**Charity Registration No. 234979**
# **ARCHIBALD WORTHINGTON COMMUNITY HALL TRUSTEES' REPORT AND UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** R Yates R Ridgeway P Gollins **Secretary** V Jones/J Glover **Charity number** 234979 **Principal address** The Archibald Worthington Castle Hill Whitchuch Shropshire SY131QB **Independent examiner** Hall Livesey Brown HLB House 68 High Street Tarporley Cheshire CW6 0AT **Bankers** National Westminster Bank PLC 42 Cheshire Street Market Drayton Shropshire TF9 1PG
## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the accounts|6 - 9|
## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **TRUSTEES' REPORT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 20 0 5 .
## **Structure, governance and management**
The charity was established by a charitable trust deed in February 1865 .
The trustees who served during the year were:
R Yates R Ridgeway P Gollins
New trustees are recruited from the existing membership of the charity. Appointment of new trustees is by the present trustees, no outside party has authority to appoint new trustees. New trustees are advised when joining the committee of their responsibilities to the charity and of their legal responsibilities as trustees.
The charity is governed by the committee through which all the business of the charity is carried out. Within the committee, a chairman, treasurer and secretary are appointed. In addition the committee may delegate powers to specific sub committees. All actions of the sub committees will be reported and confirmed by the committee.
There are no related party transactions during the financial year.
The trustees have conducted their own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
## **Objectives and activities**
The charity was established to provide and maintain premises for use by inhabitants of the area without distinction of political, religious or other opinions, for meetings, lectures, classes and other forms of recreation and leisure time occupation with the object of improving conditions of life for the inhabitants. The trustees of the charity provide a substantial voluntary role in the running of the charity.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The trustees have paid due regard to the Charity Commission 's public benefit guidance when carrying out activities to which it is relevant .
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Achievements and performance**
The committee reports that the gross income of the charity decreased to £27,142 from £40,257 in 2019/20, this due to no rental receipts being received from Archibald Worthington Social Club Limited due to the Coronavirus pandemic, although the income fall was offset by the receipt of government grants.
Overheads amounted to £23,644, compared to £39,476, and the committee reports a net surplus of income over expenditure of £3,498 (2019/20 - £781 surplus) for the year.
The Balance Sheet shows an increase in net assets from £333,347 in 2019/20 to £336,845 in 2020/21.
The committee considers that the income generated is sufficient to maintain the object of the charity in the short term, but that improved income is needed in future periods.
Economic conditions remain difficult and increases in income are not expected over the coming twelve months.
## **Reserves policy**
The charity maintains cash balances sufficient to meet its commitment to maintain the property it occupies and to meet its charitable objectives. The trustees report that the reserves held at 31 March 2021 will meet such objectives for the foreseeable future, taking into account its obligations under "Plans for Future Periods" below.
## **Investment policy**
There are no restrictions on the charity's power to invest. The charity's liquid funds are invested in risk free bank accounts. The greater part of the charity's funds are invested in the freehold property and improvements thereto, from which the charity operates.
## **Plans for the future**
There are no immediate plans for future expenditure and it is proposed to ward sponsorship in the future as we have done previously. The current and future periods have and will continue to be affected by the on going effect of the Covid-19 pandemic.
On behalf of the board of trustees
..............................
**R Ridgeway** Trustee Dated: .........................
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF ARCHIBALD WORTHINGTON COMMUNITY HALL**
I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 4 to 9.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 130 of the 2011 Act; and
- (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Toby Gibson FCCA Hall Livesey Brown HLB House 68 High Street Tarporley Cheshire CW6 0AT
Dated: .........................
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**Notes**
**Incoming resources from generated funds**
Activities for generating funds
**2**
Investment income
**3**
Other incoming resources
**4**
**Total incoming resources**
**Resources expended**
**5**
**Charitable activities**
Charity operations
Costs of generating funds
**Total charitable expenditure**
Governance costs
**Total resources expended**
**Net income for the year/**
**Net movement in funds**
Fund balances at 1 April 2020
**Fund balances at 31 March 2021**|**2021**
**£**
**711**
**7,125**
**7,836**
**19,306**
**27,142**
**10,195**
**7,810**
**18,005**
**5,639**
**23,644**
**3,498**
**333,347**
**336,845**|2020
£
12,120
15,382|
|---|---|---|
|||27,502
12,755|
|||40,257|
|||19,090
13,043|
|||32,133|
|||7,343|
|||39,476|
|||781
332,566|
|||333,347|
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2021**_
|**Notes**
**Fixed assets**
Tangible assets
**10**
**Current assets**
Debtors
**11**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**12**
**Net current assets**
**Total assets less current liabilities**
**Income funds**
Unrestricted funds|**2021**
**£**
**168,760**
**9,946**
**178,706**
**(1,997)**|**£**
**160,136**
**176,709**
**336,845**
**336,845**
**336,845**|2020
£
166,139
12,213
178,352
(6,899)|£
161,894
171,453
333,347
333,347
333,347|
|---|---|---|---|---|
The accounts were approved by the Trustees on .........................
.............................. R Ridgeway **Trustee**
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **1.1 Basis of preparation**
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
## **1.2 Tangible fixed assets and depreciation**
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold land and building Nil Equipment 10% Reducing balance Fixtures & fittings 10% Reducing balance
## **2 Activities for generating funds**
|Subscriptions
Catering receipts
Bowling green fees
Snooker clocks|**2021**
**£**
**636**
**-**
**-**
**75**
**711**|2020
£
2,892
4,217
2,035
2,976
12,120|
|---|---|---|
|**3**|**Investment income**|||
|---|---|---|---|
|||**2021**|2020|
|||**£**|£|
||Rental income|**7,125**|15,382|
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **4 Other incoming resources**
|Government grants receivable
Sundry income|**2021**
**£**
**12,051**
**7,255**
**19,306**|2020
£
-
12,755
12,755|
|---|---|---|
**5 Total resources expended**
|**Depreciation**
**£**
**Charitable activities**
Charity operations
Activities undertaken directly
2,007
Costs of generating funds
Activities undertaken directly
-
**2,007**
**Governance costs**
**-**
**2,007**|**Other**
**costs**
**£**
8,188
7,810
**15,998**
**5,639**
**21,637**|**Total**
**2021**
**£**
10,195
7,810
**18,005**
**5,639**
**23,644**|Total
2020
£
19,090
13,043
32,133
7,343
39,476|
|---|---|---|---|
Governance costs includes payments to the independent examiner of £ 1,285 ( 2020 - £1,600) for examination fees.
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **6 Activities undertaken directly**
|Other costs relating to Charity operations comprise:
Rates and water
Insurance
Light and heat
Bank charges
Other costs relating to Costs of generating funds comprise:
Repairs and maintenance
Postage and stationery
Telephone
Upkeep of bowling green
Upkeep of snooker tables
League fees
Sundry
Subscriptions
**Governance costs**
Other governance costs comprise:
Honorarium
Licences
Independent examiner's fee|**2021**
**£**
1,939
2,057
4,107
85
**8,188**
2,336
131
883
2,134
446
53
1,052
775
**7,810**
**2021**
**£**
4,354
-
1,285
**5,639**|2020
£
2,943
2,095
11,744
189
16,971
2,927
414
1,014
2,613
1,509
1,071
1,173
2,322
13,043
2020
£
3,637
2,106
1,600
7,343|
|---|---|---|
## **7 Governance costs**
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration during the year . Also, no trustees were reimbursed for travelling expenses incurred during the year.
An honorarium of £4,354 (2020 - £3,637) was made in the year, split between the treasurer, the secretary and the bowling secretary.
## **9 Employees**
There were no employees during the year.
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## **ARCHIBALD WORTHINGTON COMMUNITY HALL**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **10 Tangible fixed assets**
|**Land and**
**buildings**
**Greens &**
**sheds**
**Equipment Fixtures &**
**fittings**
**£**
**£**
**£**
**£**
**Cost**
At 1 April 2020
143,002
2,681
49,439
90,139
Additions
-
-
-
250
**At 31 March 2021**
**143,002**
**2,681**
**49,439**
**90,389**
**Depreciation**
At 1 April 2020
-
2,576
43,428
77,363
Charge for the year
-
11
601
1,396
**At 31 March 2021**
**-**
**2,587**
**44,029**
**78,759**
**Net book value**
**At 31 March 2021**
**143,002**
**94**
**5,410**
**11,630**
At 31 March 2020
143,002
104
6,011
12,777|**Total**
**£**
285,261
250
**285,511**
123,367
2,008
**125,375**
**160,136**
161,894|
|---|---|
Included in tangible fixed assets are freehold land and building that are not depreciated (improvements to date £142,952 (2020 - £142,952), land at cost £50 (2020 - £50)).
|**11**
**Debtors**
Other debtors
**12**
**Creditors: amounts falling due within one year**
Taxes and social security costs
Other creditors
Accruals|**2021**
**£**
**168,760**
**2021**
**£**
**-**
**369**
**1,628**
**1,997**|2020
£
166,139
2020
£
1,488
2,595
2,816
6,899|
|---|---|---|
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