Trustees’ Annual Report for the period
From 1[st] July 2024 to 30[th] June 2025
Charity name: Winchelsea New Hall
Charity registration number: 235174
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To stand possessed of Winchelsea Village Hall (known as Winchelsea New Hall) so as to permit it to be used, occupied and enjoyed in perpetuity as a village hall. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide premises as venue for social activities for the residents of Winchelsea and the surrounding settlements. These activities cover local clubs and societies as well as independent organisers of leisure, sport and cultural events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees continue to have due regard to the guidance published by the Charity Commission on public benefit and all activities are considered in that light. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year the following improvements have been made: Disability, health and safety The Gents WCs have been completely refurbished including thermal insulation and extract fans over the WCs. These changes, like those made in the previous year, enhance comfort, eliminate back mould on the WC walls and benefit the elderly and disabled and promote social inclusion. The improvements to acoustic insulation also help to minimise disruption by traffic during events. The stage lighting improvements has begun with new lighting bars and associated wiring. The new lighting is to follow next year which will reduce the fire risk from very hot bulbs, as well as reduce electricity consumption by 75%. Sport facilities Pickle Ball court facilities within the Hall can be set up within a few minutes and now in demand during periods the Hall is not otherwise used. Table Tennis and Badminton activities were identified in the 2016 community survey as a valuable addition to the range of activities available locally and provided by the Hall Management Committee for use in an ad hoc system of booking at short notice when the Hall is not otherwise in use. These facilities have generated regular use over the year. Impact of improvements The improvements to insulation and ventilation in the 99 year old WCs shows the benefits by matching the enhanced standards we have already achieved in the Hall with new double glazed windows and ceiling insulation. The black mould growth on the lower walls of the WC compartments were particularly troubling. This in turn will promote the long term sustainability of the hall The Sporting facilities have been used regularly. |
| Exterior | Areas |
|---|---|
| | We have renewed the drain covers and |
| frames on the north side to prevent odours | |
| and have a suitable hard wearing cover next | |
| to the car parking area. | |
| | We have renewed the roof covering to the |
| table store solving a problem of persistent | |
| damp. | |
| Website | |
| | The well designed website continues to |
| attract new hirings and provides indications | |
| to the committee of users looking at the site | |
| information | |
| | We have identified that more frequent |
| updates to the website should be made to | |
| keep it current and benefit from the years | |
| wedding's decorative set ups in the Hall | |
| which our hirers share with us. | |
| Activity Development | |
| | We continue to promote new activities for |
| community use by providing discounted rates | |
| of hire for trial bookings. | |
| | There are regular new booking enquiries |
| which enhance choice for residents. | |
| | The free monthly Film Night is a popular |
| event which is designed principally for social | |
| cohesion. The cost of the annual license to | |
| show films is successfully covered by a pay | |
| bar and donations. | |
| Documents | |
| | The standard hiring agreement has been |
| improved to make it easier for users and | |
| operatives to use, and we are preparing | |
| refreshed documents to keep the hiring | |
| agreements up to date with requirements. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees are aware of their legal duty to apply income funds to the objectives of the charity within a reasonable time of receiving them. In view of this, reserves are to be restricted as far as possible to the level necessary to cover future eventualities, which will allow for medium term planning and avoid the risk of insolvency. |
| Amount of reserves held | Para 1.22 | £8,470.00 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hall hire fees, fundraising including fairs and fetes, 100 Club, one-off events such as evening entertainments, grant applications and regular donations. Specific fundraising and grant applications are needed for development projects eg. refurbishments or new or updated equipment. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Declaration of trust dated 29 March 1926 as amended by resolution dated 28 November 2015 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to |
Para 1.25 | Elected by management committee from among their number |
appoint one or more trustees
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Policies etc. No specific arrangements for induction and training of trustees but trustees are generally required to demonstrate relevant skills and experience. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational structure. On 28 November 2015 the members in general meeting resolved that the administrative provisions of the declaration of trust dated 29 March 1926 should be amended. These amendments were accepted by the Charity Commission on 23 January 2016 subject to minor changes they deemed necessary to avoid conflict with the governing document. Following the resolution of 28 November 2015, Winchelsea New Hall Society registered charity number 258230 (whose purpose was to raise funds for the upkeep of the hall) merged with Winchelsea Village Hall. |
| Relationship with any related parties |
Para 1.51 | No relationship with related parties. |
| Other |
Reference and Administrative details
| Charity name | Winchelsea New Hall |
|---|---|
| Other name the charity uses | Winchelsea Village Hall |
| Registered charity number | 235174 |
| Charity’s principal address | Rectory Lane Winchelsea East Sussex TN36 4AA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Alison Clare Casey | Chair | ||
| Elizabeth Rosemarie Roberts | Treasurer | ||
| Paul Michael Robert Mortimer | Secretary | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Alison Clare Casey Full name(s)
Position (eg Secretary, Chair, etc)
Chair
Date
WINCHELSEA NEW HALL
INCOME AND EXPENDITURE
| WINCHELSEA NEW HALL INCOME AND EXPENDITURE |
|
|---|---|
| 2024-2025 | |
| INCOME | |
| Lettings Regular | 5,976.00 |
| Lettings Occasional | 4,800.50 |
| Lettings Weddings | 3,700.00 |
| GRANTS | |
| Icklesham Parish Council | 1,702.50 |
| Sussex Community Fund (Wind Farm) | 3,000.00 |
| Sussex Community (Rye) Fund | 750.00 |
| Rother Community Fund | 6,112.00 |
| Other (Rother Carbon reduction scheme) | 4,224.00 |
| Subscriptions from supporters | 890.00 |
| Donations | 890.20 |
| FUNDRAISING | |
| Summer Fete Lunches/Teas | 1,298.50 |
| Christmas Fair & Grand Raffle | 3,114.89 |
| Film Night | 793.85 |
| 100 Club | 2,199.59 |
| General fundraising/Other events | 2,092.04 |
| Gift Aid | |
| Bank Interest | 361.09 |
| TOTAL INCOME | 41,905.16 |
| EXPENDITURE | |
| Cleaning | 2,195.30 |
| Electricity SSE | 988.01 |
| Gas Britsh Gas Lite | 2,453.45 |
| Rates | 160.45 |
| Water | 218.20 |
| Broadband | 586.16 |
| Event costs | 1,767.34 |
| Advertising | 100.00 |
| Premises Repairs & Maintenance | 674.75 |
| Equipment Repairs & Renewals | 351.70 |
| Donations made to other charities | 567.00 |
| Insurance | 1,111.07 |
| Admin costs + postage | |
| Licences | 525.95 |
| Society Subscriptions | 0.00 |
| Car Park rent | 52.00 |
| Sub-Total | 11,751.38 |
| ASSETS & Investment Purchases | |
| Premises improvements | 27,795.34 |
| Furnishings | |
| Sub-Total | 27,795.34 |
| TOTAL EXPENDITURE | 39,546.72 |
| Net of income/expenditure | 2,358.44 |
| CURRENT BALANCES | |
| NatWest Management Account | 5,925.95 |
| Shawbrook Reserve | 8,470.34 |
| NatWest 35 Day Account | 15,086.00 |
| NET CURRENT ASSETS | 29,482.29 |
29,482.29