Wivelsfield Village Hall and Recreation Ground Trustees Report and Accounts For the Year ended 31 December 2020
Trustees Annual Report for the period Peri(MJ start date Period end date Day 01 Monthyear 01 2020 To Day Month 31 12 Year 2020 From Reference and administration details Charity name KSf*1d Willage Hall and Recrealion Ground Registered charity number (rf any 35098 Charity's principal address The Secretary, Springfields. Ditchling Road. Wivelsfield, Haywards Heath, Vvest Sussex Postcode RH17 7RF Names of the charity trustees who manage the charity Trustee name Offiee Irf any) Dates acted rf not for whole period Elected Trustees Derek Stephenson Andrew Savidge Liz Burton Ann Savidge Peter Burton Sandra Truran Bart)ara Harty Cameron Wallis Representative Trustees Jane Silk Pal Allen Sue Blunden Rhonda Janes Lesley Corbett Chaimian Vice-chairman Secretary Treasurer LettirvJ Secretary Up to 15.08.2020 velsfield Stoolball Club Women's Inst"rtute Parkinson's Group Wivelsfield Films Vve1Sfie1d Little Theatre Non-voting Representatives lan Dawson lan Haffenden Robert Packer Sheila Blair | Sam Mann Sarah Cox Parish Council Parish Council vVe1$field Green Cricket Club Historical Society velsfield Communty Club Wivelsfield Green Playgroup
Names of the custodian trustees for the charity, Wtvelsfield Parish Council Names and addresses of Banks Name Address Lloyds TSB Bank plc CCLq Investment Management Ltd Haywards Heath Branch. PO Box 10CQ. BX11 LT COIF Charrty Funds, Senator House. 85 Queen Victoria Street, London EC4V 4ET Lutea House, Warfey Hill Business Park, The Drive. Great Warley, Brenhvood, Essex, CM13 3BE Shawbrook Bank Ltd Structure, overnance and mana ement Description of the chaiiws trusts The goveming document is a Charty Commission Scheme dated 27 September 1978, which amalgamated two charities" the Wivelsfield Reading Room and Instttute (1912) and the Wivelsfield Playing Field and Recreation Ground {19 and 1 ). Some of the Charity's .' rules have been subsequently amended by agreement of the Mana Committee Type of wveming dornent How the charity is constituted Trust Trustee selectitjn methojs The managing trustees consist of up to 8 members elected at each annual general meeting and up to 13 representative members appointed before it by the local organisations listed above. All trustees retire at the end of each annual general meeting but are eligible to be re-elected or reappointed. Additional govemance issues (Optional infomiation) The Trustees met four times in 2020. TWI in person and twice via Zoom, due to Covid restnctions. Policies and procedures adopted for the induction and training of trustees. The Trustees have had regular email contact during this difficuEt year Objectives and activities Summary ofthe objects ofthe charity set out in its goveming docunnt The object is to provide recreation and leisure facilities for the inhabiiants of Wvelsfield Parish
Summary of the main activities undertaken for the public benefit in relation to these objects Its main activtties are to run the Village Hall, buift in 1981, together with the Recreation Ground. its pavilion, and the car park. Its mission, for the public benefrt, is to maintain and enhance the existing facilities. making them available at the lowest cost consistent with l(g-terrn ec£>nomic viability chievements and performance Summary ofthe main achievements of the charity during the year Through good financial management during 2020 the Village Hall was able to allocate a total of £43,000 from General Reserves to the Village Hall Improvement Fund. The WdHRGC has continued to raise funds for tts ambitious improvement project. The Management Committee's fundraising, plus financial support and advi from Wivelsfield Parish Council has resulted in raising sufficient funds to comments its ambitious plans to improve the Village Hall and aims to start initial improvement w0S durin thes of 2021. Financial review Brief sLitement of the charity's policy on reserves The policy on reseNes is to hold only sufficient to cover Ihe wear and tear and eventual restoralion of the buildings, the maintenance and evenlual replacement of other facilities. and contingencies. Further financial review d&ails (Optional inforniation) The chartys main Sour of income has been from hirings of the village hall. pavilion and recreation ground. The charity also reiVed some income frorn long tern parf<ing in the village hall car park arKJ from the solar energy array. You may choose to indude additional inforniation, where relevant about: The charity's principal Sour of funds. How expenditure has supported the key objectives of the charty. During the pandemic the Treasurer has applied for and been successfvl in obtaining grants and fudough funds for the staff in order to retain their services. The main item of expenditure has been for professional fees for the Hall Improvement Project. and the day to day running costs of the village hall and pavilion, for example cleaning, heating. lighting, insuran, repairs and maintenan. Other optional information Future Plans The Trustees have considered the current state of the Hall, built in 1981, wtth regard to its futu long term financial viability. The Hall is in need of major upgrading in order that it complies with modem requirements for Health and Safety. Child Safeguarding, Disabled access and Food Safety Standards. An extension to the Hall will allow for toilets to be upgraded, the installation of toilets accessible to those with disabilities, separate toilet facilities for young children and public toilets. Plans to develo the Villa e Hall and to add a Parish OfFice have been in discussion for the ast
I few years. Environtnentally, the Hall's energy efficiency requires improvement and double glazing ', has now been installed as part of this work. In conjunction with the Pansh Council, funds for this exating project have now bn obtaned arKI building works are expected to start in Spring 2021. Trustees responsibilities as to accounts. Charity law requires the Trustees to prepare financial statements for each financial period which give a true and fair vi&v of the state of affairs of the Chariws financial activities and of its financial position at the end of the year. In preparing the financial statements, the Trustees are required to select suitable accounting policies and then apply them consistently" make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards and statements of recommended practice have b&n followed, subject to any departures disclosed and explained in the financial statements, and prepare the financial statements on the going con basis unless it is inappropriate to presume that the Charity will continue in operation. The Trust&s are resFK)nsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking aSOnable steps for the prevention and detection of fraud and other irregulartties. The Trustees confim that the financial statements comply with the requirements of the Charities Statement of Recommended Practi (2005) and the accounting provisions of the Charities Act 1993 and Regulations thereafter. Declaration The trustees approved the trustees report above on Signed on behalf of the charitvs trustees Signature(s) Full name(s) Elizabeth Burton Ann Savidge Position Secretary Treasurer Dat
,'ArO,15!10,11 Independent examinerfs report on the accounts Section A Independent Examinerf$.Report.. ...:-.. . Report the trusteesl members of WNelsfield Vfilage Hall and ReoEaion Grt)und Charity On accounts for1he year ended 31 Decsnter 20 Charity no Set out on pages I repDrt to the IeeS rm my examlrption of the accounts Of the above Responsibilities and A8 the charity trLL4ees 0ftheTI. you are re1b]e forthe preparation 2011 Cthe ACV). I rewrt tn respeL* of my examination ofthe Trusys accounts carried out under sedion 145 of Ihe 2011 AGt arKI in carrying out my examination, I have fDltcAved ttte appbcable Direcbons gÉven Iw the Chalty Commission Uer section 145(51(b} of the ACL Independent have meted my eXaMtion. I confiTh that no material matters have examinerfs staternert come to my attenti (other than that dtsdosed below ) in connection with Ihe examinalion whith gives me cause to kneve thai in. any materi respeLt accountin9 reLYJrds Ere not kept in accordance with Secti 130 of theOr I have no 0)nrns and ttsve ujme acn)ss other matters in conneth.on with the examination to whtch atieits)n shoLthJ be drawn in orderto enable a proper understanding of the accounts to be reth. . Pkase delete the in breckets rfthey do not apply. Sign¢d: Rtst Ayton Relevant professiot qualification{s) or body lif any)= FCA Address: RH16 2JQ IER October 2018
Receipts and payments accounts CC16a Section A Receipts and payments At 219 ZT&S 3Q iQ793 1.1 l711 If17 2452Z 27.42& 24522 S3,633 12 17,J87 18 7a 61B7
Stsction B St3tQineiir of ass£.Ts anc ila bil Itips at M£S. A L.