## **Trustees’ Annual Report for the period**
## **From 01/04/21 Period start date To 31/03/22 Period end date**
**Charity name: Hare Hatch Village Hall**
## **Charity registration number: 238105**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Recreational meeting, social gathering or**
**other purposes**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Montessori and Dance School**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees confirm their**
**acknowledgement of the Charity**
**Commission requirements regarding**
**public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main users have again received**
**excellent reports from their respective**
**governing bodies.**
**Both sets of pupils are from the**
**surrounding area.**
**The Montessori children proceed to local**
**schools and are able to benefit their**
**individual year groups.**
**The Dance School pupils are aged**
**between 4 – 18 and benefit from physical,**
**creative and personal skills through their**
**dance curriculum and social interaction.**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**See separate Trustees Report for year**
**end 31 March 2022**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Long term substantial repairs**|
|Amount of reserves held|Para 1.22|**£162,751**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated charitable association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Personal approach and joint interview**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Hare Hatch Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|238105|
|Charity’s principal address|Tag Lane
Hare Hatch
Reading
RG10 9SL|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TA Cattermole|Chair|||
||JP Harris||||
||RM Kirk||||
||B Lloyd||||
||D Younger|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Terry Alan Cattermole|David Younger|
||
Chair|Treasurer|
||30/08/2022||
||30/08/2022||
**Registered Charity Number: 238105**
## **HARE HATCH VILLAGE HALL**
**FOR THE YEAR ENDED 31 MARCH 2022**
## **TRUSTEES**
**MR TERRY CATTERMOLE MR JOHN HARRIS MRS ROSALIND KIRK MRS BARBARA LLOYD MR DAVID YOUNGER**
**HARE HATCH VILLAGE HALL**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **Legal and administrative information**
The Trust is a registered charity number 238105.
The trustees who served throughout the year were:
Mr Terry Cattermole Chairman Mr John Harris Mrs Barbara Lloyd Mr David Younger Treasurer Mrs Rosalind Kirk
The principal address of the charity is:
Hare Hatch Village Hall, Hare Hatch Wargrave, Berkshire RG10 9SL
## **Objectives and freehold property**
Hare Hatch Village Hall was conveyed to the trustees under the terms of Mabel Ann Young’s Settlement Deed of 12 March 1945, and is administered by the trustees under the terms of that Settlement Deed.
On 6[th] April 2020 the trustees vested the title of the property in the Official Custodian for Charities who henceforward holds the property on behalf of the trustees.
The site and building of the village hall are held by the trustees for the charitable purpose of the trust, and the trustees do not consider it appropriate to identify the market value of the property for the purpose of these accounts. However, the trustees confirm that they have insured the rebuilding cost of the village hall subject to annual indexation, which was constructed 77 years ago and extended in 2017.
## **General reserve**
The Trustees retain surplus income on unrestricted general reserve against the eventual requirement for long-term substantial repair or rebuilding of the property.
The market value of the unrestricted general reserve at 31 March 2022 was based upon the mid-price of M&G Charifund income units (15.7971p) at 31 March 2022.
## **Activities and achievements**
The trustees make charges for the use of the hall by the local community to defray expenses and to provide for maintenance and improvement of the property. A Montessori school uses the hall during the daytime, and a ballet class during the evenings. Both provide a substantial proportion of the income.
## **Declaration**
Approved by the Board of Trustees on and signed on its behalf by
Page 1
## **HARE HATCH VILLAGE HALL**
…………………………………..…… Trustee
Page 2
**HARE HATCH VILLAGE HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|**Incoming resources**
Hire of Hare Hatch Village Hall
Investment income:
Dividends
Bank interest
Grant provided by Wokingham Borough Council
**Total incoming resources**
**Resources expended**
Direct charitable expenditure:
Running costs:
Gas and Electricity
Rates
Water
Insurance – including trustee indemnity
Caretaking - cleaning the Hall and grounds
maintenance
Maintenance:
Pest control
Fire extinguisher servicing
Other repairs
Support costs:
Legal transfer of the Hall’s title to the Oficial
Custodian for Charities
Sundry expenses
Community Council for Berkshire
Improvement and Repair Projects:
Renew heating boiler & toilets supply system
Repaint interior and exterior throughout
Channel drainage project
Fogger disinfecting cleaner
**Total resources expended**
**Net incoming/(outgoing) resources**
Gains/(losses) on investment assets:
Unrealised – Note 6
**Net movement in funds**
Fund balance brought forward 1.4.2021
**Fund balance carried forward as at 31.3.2022**|**2022**
**£**
16,494
7,727
3
2,667
**26,891**
922
106
124
647
6,427
390
87
577
-
34
101
9,415
3,726
3,980
-
-
**17,121**
**9,770**
11,055
**20,825**
194,880
**£215,70**
**5**|**2021**
**£**
9,531
6,645
35
10,000|
|---|---|---|
|||**26,211**|
|||1,504
141
529
629
4,148
386
183
168
383
62
84|
|||8,174
218
748|
|||**9,140**|
|||**17,071**
28,532|
|||**45,603**
149,277|
|||**£194,88**
**0**|
The notes on page 4 form part of these accounts.
Page 3
**HARE HATCH VILLAGE HALL**
## **BALANCE SHEET AS AT 31 MARCH 2022**
|**Note**
**Fixed assets**
Village Hall site and
building
**1**
Listed investments
**6**
**Current assets**
Cash at bank
- deposit
account
- current
account
Cash in hand
Hall Hire paid after date
Deduct:**Current**
**liabilities**
Electricity & Gas
Hall Hire received in
advance
**Net current assets**
**Net assets**
**Funds**: Unrestricted
**5**|**£**
31,078
22,041
36
552
53,707
423
330|**2022**
**£**
-
162,751
52,954
£215,70
5
£215,70
5|**2021**
**£**
**£**
-
151,696
23,348
19,777
59
3,591
43,184
-
-
43,184
£194,88
0
£194,88
0|**2021**
**£**
**£**
-
151,696
23,348
19,777
59
3,591
43,184
-
-
43,184
£194,88
0
£194,88
0|
|---|---|---|---|---|
|||||£194,88
0|
|||||£194,88
0|
Approved by the Board of Trustees on and signed on its behalf by
…………………………………….. Trustee
Page 4
**HARE HATCH VILLAGE HALL**
The notes on page 4 form part of these accounts.
Page 5
**HARE HATCH VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1 Accounting policies**
These accounts have been prepared in accordance with financial reporting Standard for Small Entities (FRSSE) and the Charities SORP.
Income and expenditure are matched to the period to which they relate.
The Village Hall site and building are held for the charitable purpose of the trust, and no value is recorded in the accounts.
Investments are shown at market value.
## **2 Connected charities**
There are no connected charities.
## **3 Trustees**
Neither the trustees nor persons connected with them received any remuneration or other benefit during the period. There were no transactions undertaken by the charity in which a trustee or connected person had a material interest (2021: Nil).
## **4 Expenditure**
The independent examiner received no examination fee or other fees (2021: Nil).
## **5 Funds**
The charity does not have any endowment or other restricted income funds. The trustees have not designated any funds.
## **6**
|**Investment assets**|**2022**|**2022**|**2021**|**2021**|
|---|---|---|---|---|
||**Units**|**£**|**Units**|**£**|
|Listed Investments:|||||
|The Equities Investments|||||
|Funds for|||||
|Charities – M&G Charifund|||||
|Market value 31.3.2021|10,302|151,69|10,3|123,16|
|||6|02|4|
|Purchase of additional units,|||||
|cost|||||
|Net gain/(loss) on revaluation||11,05||28,532|
|||5|||
Page 6
## **HARE HATCH VILLAGE HALL**
|Market value 31.3.2022
Historic cost as at 31.3.2022|10,302|£162,7
51
£113,6
30|10,30
2|£151,69
6|
|---|---|---|---|---|
|||||£113,63
0|
Page 7
**HARE HATCH VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **7 Paid employees**
The charity has no paid employees.
## **8 Other disclosure issues**
At the date of these accounts, the trustees had no significant additional expenditure commitments.
## **9 Trustee Indemnity Insurance**
Trustees maintain a charity trustees' indemnity policy for their liabilities and legal defence costs.
Page 8
**HARE HATCH VILLAGE HALL**
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
I report on the accounts for the Trust for the year ended 31 March 2022, which are set out on pages 1 to 5.
## **Respective responsibilities of Trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply for this year and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the Act), and to state whether particular matters have come to my attention.
## **Basis of Independent Examiners Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by the accounts.
## **Independent Examiners statement**
In connection with my examination, no matter has come to my attention that gives me reasonable cause to believe that, in any material respect, the requirements
- 1 to keep accounting records in accordance with section 41 of the Act; and
- 2 to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………….. W J Fone FCA
Bear Place Farm Hare Hatch Reading Berkshire RG10 9TA
Page 9
**Registered Charity Number: 238105**
## **HARE HATCH VILLAGE HALL**
**FOR THE YEAR ENDED 31 MARCH 2022**
## **TRUSTEES**
**MR TERRY CATTERMOLE MR JOHN HARRIS MRS ROSALIND KIRK MRS BARBARA LLOYD MR DAVID YOUNGER**
**HARE HATCH VILLAGE HALL**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **Legal and administrative information**
The Trust is a registered charity number 238105.
The trustees who served throughout the year were:
Mr Terry Cattermole Chairman Mr John Harris Mrs Barbara Lloyd Mr David Younger Treasurer Mrs Rosalind Kirk
The principal address of the charity is:
Hare Hatch Village Hall, Hare Hatch Wargrave, Berkshire RG10 9SL
## **Objectives and freehold property**
Hare Hatch Village Hall was conveyed to the trustees under the terms of Mabel Ann Young’s Settlement Deed of 12 March 1945, and is administered by the trustees under the terms of that Settlement Deed.
On 6[th] April 2020 the trustees vested the title of the property in the Official Custodian for Charities who henceforward holds the property on behalf of the trustees.
The site and building of the village hall are held by the trustees for the charitable purpose of the trust, and the trustees do not consider it appropriate to identify the market value of the property for the purpose of these accounts. However, the trustees confirm that they have insured the rebuilding cost of the village hall subject to annual indexation, which was constructed 77 years ago and extended in 2017.
## **General reserve**
The Trustees retain surplus income on unrestricted general reserve against the eventual requirement for long-term substantial repair or rebuilding of the property.
The market value of the unrestricted general reserve at 31 March 2022 was based upon the mid-price of M&G Charifund income units (15.7971p) at 31 March 2022.
## **Activities and achievements**
The trustees make charges for the use of the hall by the local community to defray expenses and to provide for maintenance and improvement of the property. A Montessori school uses the hall during the daytime, and a ballet class during the evenings. Both provide a substantial proportion of the income.
## **Declaration**
Approved by the Board of Trustees on and signed on its behalf by
Page 1
## **HARE HATCH VILLAGE HALL**
…………………………………..…… Trustee
Page 2
**HARE HATCH VILLAGE HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|**Incoming resources**
Hire of Hare Hatch Village Hall
Investment income:
Dividends
Bank interest
Grant provided by Wokingham Borough Council
**Total incoming resources**
**Resources expended**
Direct charitable expenditure:
Running costs:
Gas and Electricity
Rates
Water
Insurance – including trustee indemnity
Caretaking - cleaning the Hall and grounds
maintenance
Maintenance:
Pest control
Fire extinguisher servicing
Other repairs
Support costs:
Legal transfer of the Hall’s title to the Oficial
Custodian for Charities
Sundry expenses
Community Council for Berkshire
Improvement and Repair Projects:
Renew heating boiler & toilets supply system
Repaint interior and exterior throughout
Channel drainage project
Fogger disinfecting cleaner
**Total resources expended**
**Net incoming/(outgoing) resources**
Gains/(losses) on investment assets:
Unrealised – Note 6
**Net movement in funds**
Fund balance brought forward 1.4.2021
**Fund balance carried forward as at 31.3.2022**|**2022**
**£**
16,494
7,727
3
2,667
**26,891**
922
106
124
647
6,427
390
87
577
-
34
101
9,415
3,726
3,980
-
-
**17,121**
**9,770**
11,055
**20,825**
194,880
**£215,70**
**5**|**2021**
**£**
9,531
6,645
35
10,000|
|---|---|---|
|||**26,211**|
|||1,504
141
529
629
4,148
386
183
168
383
62
84|
|||8,174
218
748|
|||**9,140**|
|||**17,071**
28,532|
|||**45,603**
149,277|
|||**£194,88**
**0**|
The notes on page 4 form part of these accounts.
Page 3
**HARE HATCH VILLAGE HALL**
## **BALANCE SHEET AS AT 31 MARCH 2022**
|**Note**
**Fixed assets**
Village Hall site and
building
**1**
Listed investments
**6**
**Current assets**
Cash at bank
- deposit
account
- current
account
Cash in hand
Hall Hire paid after date
Deduct:**Current**
**liabilities**
Electricity & Gas
Hall Hire received in
advance
**Net current assets**
**Net assets**
**Funds**: Unrestricted
**5**|**£**
31,078
22,041
36
552
53,707
423
330|**2022**
**£**
-
162,751
52,954
£215,70
5
£215,70
5|**2021**
**£**
**£**
-
151,696
23,348
19,777
59
3,591
43,184
-
-
43,184
£194,88
0
£194,88
0|**2021**
**£**
**£**
-
151,696
23,348
19,777
59
3,591
43,184
-
-
43,184
£194,88
0
£194,88
0|
|---|---|---|---|---|
|||||£194,88
0|
|||||£194,88
0|
Approved by the Board of Trustees on and signed on its behalf by
…………………………………….. Trustee
Page 4
**HARE HATCH VILLAGE HALL**
The notes on page 4 form part of these accounts.
Page 5
**HARE HATCH VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1 Accounting policies**
These accounts have been prepared in accordance with financial reporting Standard for Small Entities (FRSSE) and the Charities SORP.
Income and expenditure are matched to the period to which they relate.
The Village Hall site and building are held for the charitable purpose of the trust, and no value is recorded in the accounts.
Investments are shown at market value.
## **2 Connected charities**
There are no connected charities.
## **3 Trustees**
Neither the trustees nor persons connected with them received any remuneration or other benefit during the period. There were no transactions undertaken by the charity in which a trustee or connected person had a material interest (2021: Nil).
## **4 Expenditure**
The independent examiner received no examination fee or other fees (2021: Nil).
## **5 Funds**
The charity does not have any endowment or other restricted income funds. The trustees have not designated any funds.
## **6**
|**Investment assets**|**2022**|**2022**|**2021**|**2021**|
|---|---|---|---|---|
||**Units**|**£**|**Units**|**£**|
|Listed Investments:|||||
|The Equities Investments|||||
|Funds for|||||
|Charities – M&G Charifund|||||
|Market value 31.3.2021|10,302|151,69|10,3|123,16|
|||6|02|4|
|Purchase of additional units,|||||
|cost|||||
|Net gain/(loss) on revaluation||11,05||28,532|
|||5|||
Page 6
## **HARE HATCH VILLAGE HALL**
|Market value 31.3.2022
Historic cost as at 31.3.2022|10,302|£162,7
51
£113,6
30|10,30
2|£151,69
6|
|---|---|---|---|---|
|||||£113,63
0|
Page 7
**HARE HATCH VILLAGE HALL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **7 Paid employees**
The charity has no paid employees.
## **8 Other disclosure issues**
At the date of these accounts, the trustees had no significant additional expenditure commitments.
## **9 Trustee Indemnity Insurance**
Trustees maintain a charity trustees' indemnity policy for their liabilities and legal defence costs.
Page 8
**HARE HATCH VILLAGE HALL**
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
I report on the accounts for the Trust for the year ended 31 March 2022, which are set out on pages 1 to 5.
## **Respective responsibilities of Trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply for this year and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the Act), and to state whether particular matters have come to my attention.
## **Basis of Independent Examiners Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by the accounts.
## **Independent Examiners statement**
In connection with my examination, no matter has come to my attention that gives me reasonable cause to believe that, in any material respect, the requirements
- 1 to keep accounting records in accordance with section 41 of the Act; and
- 2 to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………….. W J Fone FCA
Bear Place Farm Hare Hatch Reading Berkshire RG10 9TA
Page 9