Beckenham Theatre Trust
Trustees’ Annual Report for the year ended 30 April 2025
Trustees’ meetings continue to be held remotely by Zoom. A new website has been designed and installed to enable the work of the Trust to be carried out in giving grants to aid and promote the Arts and Theatre in South East London and Kent. W H Ireland has kept us updated with regard to the interest accrued in our investment portfolio and it was agreed that we would download funding as required for awarding grants.
To ensure we are compliant with the requirements of Companies House we reviewed, updated or rewrote our current Policies which were presented at meetings and agreed upon. We also agreed that groups which involve working with children or vulnerable adults should upload their Safeguarding Policy with their application.
We were pleased to receive 49 applications for grants covering a wide spectrum of the Arts and Theatre. Fiona Vail was instrumental in collating all the information and forwarding it to Trustees for discussion and approval. Some applications were immediately discounted because they did not meet our criteria in respect of submitting budgets and supporting documentation, location of project, charitable status and banking facility. Each Trustee then chose their ‘top ten projects’ and those with the most votes were awarded full funding as per their request. After further discussion other groups were awarded a proportion of their requested funding. Grants totalling £36,7000 were awarded to Charing Arts (£2,360); Croydon Health (£2,950); Green Candle Dance Company (£4,000); L’Arche (£4,000); Lewisham Churches (£4,440); Moving Memory Dance Company (£4,000); Primary Shakespeare Company (£2,000); Sardines Dance (£4,950); Sydenham Gardens (£4,000) and Teatro Vivo (£4,000).
We have received some very positive feedback about the accessibility of the application form being straight forward, clear and concise and our user-friendly website setting out the criteria for grant application. Groups have displayed the Trust Logo on their websites showing us as sponsors and we have received invitations to view the projects when they come on-stream.
The Trustees have been delighted with the achievements of the first active year of the Trust and to see the original ambitions for the Trust realised. The feedback from the award recipients confirmed that Trust funding has made a real difference to their ability to deliver important community projects.
REGISTERED COMPANY NUMBER: 00635539 (England and Wales) REGISTERED CHARITY NUMBER: 236434
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2025
FOR
BECKENHAM THEATRE TRUST
Spurling Cannon King Arthur's Court Maidstone Road Charing Kent TN27 0JS
BECKENHAM THEATRE TRUST
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 15 |
| Detailed Statement of Financial Activities | 16 |
BECKENHAM THEATRE TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 April 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal object of the company is to advance the theatrical arts, and advance education in the theatrical arts, by the awarding of grants to charities or other community groups, projects and organisations, working to further such purposes for the public benefit.
Significant activities
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
ACHIEVEMENTS AND PERFORMANCE
Investment performance
Beckenham Theatre Trust's investment grew during the year by 1.28% to a closing market value as at 30 April 2025 of £1,303,759.37.
Equity markets posted solid gains for the quarter buoyed by the first interest rate cuts since the pandemic in the US and UK and then later in September the Peoples Bank of China unleashed a raft of stimulus to help address their faltering economy. Earnings growth has remained solid with 79% of S&P 500 companies reporting positive earnings per share surprises
FINANCIAL REVIEW
Financial review of the position at the reporting date, 30 April 2025
The trustees consider the financial performance by the charity during the year to have been satisfactory.
Reserves policy
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the advent of adverse conditions. The committee have also examined other operational and business risks faced by the Charity and confirmed that they have systems in place to mitigate any significant risks.
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 1
BECKENHAM THEATRE TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
The management of the charity is the responsibility of the Trustee Board, who are elected under the terms of the constitution. Trustees are recruited through a formal application process and judged against the skills required for the Board to execute properly its obligations and responsibilities.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
00635539 (England and Wales)
Registered Charity number
236434
Registered office
Pond House Egerton Road Charing Heath Ashford Kent TN27 0AX
Page 2
BECKENHAM THEATRE TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2025
Trustees
M Darbon Retired Ms L Garraway Teacher Training Ms H J Z Gilmour Freelance Arts Practitioner & Trainer Miss A Hilne Participatory Performance Practitioner (resigned 29/8/2024) M J Jones Freelance Lecturer D J Savill Artistic Director (Age Exchange) Mrs F Vail Marketing Manager Mrs M Glenn (appointed 29/8/2024)
Trustees' meetings continue to be held remotely by Zoom. A new website has been designed and installed to enable the work of the Trust to be carried out in giving grants to aid and promote the Arts and Theatre in South East London and Kent. W H Ireland has kept us updated with regard to the interest accrued in our investment portfolio and it was agreed that we would download funding as required for awarding grants.
To ensure we are compliant with the requirements of Companies House we reviewed, updated or re-wrote our current Policies which were presented at meetings and agreed upon. We also agreed that groups which involve working with children or vulnerable adults should upload their Safeguarding Policy with their application.
We were pleased to receive 49 applications for grants covering a wide spectrum of the Arts and Theatre. Fiona Vail was instrumental in collating all the information and forwarding it to Trustees for discussion and approval. Some applications were immediately discounted because they did not meet our criteria in respect of submitting budgets and supporting documentation, location of project, charitable status and banking facility. Each Trustee then chose their 'top ten projects' and those with the most votes were awarded full funding as per their request. After further discussion other groups were awarded a proportion of their requested funding. Grants totalling £36,7000 were awarded to Charing Arts (£2,360); Croydon Health (£2,950); Green Candle Dance Company (£4,000); L'Arche (£4,000); Lewisham Churches (£4,440); Moving Memory Dance Company (£4,000); Primary Shakespeare Company (£2,000); Sardines Dance (£4,950); Sydenham Gardens (£4,000) and Teatro Vivo (£4,000).
We have received some very positive feedback about the accessibility of the application form being straight forward, clear and concise and our user-friendly website setting out the criteria for grant application. Groups have displayed the Trust Logo on their websites showing us as sponsors and we have received invitations to view the projects when they come on-stream.
The Trustees have been delighted with the achievements of the first active year of the Trust and to see the original ambitions for the Trust realised. The feedback from the award recipients confirmed that Trust funding has made a real difference to their ability to deliver important community projects.
Company Secretary
M Darbon
Independent Examiner
Spurling Cannon King Arthur's Court Maidstone Road Charing Kent TN27 0JS
Page 3
BECKENHAM THEATRE TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2025
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 20 October 2025 and signed on its behalf by:
M J Jones - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BECKENHAM THEATRE TRUST
Independent examiner's report to the trustees of Beckenham Theatre Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Pritchard FCCA
Spurling Cannon King Arthur's Court Maidstone Road Charing Kent TN27 0JS
20 October 2025
Page 5
BECKENHAM THEATRE TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2025
| Notes INCOME AND ENDOWMENTS FROM Investment income 2 EXPENDITURE ON Raising funds 3 Charitable activities 4 Adult and Children Theatre Groups Total Net gains on investments NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2025 Unrestricted fund £ 496 8,866 36,700 45,566 66,471 21,401 1,350,107 1,371,508 |
2024 Total funds £ 10,869 |
|---|---|---|
| 4,168 - |
||
| 4,168 | ||
| 27,288 | ||
| 33,989 1,316,118 |
||
| 1,350,107 |
The notes form part of these financial statements
Page 6
BECKENHAM THEATRE TRUST
BALANCE SHEET 30 APRIL 2025
| Notes FIXED ASSETS Investments 9 CURRENT ASSETS Cash at bank and in hand CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 11 Unrestricted funds TOTAL FUNDS |
2025 Unrestricted fund £ 1,303,759 70,149 (2,400) 67,749 1,371,508 1,371,508 1,371,508 1,371,508 |
2024 Total funds £ 1,287,288 64,819 (2,000) 62,819 1,350,107 1,350,107 1,350,107 1,350,107 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 April 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 April 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 7
BECKENHAM THEATRE TRUST
BALANCE SHEET - continued 30 APRIL 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 20 October 2025 and were signed on its behalf by:
M J Jones - Trustee
The notes form part of these financial statements
Page 8
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 9
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
| 2. | INVESTMENT INCOME | |||
|---|---|---|---|---|
| 2025 | 2024 | |||
| £ | £ | |||
| Deposit account interest | 496 | 10,869 | ||
| 3. | RAISING FUNDS | |||
| Raising donations and legacies | ||||
| 2025 | 2024 | |||
| £ | £ | |||
| Support costs | 8,866 | 4,168 | ||
| 4. | CHARITABLE ACTIVITIES COSTS | |||
| Grant | ||||
| funding of | ||||
| activities | ||||
| (see note | ||||
| 5) | ||||
| £ | ||||
| Adult and Children Theatre Groups | 36,700 | |||
| 5. | GRANTS PAYABLE | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Adult and Children Theatre Groups | 36,700 | - | ||
| 6. | SUPPORT COSTS | |||
| Governance | ||||
| Management | costs | Totals | ||
| £ | £ | £ | ||
| Raising donations and legacies | 6,066 | 2,800 | 8,866 |
continued...
Page 10
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 April 2025 nor for the year ended 30 April 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 April 2025 nor for the year ended 30 April 2024.
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Investment income EXPENDITURE ON Raising funds Net gains on investments NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 10,869 |
|---|---|
| 4,168 | |
| 27,288 | |
| 33,989 1,316,118 |
|
| 1,350,107 |
continued...
Page 11
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
9. FIXED ASSET INVESTMENTS
| MARKET VALUE At 1 May 2024 Disposals Revaluations At 30 April 2025 NET BOOK VALUE At 30 April 2025 At 30 April 2024 There were no investment assets outside the UK. Cost or valuation at 30 April 2025 is represented by: Valuation in 2024 Valuation in 2025 |
Unlisted investments £ 1,287,288 (50,000) 66,471 1,303,759 1,303,759 1,287,288 Unlisted investments £ 1,287,288 16,471 1,303,759 |
|---|---|
Investments made in the year are managed by WH Ireland,a Wealth Management and Corporate Broking company.
The investment is made up of Gilts and Bonds, mainly from the United Kingdom.
During the year the investment grew by 1.28%.
continued...
Page 12
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accrued expenses 11. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 496 TOTAL FUNDS 496 Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
At 1/5/24 £ 1,350,107 1,350,107 Resources expended £ (45,566) (45,566) At 1/5/23 £ 1,316,118 1,316,118 |
2025 £ 2,400 Net movement in funds £ 21,401 21,401 Gains and losses £ 66,471 66,471 Net movement in funds £ 33,989 33,989 |
2024 £ 2,000 At 30/4/25 £ 1,371,508 1,371,508 Movement in funds £ 21,401 21,401 At 30/4/24 £ 1,350,107 1,350,107 |
|---|---|---|---|
continued...
Page 13
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming Resources resources expended £ £ Unrestricted funds General fund 10,869 (4,168) TOTAL FUNDS 10,869 (4,168) A current year 12 months and prior year 12 months combined position is as follows: At 1/5/23 £ Unrestricted funds General fund 1,316,118 TOTAL FUNDS 1,316,118 |
Gains and losses £ 27,288 27,288 Net movement in funds £ 55,390 55,390 |
Movement in funds £ 33,989 33,989 At 30/4/25 £ 1,371,508 1,371,508 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 11,365 | (49,734) | 93,759 | 55,390 |
| TOTAL FUNDS | 11,365 | (49,734) | 93,759 | 55,390 |
continued...
Page 14
BECKENHAM THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2025
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 April 2025.
Page 15
BECKENHAM THEATRE TRUST
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2025
| FOR THE YEAR ENDED 30 | APRIL 2025 | |
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Investment income | ||
| Deposit account interest | 496 | 10,869 |
| Total incoming resources | 496 | 10,869 |
| EXPENDITURE | ||
| Charitable activities | ||
| Grants to institutions | 36,700 | - |
| Support costs | ||
| Management | ||
| Postage and stationery | - | 7 |
| Advertising | 5,636 | - |
| Professional Fees | 34 | 1,549 |
| Subscriptions | 396 | 252 |
| 6,066 | 1,808 | |
| Finance | ||
| Bank charges | - | 30 |
| Governance costs | ||
| Accountancy and legal fees | 2,800 | 2,330 |
| Total resources expended | 45,566 | 4,168 |
| Net (expenditure)/income before gains and | ||
| losses | (45,070) | 6,701 |
| Realised recognised gains and losses | ||
| Realised gains/losses listed investments | 66,471 | 27,288 |
| Net income | 21,401 | 33,989 |
This page does not form part of the statutory financial statements
Page 16
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rÈthtFplll,' pgl¢y l rflk lor.. -undw¥iwYJhtrh truslwl •n•LY• conc•in. • wJrilS krn7th10t• 4ccTuAIBl4ndthalthpthorfrtY i• WO14dto ip•i• w¢h atteunts Is•a nd PayrnMi. ohoui qo¥wrlTrJ d0cLnIt0 rEqu•wior Nol•¥hlh th•yy >yty ITh qnEurgtha', con196 ultre BE55IngWhhvI **lln APPROACH
upon krtwle47e dexpan¢• cltslm 2 Flw ¢lkhL 4 Cthlrm EMw•414taff llr• piocethJrn•. PABTNER APROVAL
Audlt Exomptlon Ellglblllty Chockll8t 812(IEI l ti Pr¢pmd.ly Updw .A,>ti )fl CONCLUSION