Trustees’ Annual Report for the period
From 1[st] November 2019 To 31[st] October 2020
Charity name :Parish Hall Charity
Charity registration number: 235455
Objectives and Activities
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SORP reference
Summary of the Para 1.17 Management and maintenance of
purposes of the charity Headley Village Hall and
as set out in its surrounding
governing document grounds
Summary of the main Para 1.17 and Use of the hall to provide a space
1.19
activities in relation to for activities for the people of the
those purposes for the village and surrounding.
public benefit, in Leisure and fitness classes
particular, the activities, meeting place for clubs and
projects or services society and space to hire for
identified in the social events.
accounts.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issued by the
have had regard to the Charity Commission.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
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SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
The Charity has maintained the
hall and its facilities for the use
Summary of the main of the residents of the village and
Para 1.20
achievements of the the surrounding area in providing
charity, identifying the an attractive and affordable
difference the charity’s venue for local societies and
work has made to the individuals to enjoy a variety of
circumstances of its social, educational and
beneficiaries and any community-based activities.
wider benefits to society
as a whole.
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 The charity continues to have
financial position at the sufficient income to continue
end of the period serving the community and
sufficient reserves for
maintenance of the property
Statement explaining Para 1.22 Reserves are to ensure the ability
the policy for holding of the trustees to maintain the
reserves stating why property and surrounding area
they are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 none
uncertainties about the
charity continuing as a
going concern
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s Parish Hall Trust
trusts:
Type of governing Para 1.25 Trust deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are drawn from regular
methods including users of the village hall.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
Charity name Parish Hall Charity Other name the charity Headley Village Hall Trustees uses Registered charity 235455 number Charity’s principal Headley Village Hall address Arford Road Headley Hampshire GU35 8LJ
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Neil Hardinge Chairman
John Owen Treasurer Headley Society
2
Smith
Dilys Secretary
3
Williamson
Janet Hardinge Booking Headley Theatre Club
4
Secretary
Christine Headley Horticultural
5
Leonard Society
Rosemary Headley Fete
6
Schofield Committee
Mike Withers Ludshott Photographic
7
Club
Marguerite Line Dancing
8
Withers
9 Patricia Page Ringcraft
10 Terry Eames Royal British Legion
11 Marion Davey
12
13
14
15
16
17
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18 19 20
Corporate trustees – names of the directors at the date the report was approved N/A
Director name
Name of trustees holding title to property belonging to the charity - N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Dilys Williamson Full name(s) Neil Hardinge
Position (eg Chair Secretary, Chair, etc)
Date 25[th] August 2021
THE TRUSTEES OF HEADLEY VILLAGE HALL INCOME AND expENDITiIRE ACCOUNT FOR THE YEAR ENDED 31st OCTOBER 2020 2020 2019 Income lor Rent and Hire of Hall Bank Interest 14,006.85 20,040 90 14.006.85 ZO.085.86 CXherln¢ome" Oonaiions Fete & Here's He8dley HTC for Car Park CAF lor Car Park EHDC Coronavirus payment Open Gardens lor Car Patk Olherlncomtr" Donaiion8.HTC and Raff 352.50 657 45 500 00 10,000.00 2,500 00 13.715.56 352.50 TOTAL INCOME 27,722.41 20,438.16 Exp8llS8s ofUpk88P" Wages He818 Lohl Rates & Water fteirs 8 Mainienan Postage. lephOne & slalK)nery Insurance Licences Sundry Expenses 3.985 20 2.973 21 926.75 15.287.68 2,465.60 515 64 15,237 77 800 1.88215 331.92 554.89 25,107.37 1.862.22 351.48 423 09 25.81963 TOTAL EXPENSES 25,107.37 25,819.63 SURPLUS IDEFICThI 2,615.04 -5,381.47
THE TRUSTEES OF HEIDLEY VILLAGE HALL BALANCE SHEEf AS AT 31st OCTOBER 2020 2020 2019 CuTrenl eank Account INaN¥e511 Bonus saver ¥c INakn¥esti Cara 81¢ (Narwesti Halifax Building SoGiety Oeblor5 Creditor5 14ET ASSETS 42.478 19.199 20.664 42,47B 39,86J NET ASSETS afftFgpffts8nledby.' ACCUMULATED FUND B81ance brought fotward Surplus Ioelicitl for year 39.863 2.615 42A78 45,244 -5,381 39,863 Treasurer. AlIoT..