## **Trustees’ Annual Report for the period**
**From 1[st] July 2024 to 30[th] June 2025**
## **Charity name: Winchelsea New Hall**
## **Charity registration number: 235174**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To stand possessed of Winchelsea**
**Village Hall (known as Winchelsea New**
**Hall) so as to permit it to be used,**
**occupied and enjoyed in perpetuity as a**
**village hall.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**To provide premises as venue for social**
**activities for the residents of Winchelsea**
**and the surrounding settlements. These**
**activities cover local clubs and societies**
**as well as independent organisers of**
**leisure, sport and cultural events.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees continue to have due regard**
**to the guidance published by the Charity**
**Commission on public benefit and all**
**activities are considered in that light.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year the following improvements have
been made:
**Disability, health and safety**
The Gents WCs have been completely
refurbished including thermal insulation and
extract fans over the WCs.
These changes, like those made in the
previous year, enhance comfort, eliminate
back mould on the WC walls and benefit the
elderly and disabled and promote social
inclusion. The improvements to acoustic
insulation also help to minimise disruption by
traffic during events.
The stage lighting improvements has begun
with new lighting bars and associated wiring.
The new lighting is to follow next year which
will reduce the fire risk from very hot bulbs,
as well as reduce electricity consumption by
75%.
**Sport facilities**
Pickle Ball court facilities within the Hall can
be set up within a few minutes and now in
demand during periods the Hall is not
otherwise used.
Table Tennis and Badminton activities were
identified in the 2016 community survey as a
valuable addition to the range of activities
available locally and provided by the Hall
Management Committee for use in an ad hoc
system of booking at short notice when the
Hall is not otherwise in use. These facilities
have generated regular use over the year.
**Impact of improvements**
The improvements to insulation and
ventilation in the 99 year old WCs shows the
benefits by matching the enhanced standards
we have already achieved in the Hall with
new double glazed windows and ceiling
insulation. The black mould growth on the
lower walls of the WC compartments were
particularly troubling.
This in turn will promote the long term
sustainability of the hall
The Sporting facilities have been used
regularly.|
|**Exterior**|**Areas**|
|---|---|
||We have renewed the drain covers and|
||frames on the north side to prevent odours|
||and have a suitable hard wearing cover next|
||to the car parking area.|
||We have renewed the roof covering to the|
||table store solving a problem of persistent|
||damp.|
|**Website**||
||The well designed website continues to|
||attract new hirings and provides indications|
||to the committee of users looking at the site|
||information|
||We have identified that more frequent|
||updates to the website should be made to|
||keep it current and benefit from the years|
||wedding's decorative set ups in the Hall|
||which our hirers share with us.|
|**Activity Development**||
||We continue to promote new activities for|
||community use by providing discounted rates|
||of hire for trial bookings.|
||There are regular new booking enquiries|
||which enhance choice for residents.|
||The free monthly Film Night is a popular|
||event which is designed principally for social|
||cohesion. The cost of the annual license to|
||show films is successfully covered by a pay|
||bar and donations.|
|**Documents**||
||The standard hiring agreement has been|
||improved to make it easier for users and|
||operatives to use, and we are preparing|
||refreshed documents to keep the hiring|
||agreements up to date with requirements.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end of
the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees are aware of their legal duty**
**to apply income funds to the objectives of**
**the charity within a reasonable time of**
**receiving them. In view of this, reserves**
**are to be restricted as far as possible to**
**the level necessary to cover future**
**eventualities, which will allow for medium**
**term planning and avoid the risk of**
**insolvency.**|
|Amount of reserves held|Para 1.22|**£8,470.00**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23||
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hall hire fees, fundraising including fairs**
**and fetes, 100 Club, one-off events such as**
**evening entertainments, grant applications**
**and regular donations. Specific fundraising**
**and grant applications are needed for**
**development projects eg. refurbishments**
**or new or updated equipment.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Declaration of trust dated 29 March 1926**
**as amended by resolution**
**dated 28 November 2015**|
|How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to|Para 1.25|**Elected by management committee from**
**among their number**|
appoint one or more trustees
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Policies etc. No specific arrangements for**
**induction and training of**
**trustees but trustees are generally**
**required to demonstrate relevant**
**skills and experience.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Organisational structure. On 28**
**November 2015 the members in general**
**meeting resolved that the administrative**
**provisions of the declaration of trust**
**dated 29 March 1926 should be amended.**
**These amendments were accepted by the**
**Charity Commission on 23 January 2016**
**subject to minor changes they deemed**
**necessary to avoid conflict with the**
**governing document.**
**Following the resolution of 28 November**
**2015, Winchelsea New Hall Society**
**registered charity number 258230 (whose**
**purpose was to raise funds for the**
**upkeep of the hall) merged with**
**Winchelsea Village Hall.**|
|Relationship with any related
parties|Para 1.51|**No relationship with related parties.**|
|Other|||
## **Reference and Administrative details**
|Charity name|Winchelsea New Hall|
|---|---|
|Other name the charity uses|Winchelsea Village Hall|
|Registered charity number|235174|
|Charity’s principal address|Rectory Lane
Winchelsea
East Sussex
TN36 4AA|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|
|---|---|---|---|
||Alison Clare Casey|Chair||
||Elizabeth Rosemarie Roberts|Treasurer||
||Paul Michael Robert Mortimer|Secretary||
|||||
|||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of adviser Name**
**Name of chief executive or names of senior staff members (Optional information)**
**Exemptions from disclosure** Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Alison Clare Casey **Full name(s)**
**Position (eg Secretary, Chair, etc)**
## Chair
**Date**
**WINCHELSEA NEW HALL**
## **INCOME AND EXPENDITURE**
|**WINCHELSEA NEW HALL**
**INCOME AND EXPENDITURE**||
|---|---|
||**2024-2025**|
|**INCOME**||
|Lettings Regular|5,976.00|
|Lettings Occasional|4,800.50|
|Lettings Weddings|3,700.00|
|**GRANTS**||
|Icklesham Parish Council|1,702.50|
|Sussex Community Fund (Wind Farm)|3,000.00|
|Sussex Community (Rye) Fund|750.00|
|Rother Community Fund|6,112.00|
|Other (Rother Carbon reduction scheme)|4,224.00|
|Subscriptions from supporters|890.00|
|Donations|890.20|
|**FUNDRAISING**||
|Summer Fete Lunches/Teas|1,298.50|
|Christmas Fair & Grand Raffle|3,114.89|
|Film Night|793.85|
|100 Club|2,199.59|
|General fundraising/Other events|2,092.04|
|Gift Aid||
|Bank Interest|361.09|
|**TOTAL INCOME**|**41,905.16**|
|**EXPENDITURE**||
|Cleaning|2,195.30|
|Electricity SSE|988.01|
|Gas Britsh Gas Lite|2,453.45|
|Rates|160.45|
|Water|218.20|
|Broadband|586.16|
|Event costs|1,767.34|
|Advertising|100.00|
|Premises Repairs & Maintenance|674.75|
|Equipment Repairs & Renewals|351.70|
|Donations made to other charities|567.00|
|Insurance|1,111.07|
|Admin costs + postage||
|Licences|525.95|
|Society Subscriptions|0.00|
|Car Park rent|52.00|
|**_Sub-Total_**|11,751.38|
|**ASSETS & Investment Purchases**||
|Premises improvements|27,795.34|
|Furnishings||
|**_Sub-Total_**|27,795.34|
|**TOTAL EXPENDITURE**|**39,546.72**|
|**_Net of income/expenditure_**|2,358.44|
|**CURRENT BALANCES**||
|NatWest Management Account|5,925.95|
|Shawbrook Reserve|8,470.34|
|NatWest 35 Day Account|15,086.00|
|**NET CURRENT ASSETS**|**29,482.29**|
**29,482.29**