RUSPER VILLAGE HALL CHARITY REGISTRATION NO: 236204 ACCOUNTS 12 Months to 30Se tember 2024 INDEX Treasurerfs Annual Report Examinerfs Report Ineome and Expenditure Aceounl Notes to Income and Expenditure Accounl General Maintenance Balance Sheet Roof Appeal Account
RUSPER VILLAGE HALL CHARITY NO: 236204. TREASURER'S ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 The Accounts for the financial year ended 30 September 2024 are atiached to this Report. Income & Expenditure Account The Accounts show an operating surplus for the year ended 30 September 2024 of £8,541 12023 surplus of £12,765). The Village Hall Ithe Hall) is, as in previous years. used primarily by Rusper Primary School. which is adjacent to the Hall. as well as the Play Group. Together they provide the Hall with its main sources of income. The School has the use of the main Hall during school operating hours which provide5 flexibility to use the main Hall a5 required. The School is in the process of reviewing its requirements given it5 association with the recently established Bohunt School. The Play Group is based in the smaller Hall and kitchen area during school term times. Income from the School of £14,217 has been received up to the Summer 2024 Term. this compares to £15.¢X>6 for the school year to July 2023. Income from the Play Group of £4,650 has been received up to the Summer 2024 Term compared to £4,580 up to the 2023 Summer Term. Both Halls are available for bookings during evenings and weekend5 and are used by various interest groups shown on the Income and Expenditure Account as well one-off events such as parties and meetings etc. The former Snooker Room was vacated last year and progress is being made to refurbish the room to provide a focal point for elderly residents ir) Rusper Village and its vicinity. The roorn has now been renamed "The Hope Keith Room" in remembrance of Hope Keith who lived in the Village and who set up a Charity named "Hope Keith Villagers Trust" Kl in her name to benefit elderly folk in the locality. Significant funding totalling £138,902 has been provided by HKVt in this financial year as well as the last financial year. The funding has enabled the Hall lo be re roofed completely as well as other essential works required to upgrade the Hall including a new heating system which will be more efficient and will enable different room5 to be heated as required. The upgrading of the Hall will continue into the next financial year. The Hope Keith Room will be available for use from time to time by HKW for their meetings and will be available for hire by third parties when not in use. As shown in the Accounts, various grants have been received including Rusper Parish Council and Horsham District Council as a contribution towards the cost of the roof, in addition a number of smaller fund raising events have taken place over the years. We have also received a Grant from the Community Climate Fund from Horsham District Council which will enable us to change our lighting to LEO lights; the work to change the lighting will be undertaken after the year end of these Accounts. Our Booking Clerk ha5 been busy dealing with new enquire5 and bookings for general lettings. Ovr net income after the return of dep051ts was £3.708 compared to £3,611 for 2023. We are hopeful that bookings will increase once the Main and Smaller Ha115 have been painted and refurbished. Net income for 2024 wa5 £29.623 compared to £29.801 for the 2023 financial year. General Expenditure for 2024 was £21,062 compared to £17.076. The increase in costs can be attributed in the main to legal fees of £4.830 incurred in connection wilh the legal agreement with HKwf in respect of the funding to be provided by them. Rusper Village Hall, Charity Number 236204 ceased to operate with effeci from 30 September 2024 and a new Charity "Rusper Village Hall CIO" has been
incorporated and has commenced trading with effect from l October 2024 undef the Charity Commission Number 1206908. A CIO lor Charitable Incorporated Organisationl is a fairly recent type of incorporated business Structure beneficial io our charitable status_ The Trustees of Rusper Village Hall afe the same as those of Rusper Village Hall CIO. Ir) addition. legal fees of £4,759 has been incurred in setting up the new charity and documentation relatlll8 to drawing up a new constitution etc. The Management Committee had deferred increasing hire charges in September 2023 in view of the high costs of living. Hire charges were reviewed with effect from l March 2024 and some charges were slightly reduced to make the Hall more accessible for users. The charges will be reviewed again in the New Year. Balance Sheet Cash at Bank at 30 September 2024 amounted to E5.911 held in the Current Account. £60.100 was transferred to the new CIO Bank Account shortly prior to the yearend in anticipation of the restructure to a CIO. Both Accounts are held with CAF Bank which provides banking facilities to Charitable organisations. In addition, funds of £ 35.545 are due from HKVT in respect of refurbishment costs paid out but not received as at 30 September 2024. Total cash resources are therefore £101,556 and includes the funds transferred from the Roof Account and the investment previously held with Scottish Widows. As in previous years, a historic valuation has been applied to the Premise5 and Equipment for Balance Sheet Purposes and the same values will be used for transfer of the assets to the CIO. The Assets will likely be re valued by the CIO once all works have been completed. In Conclusion The Trustees are pleased that funding has been provided by variou5 parties over the last few year5 and in particular the substantial fundinE provided by the HKwf Charity to date 35 well as further works currently being undertaken for all residents of the Village and its vicinity including providing a designated facility for the elderly residents. We will like to thank all at the HKVT Charity for their support during the various works as well as the generous funding provided. We thank Mike Ward again this year for reviewing the Accounts. M5 R Bajjon Treasurer of Rusper Village Hall November 2024.
Mic1 J W*d Village Street Newdigate Surrey RH5 5DH
RUSPER VILLAGE HALL CHARITY REGISTRATION NO." 236204 INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2024 Year to 30.09.2024 Year tts 30.09.23 In¢(xne from Lettings INote 11 29.623 29.801 Less. General expendrture (Note 21 121.0821 117.0361 operan9 Surplus 8.541 12,765 Bank Interest Donations Reiwed 317 Surplus foi the year 8.858 12,819 Grant received froffl RUsr Parish Council re New Roof Grants received Ffom Hope Hope Keith Villagee5 Trusi Grants due from Hope Keith Village¢s Trust at 30109124 Granl received from Horsham District Councbl, 5106 re New Roof Grant received from Hovsham District Council re LED Lighting 8.000 19,796 119.106 35.545 11,205 3,503 Less. O Hunl Roofing Ltd. New Roof. refunded by Hope Keith VIHager."5 Tru Less Variou5 works refunded by Hope Keith Villagerfs Twsi Less LED Lighting Costs Less. Profe5510nal Fees re R¢)ol 1102.5761 153.0711 13.5031 142.0001 11,8001 Le55 Allocated lo Rwf Account Add Transfer Irom RoofAcUnI {19.0001 33,000 35.078 Balance Br¢xJght Fornvar 49,183 38.368 Balan( Cari*d Forward £103.328 £49,183
RUSPER VILLAGE HALL CHARITY REGISTRATION NO.. 236204 NOTES TO INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2024 Year to 30.09.24 Year to 30.09.23 NOTE 1 INCOME FROM LETTINGS Rusper Art Club Play Group Parish Council Rusper Primary School Puppy Training Snooker Club Elections - Horsham District Council Rusper Chronicle Church Art Classes Qigong Classes Pilales Classes Aikido Classes Sundry Receipt Equipment Hire Other Lettings. Nel of Refund of Deposits PaKI Coronation Day Sale 1.010 4,650 325 14.217 250 600 4.580 707 15,006 400 1.025 60 75 500 640 63 1,088 2.440 660 288 473 2.799 57 102 3.708 52 3,611 40 £29.623 £29,801 NOTE 2 GENERAL EXPENDITURE Cleaning. Incuding Windows Cleaning Materials Electricity Insurance Heating Oil Performing Rights Licence. (Refund in 2024) Water & Sewerage Gardening Toilet Requisilies General Maintenance Rates (Refund in 2023} Legal & Professional Fees. General Website Support. Emails & Events Calendar Bank Charges Refuse Colleclion Sussex Rural Community Council. Annual Sub. Training re Health & Saftey Issues Healeis and Hand Dryer Sundry Costs 2,138 1,700 30 2.215 1.460 2.809 187 340 1.140 655 5,572 1391 1.424 1.521 1.897 12011 610 1,080 648 1.500 9.589 267 80 306 144 48 60 285 144 24 406 79 £21.082 £17,036
RUSPER VILLAGE HALL CHARITY REGISTRATION NO: 236204 GENERAL MAINTENANCE YEAR ENDED 30 SEPTEMBER 2024 Replacement Stage Lights 25 4 set of Keys 48 C & M Fire Alams Ltd. 6 monthly service 108 Cooper Weston. re Extemal light 113 Complete Building Services, Repairs lo dormer window 300 M A Paine Ltd, Boiler Servi 179 A Stewart. Southern Drains Services Pyrotech Servicing, Extinguishers 155 C & M Fire Alarm5 Ltd, 6 monthly service 108 Southem Drain Services 140 Cooper Weslon. re Emergency light 144 £1.500
RUSPER WLLAGE HALL BALANCE SHEET AT 30 SEPTEMBER 2024 CHAFVTY REGISTIiATION NO." 236204 30.09.24 30.09.23 ASSETS Freehold Premises FixlUTes. Fittings & Equiw* 285.0(N) 285.( 291.(MN) 291.(XN) Cash at Bank. CAF Cutreni Accouni CAF GO Account Scollish 5.911 2B.D33 34.395 10.414 5.911 72.842 Ru5per Viwe Hall CIO SurKJry Debto Sundry Creditors 4.736 14.467) 1386.328 £3e8.578 REPRESENTED BY Tru518es' Cawial 285.INX) 285,(KX) Accumulated Re¥erMJe RoofAppeal Fund 103.328 49.183 34.395 É388.32B E368.57B 14otg.' On 1 O¢tob•r 2024 tho busin and transl•rred to RPer Vllbage Hall UO Icharity No.. 12908}
RUSPER VILLAGE HALL ROOF APPEAL FUND YEAR ENDED 30 SEPTEM8ER 2024 CHARifY REGISTRATION NO: 236204 Balance Brought Forward 01 10 2023 34.395 Monie5 Received in Year: Bank Interest 683 Monies Paid out in the Year: Transfer of Funds to Rusper Village Hall Current A/C re Renovations 135.0781 Balance Carried Forward 30.09 2024 £0