole | David Younger | |
Chair |
Treasurer | |
| 30/08/2022 | ||
| 30/08/2022 |
Registered Charity Number: 238105
HARE HATCH VILLAGE HALL
FOR THE YEAR ENDED 31 MARCH 2022
TRUSTEES
MR TERRY CATTERMOLE MR JOHN HARRIS MRS ROSALIND KIRK MRS BARBARA LLOYD MR DAVID YOUNGER
HARE HATCH VILLAGE HALL
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022
Legal and administrative information
The Trust is a registered charity number 238105.
The trustees who served throughout the year were:
Mr Terry Cattermole Chairman Mr John Harris Mrs Barbara Lloyd Mr David Younger Treasurer Mrs Rosalind Kirk
The principal address of the charity is:
Hare Hatch Village Hall, Hare Hatch Wargrave, Berkshire RG10 9SL
Objectives and freehold property
Hare Hatch Village Hall was conveyed to the trustees under the terms of Mabel Ann Young’s Settlement Deed of 12 March 1945, and is administered by the trustees under the terms of that Settlement Deed.
On 6[th] April 2020 the trustees vested the title of the property in the Official Custodian for Charities who henceforward holds the property on behalf of the trustees.
The site and building of the village hall are held by the trustees for the charitable purpose of the trust, and the trustees do not consider it appropriate to identify the market value of the property for the purpose of these accounts. However, the trustees confirm that they have insured the rebuilding cost of the village hall subject to annual indexation, which was constructed 77 years ago and extended in 2017.
General reserve
The Trustees retain surplus income on unrestricted general reserve against the eventual requirement for long-term substantial repair or rebuilding of the property.
The market value of the unrestricted general reserve at 31 March 2022 was based upon the mid-price of M&G Charifund income units (15.7971p) at 31 March 2022.
Activities and achievements
The trustees make charges for the use of the hall by the local community to defray expenses and to provide for maintenance and improvement of the property. A Montessori school uses the hall during the daytime, and a ballet class during the evenings. Both provide a substantial proportion of the income.
Declaration
Approved by the Board of Trustees on and signed on its behalf by
Page 1
HARE HATCH VILLAGE HALL
…………………………………..…… Trustee
Page 2
HARE HATCH VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| Incoming resources Hire of Hare Hatch Village Hall Investment income: Dividends Bank interest Grant provided by Wokingham Borough Council Total incoming resources Resources expended Direct charitable expenditure: Running costs: Gas and Electricity Rates Water Insurance – including trustee indemnity Caretaking - cleaning the Hall and grounds maintenance Maintenance: Pest control Fire extinguisher servicing Other repairs Support costs: Legal transfer of the Hall’s title to the Oficial Custodian for Charities Sundry expenses Community Council for Berkshire Improvement and Repair Projects: Renew heating boiler & toilets supply system Repaint interior and exterior throughout Channel drainage project Fogger disinfecting cleaner Total resources expended Net incoming/(outgoing) resources Gains/(losses) on investment assets: Unrealised – Note 6 Net movement in funds Fund balance brought forward 1.4.2021 Fund balance carried forward as at 31.3.2022 |
2022 £ 16,494 7,727 3 2,667 26,891 922 106 124 647 6,427 390 87 577 - 34 101 9,415 3,726 3,980 - - 17,121 9,770 11,055 20,825 194,880 £215,70 5 |
2021 £ 9,531 6,645 35 10,000 |
|---|---|---|
| 26,211 | ||
| 1,504 141 529 629 4,148 386 183 168 383 62 84 |
||
| 8,174 218 748 |
||
| 9,140 | ||
| 17,071 28,532 |
||
| 45,603 149,277 |
||
| £194,88 0 |
The notes on page 4 form part of these accounts.
Page 3
HARE HATCH VILLAGE HALL
BALANCE SHEET AS AT 31 MARCH 2022
| Note Fixed assets Village Hall site and building 1 Listed investments 6 Current assets Cash at bank - deposit account - current account Cash in hand Hall Hire paid after date Deduct:Current liabilities Electricity & Gas Hall Hire received in advance Net current assets Net assets Funds: Unrestricted 5 |
£ 31,078 22,041 36 552 53,707 423 330 |
2022 £ - 162,751 52,954 £215,70 5 £215,70 5 |
2021 £ £ - 151,696 23,348 19,777 59 3,591 43,184 - - 43,184 £194,88 0 £194,88 0 |
2021 £ £ - 151,696 23,348 19,777 59 3,591 43,184 - - 43,184 £194,88 0 £194,88 0 |
|---|---|---|---|---|
| £194,88 0 |
||||
| £194,88 0 |
Approved by the Board of Trustees on and signed on its behalf by
…………………………………….. Trustee
Page 4
HARE HATCH VILLAGE HALL
The notes on page 4 form part of these accounts.
Page 5
HARE HATCH VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
These accounts have been prepared in accordance with financial reporting Standard for Small Entities (FRSSE) and the Charities SORP.
Income and expenditure are matched to the period to which they relate.
The Village Hall site and building are held for the charitable purpose of the trust, and no value is recorded in the accounts.
Investments are shown at market value.
2 Connected charities
There are no connected charities.
3 Trustees
Neither the trustees nor persons connected with them received any remuneration or other benefit during the period. There were no transactions undertaken by the charity in which a trustee or connected person had a material interest (2021: Nil).
4 Expenditure
The independent examiner received no examination fee or other fees (2021: Nil).
5 Funds
The charity does not have any endowment or other restricted income funds. The trustees have not designated any funds.
6
| Investment assets | 2022 | 2022 | 2021 | 2021 |
|---|---|---|---|---|
| Units | £ | Units | £ | |
| Listed Investments: | ||||
| The Equities Investments | ||||
| Funds for | ||||
| Charities – M&G Charifund | ||||
| Market value 31.3.2021 | 10,302 | 151,69 | 10,3 | 123,16 |
| 6 | 02 | 4 | ||
| Purchase of additional units, | ||||
| cost | ||||
| Net gain/(loss) on revaluation | 11,05 | 28,532 | ||
| 5 |
Page 6
HARE HATCH VILLAGE HALL
| Market value 31.3.2022 Historic cost as at 31.3.2022 |
10,302 | £162,7 51 £113,6 30 |
10,30 2 |
£151,69 6 |
|---|---|---|---|---|
| £113,63 0 |
Page 7
HARE HATCH VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
7 Paid employees
The charity has no paid employees.
8 Other disclosure issues
At the date of these accounts, the trustees had no significant additional expenditure commitments.
9 Trustee Indemnity Insurance
Trustees maintain a charity trustees' indemnity policy for their liabilities and legal defence costs.
Page 8
HARE HATCH VILLAGE HALL
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
I report on the accounts for the Trust for the year ended 31 March 2022, which are set out on pages 1 to 5.
Respective responsibilities of Trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply for this year and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the Act), and to state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiners statement
In connection with my examination, no matter has come to my attention that gives me reasonable cause to believe that, in any material respect, the requirements
-
1 to keep accounting records in accordance with section 41 of the Act; and
-
2 to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………….. W J Fone FCA
Bear Place Farm Hare Hatch Reading Berkshire RG10 9TA
Page 9
Registered Charity Number: 238105
HARE HATCH VILLAGE HALL
FOR THE YEAR ENDED 31 MARCH 2022
TRUSTEES
MR TERRY CATTERMOLE MR JOHN HARRIS MRS ROSALIND KIRK MRS BARBARA LLOYD MR DAVID YOUNGER
HARE HATCH VILLAGE HALL
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022
Legal and administrative information
The Trust is a registered charity number 238105.
The trustees who served throughout the year were:
Mr Terry Cattermole Chairman Mr John Harris Mrs Barbara Lloyd Mr David Younger Treasurer Mrs Rosalind Kirk
The principal address of the charity is:
Hare Hatch Village Hall, Hare Hatch Wargrave, Berkshire RG10 9SL
Objectives and freehold property
Hare Hatch Village Hall was conveyed to the trustees under the terms of Mabel Ann Young’s Settlement Deed of 12 March 1945, and is administered by the trustees under the terms of that Settlement Deed.
On 6[th] April 2020 the trustees vested the title of the property in the Official Custodian for Charities who henceforward holds the property on behalf of the trustees.
The site and building of the village hall are held by the trustees for the charitable purpose of the trust, and the trustees do not consider it appropriate to identify the market value of the property for the purpose of these accounts. However, the trustees confirm that they have insured the rebuilding cost of the village hall subject to annual indexation, which was constructed 77 years ago and extended in 2017.
General reserve
The Trustees retain surplus income on unrestricted general reserve against the eventual requirement for long-term substantial repair or rebuilding of the property.
The market value of the unrestricted general reserve at 31 March 2022 was based upon the mid-price of M&G Charifund income units (15.7971p) at 31 March 2022.
Activities and achievements
The trustees make charges for the use of the hall by the local community to defray expenses and to provide for maintenance and improvement of the property. A Montessori school uses the hall during the daytime, and a ballet class during the evenings. Both provide a substantial proportion of the income.
Declaration
Approved by the Board of Trustees on and signed on its behalf by
Page 1
HARE HATCH VILLAGE HALL
…………………………………..…… Trustee
Page 2
HARE HATCH VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| Incoming resources Hire of Hare Hatch Village Hall Investment income: Dividends Bank interest Grant provided by Wokingham Borough Council Total incoming resources Resources expended Direct charitable expenditure: Running costs: Gas and Electricity Rates Water Insurance – including trustee indemnity Caretaking - cleaning the Hall and grounds maintenance Maintenance: Pest control Fire extinguisher servicing Other repairs Support costs: Legal transfer of the Hall’s title to the Oficial Custodian for Charities Sundry expenses Community Council for Berkshire Improvement and Repair Projects: Renew heating boiler & toilets supply system Repaint interior and exterior throughout Channel drainage project Fogger disinfecting cleaner Total resources expended Net incoming/(outgoing) resources Gains/(losses) on investment assets: Unrealised – Note 6 Net movement in funds Fund balance brought forward 1.4.2021 Fund balance carried forward as at 31.3.2022 |
2022 £ 16,494 7,727 3 2,667 26,891 922 106 124 647 6,427 390 87 577 - 34 101 9,415 3,726 3,980 - - 17,121 9,770 11,055 20,825 194,880 £215,70 5 |
2021 £ 9,531 6,645 35 10,000 |
|---|---|---|
| 26,211 | ||
| 1,504 141 529 629 4,148 386 183 168 383 62 84 |
||
| 8,174 218 748 |
||
| 9,140 | ||
| 17,071 28,532 |
||
| 45,603 149,277 |
||
| £194,88 0 |
The notes on page 4 form part of these accounts.
Page 3
HARE HATCH VILLAGE HALL
BALANCE SHEET AS AT 31 MARCH 2022
| Note Fixed assets Village Hall site and building 1 Listed investments 6 Current assets Cash at bank - deposit account - current account Cash in hand Hall Hire paid after date Deduct:Current liabilities Electricity & Gas Hall Hire received in advance Net current assets Net assets Funds: Unrestricted 5 |
£ 31,078 22,041 36 552 53,707 423 330 |
2022 £ - 162,751 52,954 £215,70 5 £215,70 5 |
2021 £ £ - 151,696 23,348 19,777 59 3,591 43,184 - - 43,184 £194,88 0 £194,88 0 |
2021 £ £ - 151,696 23,348 19,777 59 3,591 43,184 - - 43,184 £194,88 0 £194,88 0 |
|---|---|---|---|---|
| £194,88 0 |
||||
| £194,88 0 |
Approved by the Board of Trustees on and signed on its behalf by
…………………………………….. Trustee
Page 4
HARE HATCH VILLAGE HALL
The notes on page 4 form part of these accounts.
Page 5
HARE HATCH VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
These accounts have been prepared in accordance with financial reporting Standard for Small Entities (FRSSE) and the Charities SORP.
Income and expenditure are matched to the period to which they relate.
The Village Hall site and building are held for the charitable purpose of the trust, and no value is recorded in the accounts.
Investments are shown at market value.
2 Connected charities
There are no connected charities.
3 Trustees
Neither the trustees nor persons connected with them received any remuneration or other benefit during the period. There were no transactions undertaken by the charity in which a trustee or connected person had a material interest (2021: Nil).
4 Expenditure
The independent examiner received no examination fee or other fees (2021: Nil).
5 Funds
The charity does not have any endowment or other restricted income funds. The trustees have not designated any funds.
6
| Investment assets | 2022 | 2022 | 2021 | 2021 |
|---|---|---|---|---|
| Units | £ | Units | £ | |
| Listed Investments: | ||||
| The Equities Investments | ||||
| Funds for | ||||
| Charities – M&G Charifund | ||||
| Market value 31.3.2021 | 10,302 | 151,69 | 10,3 | 123,16 |
| 6 | 02 | 4 | ||
| Purchase of additional units, | ||||
| cost | ||||
| Net gain/(loss) on revaluation | 11,05 | 28,532 | ||
| 5 |
Page 6
HARE HATCH VILLAGE HALL
| Market value 31.3.2022 Historic cost as at 31.3.2022 |
10,302 | £162,7 51 £113,6 30 |
10,30 2 |
£151,69 6 |
|---|---|---|---|---|
| £113,63 0 |
Page 7
HARE HATCH VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
7 Paid employees
The charity has no paid employees.
8 Other disclosure issues
At the date of these accounts, the trustees had no significant additional expenditure commitments.
9 Trustee Indemnity Insurance
Trustees maintain a charity trustees' indemnity policy for their liabilities and legal defence costs.
Page 8
HARE HATCH VILLAGE HALL
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
I report on the accounts for the Trust for the year ended 31 March 2022, which are set out on pages 1 to 5.
Respective responsibilities of Trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply for this year and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the Act), and to state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiners statement
In connection with my examination, no matter has come to my attention that gives me reasonable cause to believe that, in any material respect, the requirements
-
1 to keep accounting records in accordance with section 41 of the Act; and
-
2 to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………….. W J Fone FCA
Bear Place Farm Hare Hatch Reading Berkshire RG10 9TA
Page 9