Wivelsfield Village Hall and Recreation Ground rfi Trustees Report and Accounts For the Year ended 31 December 2021
Trustees Annual Report for the period PeriryJ stsrt dats Period end date Day 01 Month Year 01 2021 Day Alonth 31 Year From Reference and administration details Charity name wt¥el8field Vlllage Hall aNI RKr•atk)n Ground RegistsTod charlty number (rf any Charlty'$ prfnclpal addr088 The Secretary, Springfields, Ditchling Road. Wp4elsfiekl. Haywards Heath, West Sussex Po$tcode RH17 7RF Names of the charlty tru•tees who manage the charlty (hTr• (ff •ry) Tru•ts• name DAteo •¢tsd If not for Electsd Trust•es Cameron Wallis Andrew Savidge Liz Burton Ann Savidge Peter 8urton Lesley Corbett Barbara Harty chainan Vice-chaiman Secretary Treasurer Leth'ng Secretsry From 20.04.2021 Representatlve Trustees Jane Silk Dave Callaghan Sue Blunden Rhonda Janes WNelsfield St(yJlball Club WNelsfield Little Theatre MIduSseX Parkinson's Group Wr4elsfield Films Non-voting Representatives lan DaVn Sue Morris Robert Packer Sheila Blair Sam Mann Sarah Cox Parish Council Parish Council WivelsfEld Green Crid(et Club HistOriC21 Society Wwelsfield Communty Club velsfield Green Playgroup Until 16.07.2021
charity, fivelsfield PaTish Council Names and addrossos of Banks Name Address Lloyds TSB Bank plc CCLA Investment Management Ltd Haywards Heath Branch. PO Box 11XIO, BX11LT COIF Charity Funds. Senator House. 85 Queen Victoria Street, London EC4V 4ET Lutea House, Warley Hill Business Park, The Drive, Great Warley. Brentwood. Essex. CM13 3BE Shawbrook Bank Ltd Structure, overnance and mana ement De8crlptlon of tho eh•rlty'$ trusts The governiNJ document is a Chanty Commission Scheme dated 27 September 1978, which amalgamated Iwo charities: the Wivelsfield Reading Room and Instrtute (1912) and the WNelsfield Playing Field and Recreation Ground (1956 and 1966). Some of the Charity's rules have teen subsequenty amended by agreement of the Managing Cornmittee and these amendments have been submitted to the Chatities Commission Type of governing do(nI How the charity 18 con8tiiul8d The managiTNJ trustee8 cons1 of up to 8 members elected at each annual general meeting and up to 13 representatNe members appointed before it by the local organisations listed above. All trustees retire at the end of each annual general meeting but are eligible to be re-elected or reappointed. Addltlonal govemance18suo8 (Optlonal Infomwtlon) The Trustees met eleven trn in 2021. Six times in person and five times via Zo(m. to Covid restsithns. Policies and procedures adopted for the induction and training of truste8S. The Trustees have had regular email contact during this very important but difficult year Ob"ectives and activities Summary of the obJ8cts ofthè charity set out in its governing document The object is to provide recreation and leisure facilities for the inhabitants of WNelsfield Parish
Its main activibes are to run the Village Hall, built in 1981, together wrth the Recreation Ground, its pavilion, and the 12r park. Its mission. for ts public benefiL is to maintsin and enhan the existing farilities. making them available at ts lowest cost consistent with long-temi economic viabilty chievements and performance Summary of the maln activities undertaken for th• pub14c benefit in relation to thesg objects Summary ofthe maln achievements of the charlty during the year The Management Committee's fundraising, plus financial support and advice from WNelsfield Parish Counctl has resulted in raising sufficient fijnds to comrrence rts ambrtious plans to improve the Village Hall. The work to extend and improve the hall commenced in May 2021 and was cornpted in Decsnber 2021. The hall now has disabled and child's toilets, an extended and fully refitted kitchen at the east end and a parlsh offi, parish meeting room and public toilets at the west erKI along with much need additi'onal storage rooms. The main hall has also had all asbestos removed from the walls, been replastered, the ceiling insulated and been partially redecorated. The buikling has been completety rewired and a new trEating system instslled. However. although the hall is now open to hirers. there remain several smaller projects that require funding and these w511 provide the focus for the Management Commrttee's efft>rts in 2022. Financial review Brlof •tatément of th• charlty's poll¢y on ro•orvos The policy on reseNes is to hold only sUfficnt to cover the Yar and tear and eventual restoration of the buildings. the maintenance and eventual replacement of other tdcilities. and contingencies. Further fln•ncial rovlw detalls (Opdonal Infi)mtiOn) The charity's main source of income has been from hirings of the village hall, pavilion and recreation ground. The charity also received some income from long term parking in the village hall car park and from the solar energy array. You may Ch1> lo indude additional infomiation, where relevant about". The charity's principal sources of funds. How expenditure has supported the key objectives of the charity. The main item of expenditure has been the professional and contractors fees for the Hall Improvemerrt Prqect. The day to day running costs of the village hall and pavilion have still needed to be funded during the year, fof example deaning, heating, lighting, water and insuran. Other optional information
Futhre Plans Following he completion of the main building prqed in DetEmbeT 2021, several smaller projects that We not part of ts main project need to be planned and funded to enable the hall to be efficiently managed and secure. These indude installing a CCTV system and extending the aCsS control system. Extending the roof insulation. completing the redecoration. installing a control system for the hot water and heating system. and redesigning the private extemal area. Grants will be sought with the Parish Council and fundraising will continue to enable the completion of these. Trustees rosponsibilities a8 to accounts. Chanty law requires the Tntstees to prepare financial slatements for each financial period vh)ich give a true and fair view of the stste of affairs of the Chanty's financial activrties and of its financial position at the end of the year. In preparing the financial statements, tr Tnjstees are required to select suitable accounting policies and then apply them consistently: make judgements and estimates that are reasonable and prudent,. state whether applicable accounting 8tsndards and statements of recommend1 practice have been followed, subject to any departu disclosed and explained in the financial statements, and ppare the financial statements on the going concem basis unless it is inappropriate to presume that the Charity will continue in operalion. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any lime the financial position of the charity and to enable them to ensure that the financial statements compty with applicable law. They are also responsible for safeguarding the assets of the charity and hence for takiTvJ reasonable steps for the prevents'on and detection of fraud and other irregularities. The Trustees confirm thal the financial statements Cpty with the requirements of the Charities Statement of Recomrnended Practice (2005) and the accountiNJ provisions of the Charities Act 1993 and Regulations trtreafter. Declaration The trustses approved the trustees r•port above on Slgnod on behalf of th• chartys trustms Slgnaturels) Full n*M(s) Cameron Wallis Elizabeth Burton Posttlon Chainnan Secretary 15
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to tho trusteesl memb8rn of WNelsfield Village Hall and Recreation Ground Chartty On accounts for the year ended 31 December 2021 Charity no Ilf any) 235098 Set out on pages 7and8 I report to the trustees my examination of the accounts of the above drity (Ihe Trusf) for the year erKled 3111212021 Rosponslbllltlo8 Jnd As the charity trustees of Tfust. you are responsible for the preparatlon basls of rnport of the a(tounts In accxwdance with the requirements of the Charities Act 2011 (Ihe Acr). I report In resped of my examination of Ihe Trust's accounts carried out under sectlon 145 of the 2011 Act and in carylng out my examlnation. I have followed the apIcable Dir8ckns given by the Charity Commlsslon under section 145(5Mb) of the Act. I have complèted my exarnination. l ¢>)nfirm that no material matters hav8 come to my attentM)n In connection wlth the examlnatlon vthich gives me cause to believe that In, any material rw: Indep•ndent examinerfs statement accountlrvj rec(xds **re not kept In acAxrdance wlth $8ctlon 130 of the Act or the ac#>)unts do not ac(x)rd the accountlng record3 I have no CncernS and have come across no other matters In connectlon with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. slgned: li p.(ffy Name: Rupert Aon Rolovant prof88slonal quallficatlon(s) or body (If any): Address: FCA Chartered Acc#)untant 22 Dukes Road. Uthkl Haywards Heath, West Sussex RH16 2JQ
Receipts and payments accounts CC16a F•rth• ¢jd DIR)1r2021 Section A Re¢oipt* and paymeiits Ltttr FL Al Re£¥1 1.•7T 17J74 2FJ74 Sirt+ tot•1 Totsl i&nJ 1•4 1.711 FurtW• Puntr• 4t 27A2• Gr¢Jumd Fwd 51 Lry51y•vend MT 19
Section B Stdteiiienl of assets and liabilities at thc eiid of the period Ut)restrl¢Led R•strfctod d• B1 Cuh ldI 84 s8•ts r•tsln•d forth• Detoll• B5 Ullld