Wivelsfield Village Hall and Recreation Ground
rfi
Trustees Report and Accounts
For the Year ended 31 December 2021

Trustees Annual Report for the period
PeriryJ stsrt dats
Period end date
Day
01
Month Year
01
2021
Day Alonth
31
Year
From
Reference and administration details
Charity name
wt¥el8field Vlllage Hall aNI RKr•atk)n Ground
RegistsTod charlty number (rf any
Charlty'$ prfnclpal addr088
The Secretary, Springfields, Ditchling Road.
Wp4elsfiekl. Haywards Heath, West Sussex
Po$tcode
RH17 7RF
Names of the charlty tru•tees who manage the charlty
(hTr• (ff •ry)
Tru•ts• name
DAteo •¢tsd If not for
Electsd Trust•es
Cameron Wallis
Andrew Savidge
Liz Burton
Ann Savidge
Peter 8urton
Lesley Corbett
Barbara Harty
chai￿nan
Vice-chaiman
Secretary
Treasurer
Leth'ng Secretsry
From 20.04.2021
Representatlve
Trustees
Jane Silk
Dave Callaghan
Sue Blunden
Rhonda Janes
WNelsfield St(yJlball Club
WNelsfield Little Theatre
MId￿uSseX Parkinson's Group
Wr4elsfield Films
Non-voting
Representatives
lan DaV￿n
Sue Morris
Robert Packer
Sheila Blair
Sam Mann
Sarah Cox
Parish Council
Parish Council
WivelsfEld Green Crid(et Club
HistOriC21 Society
Wwelsfield Communty Club
velsfield Green Playgroup
Until 16.07.2021

charity,
fivelsfield PaTish Council
Names and addrossos of Banks
Name
Address
Lloyds TSB Bank plc
CCLA Investment Management Ltd
Haywards Heath Branch. PO Box 11XIO, BX11LT
COIF Charity Funds. Senator House. 85 Queen Victoria
Street, London EC4V 4ET
Lutea House, Warley Hill Business Park, The Drive, Great
Warley. Brentwood. Essex. CM13 3BE
Shawbrook Bank Ltd
Structure,
overnance and mana
ement
De8crlptlon of tho eh•rlty'$ trusts
The governiNJ document is a Chanty Commission Scheme dated 27
September 1978, which amalgamated Iwo charities: the Wivelsfield
Reading Room and Instrtute (1912) and the WNelsfield Playing Field
and Recreation Ground (1956 and 1966). Some of the Charity's
rules have teen subsequenty amended by agreement of the
Managing Cornmittee and these amendments have been submitted
to the Chatities Commission
Type of governing do(￿nI
How the charity 18 con8tiiul8d
The managiTNJ trustee8 cons￿1 of up to 8 members elected at each
annual general meeting and up to 13 representatNe members
appointed before it by the local organisations listed above. All
trustees retire at the end of each annual general meeting but are
eligible to be re-elected or reappointed.
Addltlonal govemance18suo8 (Optlonal Infomwtlon)
The Trustees met eleven trn in 2021. Six times in person and five
times via Zo(m. to Covid restsithns.
Policies and procedures
adopted for the induction and
training of truste8S.
The Trustees have had regular email contact during this very
important but difficult year
Ob"ectives and activities
Summary of the obJ8cts ofthè
charity set out in its
governing document
The object is to provide recreation and leisure facilities for the
inhabitants of WNelsfield Parish

Its main activibes are to run the Village Hall, built in 1981, together
wrth the Recreation Ground, its pavilion, and the 12r park. Its
mission. for ts public benefiL is to maintsin and enhan￿ the
existing farilities. making them available at ts lowest cost
consistent with long-temi economic viabilty
chievements and performance
Summary of the maln
activities undertaken for th•
pub14c benefit in relation to
thesg objects
Summary ofthe maln
achievements of the
charlty during the year
The Management Committee's fundraising, plus financial support and
advice from WNelsfield Parish Counctl has resulted in raising sufficient
fijnds to comrrence rts ambrtious plans to improve the Village Hall. The
work to extend and improve the hall commenced in May 2021 and was
cornp￿ted in Decsnber 2021. The hall now has disabled and child's
toilets, an extended and fully refitted kitchen at the east end and a parlsh
offi￿, parish meeting room and public toilets at the west erKI along with
much need additi'onal storage rooms. The main hall has also had all
asbestos removed from the walls, been replastered, the ceiling insulated
and been partially redecorated. The buikling has been completety
rewired and a new trEating system instslled. However. although the hall
is now open to hirers. there remain several smaller projects that require
funding and these w511 provide the focus for the Management
Commrttee's efft>rts in 2022.
Financial review
Brlof •tatément of th•
charlty's poll¢y on ro•orvos
The policy on reseNes is to hold only sUffic￿nt to cover the Y￿ar
and tear and eventual restoration of the buildings. the maintenance
and eventual replacement of other tdcilities. and contingencies.
Further fln•ncial rovlw detalls (Opdonal Infi)m￿tiOn)
The charity's main source of income has been from hirings of the
village hall, pavilion and recreation ground. The charity also
received some income from long term parking in the village hall car
park and from the solar energy array.
You may Ch1>￿ lo indude
additional infomiation, where
relevant about".
The charity's principal
sources of funds.
How expenditure has
supported the key objectives
of the charity.
The main item of expenditure has been the professional and
contractors fees for the Hall Improvemerrt Prqect. The day to day
running costs of the village hall and pavilion have still needed to be
funded during the year, fof example deaning, heating, lighting,
water and insuran￿.
Other optional information

Futhre Plans
Following *he completion of the main building prqed in DetEmbeT 2021, several smaller projects
that We￿ not part of ts main project need to be planned and funded to enable the hall to be
efficiently managed and secure. These indude installing a CCTV system and extending the aC￿sS
control system. Extending the roof insulation. completing the redecoration. installing a control
system for the hot water and heating system. and redesigning the private extemal area. Grants will
be sought with the Parish Council and fundraising will continue to enable the completion of these.
Trustees rosponsibilities a8 to accounts.
Chanty law requires the Tntstees to prepare financial slatements for each financial period vh)ich
give a true and fair view of the stste of affairs of the Chanty's financial activrties and of its financial
position at the end of the year.
In preparing the financial statements, tr* Tnjstees are required to select suitable accounting policies
and then apply them consistently: make judgements and estimates that are reasonable and prudent,.
state whether applicable accounting 8tsndards and statements of recommend￿1 practice have been
followed, subject to any departu￿ disclosed and explained in the financial statements, and p￿pare
the financial statements on the going concem basis unless it is inappropriate to presume that the
Charity will continue in operalion.
The Trustees are responsible for keeping proper accounting records which disclose with
reasonable accuracy at any lime the financial position of the charity and to enable them to ensure
that the financial statements compty with applicable law. They are also responsible for
safeguarding the assets of the charity and hence for takiTvJ reasonable steps for the prevents'on and
detection of fraud and other irregularities.
The Trustees confirm thal the financial statements C￿pty with the requirements of the Charities
Statement of Recomrnended Practice (2005) and the accountiNJ provisions of the Charities Act
1993 and Regulations trtreafter.
Declaration
The trustses approved the trustees r•port above on
Slgnod on behalf of th• chartys trustms
Slgnaturels)
Full n*M(s)
Cameron Wallis
Elizabeth Burton
Posttlon
Chainnan
Secretary
15

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner s Report
Report to tho trusteesl
memb8rn of
WNelsfield Village Hall and Recreation Ground Chartty
On accounts for the year
ended
31 December 2021
Charity no
Ilf any)
235098
Set out on pages
7and8
I report to the trustees ￿ my examination of the accounts of the above
d￿rity (Ihe Trusf) for the year erKled 3111212021
Rosponslbllltlo8 Jnd As the charity trustees of Tfust. you are responsible for the preparatlon
basls of rnport of the a(tounts In accxwdance with the requirements of the Charities Act
2011 (Ihe Acr).
I report In resped of my examination of Ihe Trust's accounts carried out
under sectlon 145 of the 2011 Act and in carylng out my examlnation. I
have followed the ap￿Icable Dir8ckns given by the Charity Commlsslon
under section 145(5Mb) of the Act.
I have complèted my exarnination. l ¢>)nfirm that no material matters hav8
come to my attentM)n In connection wlth the examlnatlon vthich gives me
cause to believe that In, any material rw:
Indep•ndent
examinerfs statement
accountlrvj rec(xds **re not kept In acAxrdance wlth $8ctlon 130 of
the Act or
the ac#>)unts do not ac(x)rd the accountlng record3
I have no C￿ncernS and have come across no other matters In connectlon
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
slgned:
li p.(ffy
Name:
Rupert A￿on
Rolovant prof88slonal
quallficatlon(s) or body
(If any):
Address:
FCA
Chartered Acc#)untant
22 Dukes Road. Uthkl
Haywards Heath, West Sussex
RH16 2JQ

Receipts and payments accounts
CC16a
F•rth• ￿￿¢jd
DIR)1r2021
Section A Re¢oipt* and paymeiits
Lttt￿r
FL
Al Re£¥1
1.•7T
17J74
2FJ74
Sirt+ tot•1
Totsl
i&nJ
1•4
1.711
FurtW•
Puntr•
4t
27A2•
Gr¢Jumd
Fwd
51
Lry51y•vend
MT
19

Section B Stdteiiienl of assets and liabilities at thc eiid of the period
Ut)restrl¢Led R•strfctod
d•
B1 Cuh l￿dI
84 *s8•ts r•tsln•d forth•
Detoll•
B5 U*llld