Wivelsfield Village Hall and Recreation Ground Trustees Report and Accounts For the Year ended 31 December 2020 Trustees Annual Report for the period Peri(MJ start date Period end date Day 01 Monthyear 01 2020 To Day Month 31 12 Year 2020 From Reference and administration details Charity name ￿￿￿KSf*1d Willage Hall and Recrealion Ground Registered charity number (rf any 35098 Charity's principal address The Secretary, Springfields. Ditchling Road. Wivelsfield, Haywards Heath, Vvest Sussex Postcode RH17 7RF Names of the charity trustees who manage the charity Trustee name Offiee Irf any) Dates acted rf not for whole period Elected Trustees Derek Stephenson Andrew Savidge Liz Burton Ann Savidge Peter Burton Sandra Truran Bart)ara Harty Cameron Wallis Representative Trustees Jane Silk Pal Allen Sue Blunden Rhonda Janes Lesley Corbett Chaimian Vice-chairman Secretary Treasurer LettirvJ Secretary Up to 15.08.2020 velsfield Stoolball Club Women's Inst"rtute Parkinson's Group Wivelsfield Films V￿ve1Sfie1d Little Theatre Non-voting Representatives lan Dawson lan Haffenden Robert Packer Sheila Blair | Sam Mann Sarah Cox Parish Council Parish Council v￿Ve1$field Green Cricket Club Historical Society velsfield Communty Club Wivelsfield Green Playgroup Names of the custodian trustees for the charity, Wtvelsfield Parish Council Names and addresses of Banks Name Address Lloyds TSB Bank plc CCLq Investment Management Ltd Haywards Heath Branch. PO Box 10CQ. BX11 LT COIF Charrty Funds, Senator House. 85 Queen Victoria Street, London EC4V 4ET Lutea House, Warfey Hill Business Park, The Drive. Great Warley, Brenhvood, Essex, CM13 3BE Shawbrook Bank Ltd Structure, overnance and mana ement Description of the chaiiws trusts The goveming document is a Charty Commission Scheme dated 27 September 1978, which amalgamated two charities" the Wivelsfield Reading Room and Instttute (1912) and the Wivelsfield Playing Field and Recreation Ground {19￿ and 1 ￿). Some of the Charity's .' rules have been subsequently amended by agreement of the Mana Committee Type of wveming do￿rnent How the charity is constituted Trust Trustee selectitjn methojs The managing trustees consist of up to 8 members elected at each annual general meeting and up to 13 representative members appointed before it by the local organisations listed above. All trustees retire at the end of each annual general meeting but are eligible to be re-elected or reappointed. Additional govemance issues (Optional infomiation) The Trustees met four times in 2020. TWI￿ in person and twice via Zoom, due to Covid restnctions. Policies and procedures adopted for the induction and training of trustees. The Trustees have had regular email contact during this difficuEt year Objectives and activities Summary ofthe objects ofthe charity set out in its goveming docun￿nt The object is to provide recreation and leisure facilities for the inhabiiants of Wvelsfield Parish Summary of the main activities undertaken for the public benefit in relation to these objects Its main activtties are to run the Village Hall, buift in 1981, together with the Recreation Ground. its pavilion, and the car park. Its mission, for the public benefrt, is to maintain and enhance the existing facilities. making them available at the lowest cost consistent with l(￿g-terrn ec£>nomic viability chievements and performance Summary ofthe main achievements of the charity during the year Through good financial management during 2020 the Village Hall was able to allocate a total of £43,000 from General Reserves to the Village Hall Improvement Fund. The WdHRGC has continued to raise funds for tts ambitious improvement project. The Management Committee's fundraising, plus financial support and advi￿ from Wivelsfield Parish Council has resulted in raising sufficient funds to comments its ambitious plans to improve the Village Hall and aims to start initial improvement w0￿S durin thes of 2021. Financial review Brief sLitement of the charity's policy on reserves The policy on reseNes is to hold only sufficient to cover Ihe wear and tear and eventual restoralion of the buildings, the maintenance and evenlual replacement of other facilities. and contingencies. Further financial review d&ails (Optional inforniation) The chartys main Sour￿ of income has been from hirings of the village hall. pavilion and recreation ground. The charity also re￿iVed some income frorn long tern parf