Charity Registration No. 234979
ARCHIBALD WORTHINGTON COMMUNITY HALL TRUSTEES' REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
ARCHIBALD WORTHINGTON COMMUNITY HALL
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees R Yates R Ridgeway P Gollins Secretary V Jones/J Glover Charity number 234979 Principal address The Archibald Worthington Castle Hill Whitchuch Shropshire SY131QB Independent examiner Hall Livesey Brown HLB House 68 High Street Tarporley Cheshire CW6 0AT Bankers National Westminster Bank PLC 42 Cheshire Street Market Drayton Shropshire TF9 1PG
ARCHIBALD WORTHINGTON COMMUNITY HALL
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the accounts | 6 - 9 |
ARCHIBALD WORTHINGTON COMMUNITY HALL
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 20 0 5 .
Structure, governance and management
The charity was established by a charitable trust deed in February 1865 .
The trustees who served during the year were:
R Yates R Ridgeway P Gollins
New trustees are recruited from the existing membership of the charity. Appointment of new trustees is by the present trustees, no outside party has authority to appoint new trustees. New trustees are advised when joining the committee of their responsibilities to the charity and of their legal responsibilities as trustees.
The charity is governed by the committee through which all the business of the charity is carried out. Within the committee, a chairman, treasurer and secretary are appointed. In addition the committee may delegate powers to specific sub committees. All actions of the sub committees will be reported and confirmed by the committee.
There are no related party transactions during the financial year.
The trustees have conducted their own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
Objectives and activities
The charity was established to provide and maintain premises for use by inhabitants of the area without distinction of political, religious or other opinions, for meetings, lectures, classes and other forms of recreation and leisure time occupation with the object of improving conditions of life for the inhabitants. The trustees of the charity provide a substantial voluntary role in the running of the charity.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The trustees have paid due regard to the Charity Commission 's public benefit guidance when carrying out activities to which it is relevant .
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ARCHIBALD WORTHINGTON COMMUNITY HALL
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Achievements and performance
The committee reports that the gross income of the charity decreased to £27,142 from £40,257 in 2019/20, this due to no rental receipts being received from Archibald Worthington Social Club Limited due to the Coronavirus pandemic, although the income fall was offset by the receipt of government grants.
Overheads amounted to £23,644, compared to £39,476, and the committee reports a net surplus of income over expenditure of £3,498 (2019/20 - £781 surplus) for the year.
The Balance Sheet shows an increase in net assets from £333,347 in 2019/20 to £336,845 in 2020/21.
The committee considers that the income generated is sufficient to maintain the object of the charity in the short term, but that improved income is needed in future periods.
Economic conditions remain difficult and increases in income are not expected over the coming twelve months.
Reserves policy
The charity maintains cash balances sufficient to meet its commitment to maintain the property it occupies and to meet its charitable objectives. The trustees report that the reserves held at 31 March 2021 will meet such objectives for the foreseeable future, taking into account its obligations under "Plans for Future Periods" below.
Investment policy
There are no restrictions on the charity's power to invest. The charity's liquid funds are invested in risk free bank accounts. The greater part of the charity's funds are invested in the freehold property and improvements thereto, from which the charity operates.
Plans for the future
There are no immediate plans for future expenditure and it is proposed to ward sponsorship in the future as we have done previously. The current and future periods have and will continue to be affected by the on going effect of the Covid-19 pandemic.
On behalf of the board of trustees
..............................
R Ridgeway Trustee Dated: .........................
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ARCHIBALD WORTHINGTON COMMUNITY HALL
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF ARCHIBALD WORTHINGTON COMMUNITY HALL
I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 4 to 9.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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(i) examine the accounts under section 145 of the 2011 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2011 Act; and
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(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Toby Gibson FCCA Hall Livesey Brown HLB House 68 High Street Tarporley Cheshire CW6 0AT
Dated: .........................
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ARCHIBALD WORTHINGTON COMMUNITY HALL
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| Notes Incoming resources from generated funds Activities for generating funds 2 Investment income 3 Other incoming resources 4 Total incoming resources Resources expended 5 Charitable activities Charity operations Costs of generating funds Total charitable expenditure Governance costs Total resources expended Net income for the year/ Net movement in funds Fund balances at 1 April 2020 Fund balances at 31 March 2021 |
2021 £ 711 7,125 7,836 19,306 27,142 10,195 7,810 18,005 5,639 23,644 3,498 333,347 336,845 |
2020 £ 12,120 15,382 |
|---|---|---|
| 27,502 12,755 |
||
| 40,257 | ||
| 19,090 13,043 |
||
| 32,133 | ||
| 7,343 | ||
| 39,476 | ||
| 781 332,566 |
||
| 333,347 |
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ARCHIBALD WORTHINGTON COMMUNITY HALL
BALANCE SHEET
AS AT 31 MARCH 2021
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Income funds Unrestricted funds |
2021 £ 168,760 9,946 178,706 (1,997) |
£ 160,136 176,709 336,845 336,845 336,845 |
2020 £ 166,139 12,213 178,352 (6,899) |
£ 161,894 171,453 333,347 333,347 333,347 |
|---|---|---|---|---|
The accounts were approved by the Trustees on .........................
.............................. R Ridgeway Trustee
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ARCHIBALD WORTHINGTON COMMUNITY HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
1.2 Tangible fixed assets and depreciation
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold land and building Nil Equipment 10% Reducing balance Fixtures & fittings 10% Reducing balance
2 Activities for generating funds
| Subscriptions Catering receipts Bowling green fees Snooker clocks |
2021 £ 636 - - 75 711 |
2020 £ 2,892 4,217 2,035 2,976 12,120 |
|---|---|---|
| 3 | Investment income | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Rental income | 7,125 | 15,382 |
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ARCHIBALD WORTHINGTON COMMUNITY HALL
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
4 Other incoming resources
| Government grants receivable Sundry income |
2021 £ 12,051 7,255 19,306 |
2020 £ - 12,755 12,755 |
|---|---|---|
5 Total resources expended
| Depreciation £ Charitable activities Charity operations Activities undertaken directly 2,007 Costs of generating funds Activities undertaken directly - 2,007 Governance costs - 2,007 |
Other costs £ 8,188 7,810 15,998 5,639 21,637 |
Total 2021 £ 10,195 7,810 18,005 5,639 23,644 |
Total 2020 £ 19,090 13,043 32,133 7,343 39,476 |
|---|---|---|---|
Governance costs includes payments to the independent examiner of £ 1,285 ( 2020 - £1,600) for examination fees.
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ARCHIBALD WORTHINGTON COMMUNITY HALL
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
6 Activities undertaken directly
| Other costs relating to Charity operations comprise: Rates and water Insurance Light and heat Bank charges Other costs relating to Costs of generating funds comprise: Repairs and maintenance Postage and stationery Telephone Upkeep of bowling green Upkeep of snooker tables League fees Sundry Subscriptions Governance costs Other governance costs comprise: Honorarium Licences Independent examiner's fee |
2021 £ 1,939 2,057 4,107 85 8,188 2,336 131 883 2,134 446 53 1,052 775 7,810 2021 £ 4,354 - 1,285 5,639 |
2020 £ 2,943 2,095 11,744 189 16,971 2,927 414 1,014 2,613 1,509 1,071 1,173 2,322 13,043 2020 £ 3,637 2,106 1,600 7,343 |
|---|---|---|
7 Governance costs
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year . Also, no trustees were reimbursed for travelling expenses incurred during the year.
An honorarium of £4,354 (2020 - £3,637) was made in the year, split between the treasurer, the secretary and the bowling secretary.
9 Employees
There were no employees during the year.
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ARCHIBALD WORTHINGTON COMMUNITY HALL
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
10 Tangible fixed assets
| Land and buildings Greens & sheds Equipment Fixtures & fittings £ £ £ £ Cost At 1 April 2020 143,002 2,681 49,439 90,139 Additions - - - 250 At 31 March 2021 143,002 2,681 49,439 90,389 Depreciation At 1 April 2020 - 2,576 43,428 77,363 Charge for the year - 11 601 1,396 At 31 March 2021 - 2,587 44,029 78,759 Net book value At 31 March 2021 143,002 94 5,410 11,630 At 31 March 2020 143,002 104 6,011 12,777 |
Total £ 285,261 250 285,511 123,367 2,008 125,375 160,136 161,894 |
|---|---|
Included in tangible fixed assets are freehold land and building that are not depreciated (improvements to date £142,952 (2020 - £142,952), land at cost £50 (2020 - £50)).
| 11 Debtors Other debtors 12 Creditors: amounts falling due within one year Taxes and social security costs Other creditors Accruals |
2021 £ 168,760 2021 £ - 369 1,628 1,997 |
2020 £ 166,139 2020 £ 1,488 2,595 2,816 6,899 |
|---|---|---|
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