2024-12-31-accounts - The Arthur Thomson Charitable Trust

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REPORT FROM THE SIR ARTHUR THOMSON CHAIUTABLE TRUST Fin8nciaR Year . January 2024- December 2024 Referenee and AdmAnistrative Details Charit Name The Sir Arthur Thomson Charitable Trust b) Charit R¢ istration Number 233005 Address The Chainnan's Office Professor I W Booth c/0 Mrs Wendy Trevis-smith Trust Executive Officer Sir Arthur Thomson Charitable Trust College of Medicine & Health University of Bim]ingham Edgbaston Binningham B15 2TT d) Trustee5 Chairman: Professor I W Booth Bsc, MBBS. MSC. MD. FRCP, FRCPCH, DRCOG. DCH Mr D R Holmes; MA (Hons) DCL Ms Katie Warrington.. BSo¢Sc' ACA Mr A J Kendall, MA Oxon Professor Michael Sheppard.. MBChB (Hons),. PhD ProfessoT Peter Hutton.. Bsc (Honj).. MBChB; PhD' Fellowship of the Royal College of Anaesthetists (FRCA) Professor Tim Barret MBBS, MRCP, PhD Professor Cathryn P Thomas; MBChB 1994, MRCGP 1989, FRCGP 1995 Inde endent Examiner Ms Sally Chance. Pag¢ l of3

Bankers Lloyds Bank, Harborne Branch. 125 High Street, Harbome, Bimiingharn B17 9NP Structure Governance and Mana ement The Sir Arthur Thomson Charitable Trust was established by the late Sir Arthur Thomson, Dean of the Faculty of Medicine at the University of Binningham by a Trust Deed dated I l October 1963 and is administered by Trustees who have the power lo appoint their successors. Meetings of the Trustees are held not less than twice a year. the Chainnan having delegated authority lo deal with grant applications between meetings if need arises. Day to day administration is dealt with by Mrs W¢ndy Trevis-srnith, Tnjsl Executive Ofyicer in consultation with the Chainnan. It has been agreed that training be made available to any Trustee requiring tt. but traditionally their number has been drawn from Medical and Dental staff and forn]er officers or honorary officers of the University (along with those from the professional s¢rvices sector) who between them have the skills. knowledge and experience needed foi the role. Ob"ectives The Charity's principal aim is to improve the experience of the University's medical and dental students in whal is now the College of Medicine and Health. It provides prizes for the better students and scholarships to assist those able to take additional courses and those willing and able to undertake projects often in developing countries. In addition, it supports some of the increasing number of students who carry out research and obtain results good enough io be selected for presentation at inlernational meetings. The Trust offers financial help to cover the cost of registralion. transport and accommodation. The Trust also helps high achievers who are selected to perfomi at national or international events relating, for example, to sport and music. Financial Review The Charity's nds, other than bank deposits, are invested in Sarasin and Partners UK. There is also available to the Trnstees, and invested in the University's Managed Investment Funds, the income from a bequest made by Sir Arthur under the tem)s of his Will which is administered by the Univ¢rsity. The Trust's income is applied each year by way of grants to meet the calls made upon it. Any surplus 15 held in reserve to meet fuiure needs as the Cullege of Medicine and Health increases in size. The capital value of the Trust's investments increased by £253,785 and a sum of £58,803 income was received, representing a Combined return of 11.9 % during the year ended 31 December 2024. Page2 of 3

V8lue of Investments and Cash De osits The value of the investments and cash deposits held by the Sir Arthur Thomson Charitable Trust was at the year-end a5 follows: 2023 2024 Sarasin and Partners UK Investment.. 1.948,377 2,202,162 Bank Tern) Deposits 152,480 79,486 Bank Current Account 73.113 96,457 Public Benefit The Trustees have had regard to the guidance of the Chariiy Commission as to public benefit in making their grants. Professor I W Booth Chairman Sir Arthur Thomson Charitable Tru$t File reference.. WATSIAT TTU5VCharity commison Report January 2024DeCber 2024 October 2025 Page3 of 3

SIR ARTHUR THOMSON CHARITABLE TRUST STATEMENT of Policy together with Regulations for the best governance of the Trust adopted by a resolution of the Trustees passed at their Special Meeting held on 13th October 2023 I CERTIFY this to be a true copy of the Statement (with its appendices) considered and adopted at a Special Meeting of the Trustees held on 13th October 2023 Professor IW Booth CHAIRMAN

PRELIMINARY On the 11th October 1963 Sir Arthur Peregrine Thomson, Dean of the Faculty and School of Medicine of the University of Birmingham from 1951 to 1959 executed a Deed of Declaration of Trust dated [25th October 1963] {"the Trust Deed") under the tenns of which he established a Trust Fund as defined in the Trust Deed I'the Trust Fund") of cash and investments the first Trustees being himself and his Solicitor, Sir Evan Ag. Norton. The Trust was to be known as 'The Arthur Thomson Charitable Trust,. (The Sir was added at a later date.) A copy of the original Trust Deed is contained in Appendix V. The Trustees (as defined in the Trust Deed) were to apply the income of the Trust Fund (also as defined in the Trust Deed) and such part of the capital of the Trust Fund as they should from time to time think fit "to or for such charitable institutions and charitable purposes and in such shares and proportions" as Sir Arthur might from time to time appoint and after his death as they should in their absolute discretion determine1 The Trustees were given full unrestricted powers of investment. On 3rd December 1971 Sir Arthur made what was to be his last Will under which he bequeathed the residue of his Estate ('tthe Bequest") to the University to be applied by it for such purposes in connection with the Medical School of the University as it should in its absolute discretion detemine. "Medical School" is not defined in any of the documentation. On 30th January 1977 Sir Arthur in the course of exercising a power given to him by the Trust Deed to appoint new and additional Trustees of the Trust took the opportunity of this supplemental deed to afford the Trustees guidance by an expression of his own charitable interests "in the hope that. they will continue my support thereof without detriment to the discretion given them" He referred to the above bequest contained in his Will and placed upon record.. "my inclination that the Arthur Thomson Charitable Trust shall (so far as permissible in law but so that no Trustee at any time thereafter shall be legally responsible personally for respecting this expression of my inclination) be devoted to the same charitsble object. The said Trustees (who may in due I Whilst the Trust Deed affords the Tnjslees the ability to apply the capital of the Trust Fund. the Trustees look lo keep lo a sel of annual commitments which can be funded out of the income generated and thereby maintain the capital.

time elect to fomi the Trust into a registered charitable trust company) shall have the widest powers of interpreting what amounts to a proper application of trust income including the continuation of Bursaries and the Thirty Year Graduation Dinner as part of their discretion it being my belief that even a charitable fund should always be identified with people whose encouragement over periods of hard study must be a real consideration". Sir Arthur died on 15th July 1977. Since then, the Trust has been administered by a body of Trustees appointed under the powers contained in Section 36 Trustee Act 1925 (the 'Trustees'). The Trustees for the time being which now numbers [eleven] and now includes individuals in the employment of the University as well as a number of independent professionals which was hitherto not the case. In accordance with Sir Arthur's wishes the University of Bimingham has agreed that the application of the income of the Bequest should be delegated to the Trustees of his Trust but whilst the terms of the latter are not so confined in any way, the terms of the Bequest requires that it be applied for such purposes in connection with the Medical School of the University as it in its absolute discretion determines. In order to enhan the scale of financial provision available, the Trust interacts with other charities that have aims concordant with those of the Trust. At the time the Trust was established, there was a physical building within the University of Birmingham called "The Medical School" on Vincent Drive (and Dental School building on the site of the Dental Hospital). The academic organisational structure was "The Faculty of Medicine & Dentistry. headed by the Dean. whose staff were responsible for the education (and to a degree the welfare) of approximately 100 (x5), (laler 150 x 5} medical, and 60 (x 5) dental students. There were main degree courses (MBChB and BDS). In addition, a handful of these medical and dental students spent an extra year studying an aspect of science in some depth for an "intercalated Bsc,. It was these students and those premises that the Trust was originally intended to benefit. The approach to rewarding students was unashamedly elitist. The approach to improving premises was 'icing on the cake, andlor "promoting a handsome environment., The Faculty of Medicine and Dentistry has now been incorporated into the College of Medicine & Health. The office of Dean is incorporated into Binningham Medical School, School of Medical Sciences.

The undergraduate science programme (Bmedsc) was established in 1992 and has recently amended its title to Bsc (Biomedical Science) with a significant increase in intake and has received support from the Trust in the areas of vacation research projects and prizes for high achievement inter alia. Although over the years the capital value and income of the Trust Fund have increased these have not matched the much greater graduate numbers and extension of courses giving rise to the need for the Trustees to review the policies needed to be followed in order to ensure the best application of the available resources within the guidan given by Sir Arthur and adapted to present day circumstances. The Trustees have a set of agreed Annual Commitments (a copy of which is included as Appendix Vl which is reviewed annually by the Trustees to ensure agreed commitments can be maintained in line with the income generated and adapted to ensure appropriate application. Moreover, the law relating to charities and their administration has been refined resulting in the desirability for the Trustees to develop a more regulatory framework for the govemance of the Trust than can be found in the Trust Deed. ACCORDINGLY, THE TRUSTEES IN EXERCISE OF THE POWERS AND DISCRETIONS AFFORDED TO THEM UNDER THE TERMS OF THAT DEED: ADOPT the Regulations contained in Appendix l. and SET OUT in Appendix11 the Policy and Strategy they propose to follow for the future in the application of the Trust Fund and (so far as applicable) the income derived from the Bequest until such time as circumStanS require their modification.

APPENDIX I Regulations for the administration of the Sir Arthur Thomson Charitsble Trust. Appointment of Trustees and Amicus Curiae and Amica Curiae There must be at least three trustees and every trustee must be appointed by a resolution of the Trustees passed at a Special Meeting called under clause 8. In selecting individuals for appointment as trustees, the Trustees will have regard to the skills, knowledge and experience needed for the effective administration of the Sir Arthur Thomson Charitable Trust (which is registered as a Charity No.23305} (the 'Charity'). (iii) The Trustees must keep a record of the name and address and the dates of appointment, re-appointment and retirement of each trustee. (iv) The Trustees must make available to each new trustee, on his or her first appointment". a) A copy of the statement of which these Regulations form part and any amendments made to it. b) A copy of the Charity's latest Report and Statement of Accounts c) A copy of the Trust Deed. and d) A copy of the Annual Commitments. See Appendix111 for the Appointment of an Independent Trustee and the Appointment of the Amicus Curiae and Amica Curiae {v) 1. Eligibility for Trusteeship No one shall be appointed as a Trustee.. (a) If he or she is under the age of 18 years. (b) If he or she would at once be disqualified from office under the provisions of clause 3 below or No one shall be entitled to act as a Trustee whether on appointment or on any re-appointment as Trustee until they have expressly acknowledged, in writing in whatever form the Trustees decide, their acceptance of the office of Trustee of the Charity. 2. Terniination of Trusteeship A Trustee shall cease to hold office if he or she- Is disqualified from acting as a Trustee by virtue of Section 72 of the Charities Act 1993 or any statutory re-enactment or modification of that provision. Becomes incapable by reason of mental disorder, illness or injury of managing his or her own affairs. (iii) Is absent without the permission of the Trustees from all their meetings held within a period of a year and the Trustees resolve that his or her office be vacated. 2 Amicus CuriaelAmica Curiae are not Trustees bul are appointed lo worklsupport the Trustees through them having a defined interest and being able to guidelsupport the Trustees and the ongoing work of the Trust.

Rotation of trustees Trustees shall (subject as below) be appointed for terms of five years but shall be eligible for re-appointment at the conclusion of a term. The Trustees shall at the first annual meeting after the adoption of these Regulations agree a basis for rotation which provides that at the following annual meeting a fifth of their number (or the nearest thereto) retire (but may offer themselves for re-election for a temi of five years) and so on each year thereafter. {iii) A new trustee appointed to fill a vacancy shall on first appointment serve for a temi equal in length to that of the trustee whose place they have taken (if less than five years). (iv) See Appendix111 for rotation schedule.
Vacancles If a vacancy occurs the Trustees must note the fact in the minutes of their next meeting. If there are fewer than three trustees. none of the powers or discretions shall be exercisable by the remaining trustees except the power to appoint new trustees.
Ordinary Meetings The Trustees must hold at least Ordinary Meetings each year. One such meeting each year shall be the Annual Meeting at which the Trustees will.. (a) Confimi the continued appointment of the Chair in their current three- year appointment OR instruct the Independent Trustee to canvass Trustees, opinion for a re-appointmenvnew appointment (see Appendix111). (b}Approve the Report and Accounts of the Charity for the previous financial year. (c) Sanction the issue of the Annual Retum to the Charity Commission. (d) Appoint an Auditor or Independent Examiner for the ensuing year.
Called Meetings The Trustees must arrange at each of their meetings the date, time and place of their next meeting, unless such arrangements have already been made. Ordinary Meetings may also be called at any time by the person elected to chair meetings of the Trustees or by any trustees. In that case not less than ten days, notice must be given to the other trustees.
Special Meetings A Special Meeting may be called at any time by the person elected to chair meetings of the Trustees or by any trustees. Not less than four days clear notice must be given to the other Trustees of the matters to be discussed at the meeting. However, if those matlers include the appointment of a trustee or a proposal to amend any of these Regulations not less than 21 days. notice must be given. A special meeting may be called to take place immediately after or before any Ordinary Meeting.
Chairing of meetings

The Trustees shall (as provided in clause 6 above) elect one of their number to chair their meetings for a period of three years. The person elected shall always be eligible for re-election. If that person is not present within ten minutes after the time appointed for holding a meeting, or if no one has been elected, or if the person elected has ceased to be a trustee, the Trustees present must choose one of their number to chair the meeting. The person elected to chair meetings of the Trustees shall have no other additional functions or powers except those conferred by this Ststement and the Regulations contained in this Appendix 1 or delegated to him or her by the Trustees. 9. Delegatlon In addition to their statutory powers, the Trustees may delegate any of their powers or functions to the Chairman or a committee of two or more trustees. A committee must act in accordance with any directions given by the Trustees. It must report its decisions and activities fully and promptly to the Trustees. It must not incur expenditure on behalf of the Charity except in accordance with a budget previously agreed by the Trustees. The Trustees must exercise their powers jointly at properly convened meetings except where they have delegated the exercise of the powers (etther under this provision or under any statutory provision). (iii) The Trustees must consider from time to time whether the powers or functions which they have delegated should continue to be delegated. 10. Duty of Care and extent of liability When exercising any power (whether given to them by the Trust Deed or by statute or by any rule of law) in administering or managing the Charity each of the Trustees must use the level of care and skill that is reasonable in the circumstances considering any special knowledge or experience they have. Trustees who may be lawyerslaccountants etc act in their personal capacity as Twstee and not in a professionalladvisory capacity on behalf of their finn. 11.Quorum No business shall be conducted at a meeting of the Trustees unless at least one third of the total number of trustees at the time, or three trustees (whichever is the greater) are present throughout the meeting. 12. Voting At meetings decisions must be made by a majority of the Trustees present and voting on the question. The person chairing the meeting shall have a casting vote whether or not he or she has voted previously on the same question but no trustee in any other circumstances shall have more than one vote. 13. Conflict of Snterest

A Trustee must absent himself or herself from any discussions of the Trustees in which it is possible that a conflict will arise between his or her duty to act solely in the interests of the Charity and any personal interest (including but not limited to any personal financial interest). 14. Minutes The Trustees must keep minutes by such means as the Trustees decide of the proceedings at their meetings. In the minutes the Trustees must record their decisions and where appropriate the reasons for those decisions. The Trustees must approve the minutes in accordance with the procedures laid down in Regulations made under clause 16. 15. General power to make Regulations The Trustees may from time to time make other regulations for the management of the Charity and for the conduct of Iheir business including: The calling of meetings. Methods of making decisions in order to deal with cases of urgency when a meeting is impractical. {iii) The deposit of money at a bank. (iv) The custody of documents., and (v) The safe keeping and authenticating of records. (If regulations made under this clause pemiit records of the Charity to be kept in electronic fonn and requires a trustee to sign the record, the regulations must specify a method of recording the signature that enables it to be properly authenticated). 16.Accounts, Annual Reports and Annual Return The Trustees will comply wrth their obligations under the Charities Acts 2011 and took effect from 14th March 2012: The keeping of accounting records for the Charity. The preparation of annual statements of account for the Charity for the preceding financial year. (iii) The auditing or independent examination of the statements of account of the Charity. (iv) The transmission of the ststements of account of the Charity to the Charity Commission. The preparation of an annual report and its transmission to the Charity Commission. (vi) The preparation of an annual return and its transmission to the Charity Commission. (v) 17. Registered particulars The Trustees will notify the Charity Commission promptly of any changes to the Charity's entry on the Central Register of Charities. 18. Bank Account Any Bank or Building Society account in which any of the funds of the Charity are deposited must be operated by the Trustees and held in the name of the

Charity. Unless the regulations of the Trustees make other provisions, all cheques and orders for the payment of money from such an account shall be signed by at least two Trustees. For transactions involving online accounts, email agreement between two of the 'aulhorised signatories, _ one of whom should normally be the Chair- is required. 19.Trustees not to benefit financially from their trusteeship Unless expressly authorised by the Charity Commission to do so a trustee may not sell services to the Charity or receive remuneration (other than pemiitted expenses as set out in Clause 22 below and as set out in more detail in Appendix IV) or any other financial benefit from the Charity. 20. Secretary The Trustees will appoint and may remunerate a secretary. 21. Expenses The Trustees may use the Charity's funds to meet any necessary and reasonable expense which they incur while carying out their responsibilities as Trustees of the Charity. Full details of the Trust's Expenses Policy is set out in Appendix IV. 22.Amendment The Trustees will review these Regulations at intervals of three years with a view to amending or supplementing them as they deem necessary. Any such amendment or supplement shall be adopted only after consideration at a Special Meeting and the approval of a majority of the Trustees present.

APPENDIX11 The policy and strategy to be adopted by the Trustees in applying the resources available to the Twst in pursuance of its charitable objects are contained in a set of Annual Commitments a copy of which is contained in Appendix Vl and is reviewed annually. In summary the policy and strategy adopted by the Trustee shall be.. Polic To maintain and not expend the capital of the Trust Fund. To restrict the area of the Trust's benefit to Medical, Dental and Bsc (Biomedical Science1} students in the College of Medical and Dental Sciences. To prioritise grant aid for the= Thirty Year Reunion Dinners and thereafter to apply the Trust's income in identifying and recognising excellence. To encourage and support outstanding individual 'students' endeavours in fields not necessarily medical which bring credit to the University's Medical, Dental and Medical Science students usually at national or intemational level. To support the provision of additional facilities only where these are not a proper charge on university funds. IN IDENTIFYING, PARTICULAR, INDIVIDUAL CASES WORTHY OF SUPPORT, THE TRUSTEES WILL LOOK TO SENIOR MEMBERS OF THE College of Medical and Dental Sciences TO ArrEND THEIR MEETINGS BY INVITATION AND FOR THEIR ADVICE. Strate To establish and publicise a procedure for the receipt of grant applications which ensures that they are received with the necessary supporting detail to coincide so far as possible with the Ordinary Meetings of the Trustees. This is reflected and documented in the Annual Commitments Document a copy of which is contained in Appendix Vl.. io

APPENDIX111 l(1) Appointment of the Chalr: The Trustees are consulted by the Independent Trustee (see below) and a consensus reached on a preferred candidate who should then be approached by the Independent Trustee to confimi their willingness to accept the post. The appointment of Chair, and their associated tem as a trustee is for a period of three years with eligibility for re-appointment for further periods of three years. The Independent Trustee will act as chair, pro tem, for this item of business at the Annual General Meeting and if the preferred candidate(s) islare current trustee(s) then the individual(s) would leave the room for the duration of the discussions. In the event of a vote being necessary the conditions of voting are addressed in the Appendix 1 clause 13. The Chair can NOT simultaneously act as the Independent Trustee. (li) Re-appointment of the Chalr: The Chair is eligible for re-election for a further period(s) of three years. Prior to any re-appointment, the Independent Trustee should obtain confirmation of the Chairfs wish to continue in post, undertake a review in consultation with Trustees and report to the Annual General Meeting. The Independent Trustee will act as Chair, pro tem, for this item of business at the Annual General Meeting and the incumbent Chair should withdraw for the duration of discussions. (iii) Resignation of the Chair.. If the Chair wishes to retire, a new Chair will be appointed for three years coupled to a three-year temi as a trustee. If the retiring Chair wishes to remain a trustee and there is a vacancy for such an appointment (eg the Chair- elect is an existing trustee), then. with the agreement of the Trustees, the initial trustee appointment would be for the residual term of the vacant trusteeship. 2. Appointment of the Independent Trustee.. The Chair will canvass the views of the Trustees for nominations and determine if an identified individual is willing to undertake the role. The outcome of the consultation will be reported to the Trustees at the next available meeting of the Trust. If there is no clear consensus view, then a vote should be taken (Appendix 1 clause 13). The initial appointment should be for a period equal in length to their Trusteeship and is eligible for five-year renewal(s). The posts of Independent Trustee and Chair can NOT be held simultaneously by the same individual. It is not envisaged that the Independent Trustee would necessarily act as a Deputy Chair or, in the absence of the Chair, automatically act as the Chair. Action required in the absence of the Chair is addressed at Appendix 1 clause 9. li

Appointment of an Amica and Amicus Curlae: The Chair of the Trust should canvass the views of the Trustees on the infomiation, expertise and insight provided by an amicus curiae and propose such an appointment at the Annual General Meeting. The appointment should be reviewed annually.
Rotation of appointment of Trustees.. To meet the requirements of Appendix 1 clause 4 with regard to Rotation of trustees. In relation to the annual retirement- with the option of re-election for a period of 5 five years - of approximately one fifth of the number of Trustees the following timetable has been agreed.. Trustee l.W. Booth (Chair) Pro osed a ointment dates October 2023-2026 and 3 yearly thereafter October 2024-2029 and 5 yearly thereafter October 2025 - 2030 and 5 yearfy thereafter October 2021- 2026 and 5 yearly thereafter October 2022 - 2027 and 5 yearly thereafter October 2022 - 2027 and 5 yearly thereafter October 2023 - 2028 and 5 yearly thereafter October 2023-2028 and 5 yearly thereafter March 2025- 2030 and 5 yearly thereafter March 2025 - 2030 and 5 yearly thereafter October 2025 - 2030 and 5 yearly thereafter October 2025- 2030 and 5 yearly thereafler P.Hutton A. Kendall D. Holmes K. Warrington M.C.Sheppard C.P. Thomas T. Barrett S. Conner U. Martin K. Boaleart P. Nankiwell A Trustee appointed to fill a vacancy shall. on first appointment, serve a term equal in length to that of the Trustee whose place they have taken (see Appendix 1 clause A Trustee will withdraw from the meeting during discussion of their individual appointment. 12

Appendix IV Sir Arthur Thompson Charitable Trust Expenses Policy Policy In accordance with Appendix 1 clause 22, the Trustees of the Trust may use the Charity's funds to meet any necessary and reasonable expense which they incur in the course of carrying out their responsibilities as trustees. Charity Commission guidance (Document CC11) relating to Trustee expenses and payments recommends that Charities should have a written expenses policy setting out what is recoverable as an expense (and what is not) and how expenses should be claimed. This Trust Expenses Policy ('the Policy? therefore looks to achieve that aim such that Trustee expenses are dealt with in a consistent way and that legitimate expenses are correctly reimbursed and recorded. The Trust is not, at this stage, proposing to make any general payments to sewing Trustees (or look to compensate for loss of earnings in attending meetingsldealing with Trust matters etc) but will, subject to this Policy meet such reasonable expenses incurred by Trustees. The Trust reserves the right to amend this Policy at any time. HM Revenue & Customs This Policy has been produced in line with HMRC guidance covering expenses and benefits, more details of which can be found htt :Ilww.hmrc. on their website ov.ukl elexb-intro.htm. Throughout the Policy we have indicated specific HMRC guidance that is appropriate and should be considered when making any expense claim. Receipts and Reimbursement Clalms This Policy dictates that all expense claims should be covered by a receipt. If you have no receipt then the Trust cannot reimburse you, except in exceptional circumstances. On the basis that the Trust is not registered for VAT, it is not necessary to provide detailed VAT receipts as the Trust is not able to recover VAT on goods and services which attract VAT. Receipts should however be dated and sufficiently detailed to be clear on the expense incurred and the amount needing to be reimbursed. Receipts should (along with any explanation) be submitted by email or fomial letter within [a month] of expenses being incurred by a Trustee and the reimbursement will 13

be made by bank transfer have obtsined approval of the authorised signatories in accordance with Appendix 1 clause 19. All such expenses should then be recorded such that they can be formalised into the Trust Annual Accounts. The Trust Annual Accounts will detail the total amount of Trustee expenses over any given year. the nature of those expenses and the number of Trustees who claimed. Expense claims for the Trust Chair need to be scrutinised and signed off by any two named Trustees before being approved and paid. TraFn fares The general policy is that all train travel should be standard class and that, where possible, Trustees should look to book Advanced Tickets to take advantage of cheaper advance train ticket prices. A receipt should be obtained when purchasing a licket (as sometimes the tickets themselves may be swallowed by barriers). Taxi fares The general policy is that taxi fares will be reimbursed where there is no suitable, cheaper method of transport (e.g. bus & tubes), or your destination is not within reasonable walking distance. You must obtain from the driver a receipt showing the date and the cost of the joumey. Tube tickets Tube tickets or joumeys made on Oyster Card accounts (which are cheaper per joumey) can be reimbursed. With an Oyster card account, you can print off a list of joumeys and the associated cost which you can use as a receipt. Bus tickets The Trust will reimburse bus fares when used for Twst purposes - the ticket will be used as the receipt. Air travel All flights should be booked in economy class and, in all instances, the cheapest possible fares should be obtained. having regard to joumey time and practicalities. Mileage 14

Trustees using their own cars for Trust purposes will be reimbursed at the standard HMRC rates, as follows.. First 10,000 business miles in the tax ear 45 24 20 Each business mile over 10,000 in the tax ear 25 24 20 Cars and vans Motor c cles Bic cles The charging of electric vehicles whilst on Trust business will be reminbursed at the standard rate. Receipts should be provided. Mileage claims should clearly show where the joumey commenced and finished. It is the responsibility of Trustees to ensure that private cars used for Trust purposes are covered by comprehensive insurance. If an accident occurs when on a Trust related trip, then any associated costs are the liability of the individual. 10. Parking Parking will be reimbursed on production of a valid receipt. When paying for the car park, remember to obtain a receipt from the pay machine if it's the kind of car park that involves an exit barrier. If a pay and display, the ticket given is sufficient. Remember- if you don't have a receipt, you won't be reimbursed. Many car parks, especially at railway stations, now use a cashless system that allows you to pay for car parks via mobile phone. Once you have registered, you will be able to go online and download invoices which can then be submitted as an expense receipt. Hire carsldrivers At the discretion of the Trust Chair, hire cars & drivers can be used if proved to be a cheaper and more convenient altemative to public transport. 12. Hotels Hotels can be booked by Trustees. with the following limits for re-imbursement: Area Maximum ni ht £200 £120 cost per Cost includin £215 £135 per night breakfast London All other areas 15

The Trust will only reimburse up to these amounts. You can choose somewhere more expensive but must pay the difference yourself. 13. Incldental hotel expenses The Trust will not pay for any incidental expenses for an overnight stay, e.g, newspapers, mini-bar, private telephone calls. 14. Subsistence The following will be reimbursed upon production of a valid receipt- The cost of a breakfast if travelling involves you leaving home before 6.30am The cost of an evening meal if travelling involves you retuming home after 9pm The cost of a breakfasl if staying ovemight in a hotel The cost of an evening meal if staying ovemight in a IK)tel The maximum amounts that can be reimbursed are shown below (all- inclusive ofVAT) Ovemight Stay - Meal Allowances Evening meal Breakfast Within London £40 £15 All other areas £25 £10 Travel Subsistence Maximum allowance Breakfast (only if leaving home before 6.30am £7 Lunch and snacks Will not nomally be covered £25 (including service) Servi charges are normally covered by the individual. Evening Meal (only if retuming home after 9pm) 15. Entertaining Any Trust related entertaining (meals, drinks, or subsistence) related to and necessary for Trust purposes can be claimed subject to a valid receipt but if expenditure is expected to be large, say over £200, then pre-approval is required from the Trust Chair. 16. Provision for Cost of Childcare and Care of Dependants 16

If a Trustee has to incur childcare costs or costs to provide care for dependants while needing to attend Trust business, then such costs can be reimbursed based on reasonable houdy rates to be expected for such care. 17. MiscellaneouslExceptional Items Other items may be considered legitimate expenses particulady having regard to attracting a more diverse range of Trustees of differing social and ethnic backgrounds and those with a disability. Such expenses might include communication support eg translating documents into Braille for a blind trustee, or into different languages. provision of alerting and listening devices, and other special aids for people with hearing impairment andlor expenses incurred with providing special transport, equipment or facilities for a Trustee with a physical disability. Such exceptional items should be raised first with the Trust Chair. 17

Appendix V Sir Arthur Thomson Charitable Trust Deed Appendix v.pdf 18

Appendix Vl Sir Arthur Thomson Charitable Twst Annual Commitments Document College VER 26 for 2025-26 docx 19

CHARITY (OMMISSION Independent Examinei's Report on the Accounts Section A Independeni Examiner's Report Report to the triFStees/membe15 01 HG SIL AfèTHuQ ThOMStsN CHPfQlTA8LE TRurr 00 aount5 lor Ihe yew thjed EItIlJLIEJ Charlty no Illanvl FJ3aJUS Set (wjlon ge5 Re$ttl¥tn$lMleS •f tntytees The th31irfs tiusiee5 are le5pMsib lor the preparntith) ol Iheèrctyjntk Th2thaFIIy's ¢xamlner Iruslees [(xNIl¥ Ihai an athlil15 requiied loi this yeai undei sectn 144 of the Chal¢tA(1 2011 (1 (haTlts Ail) and tt1 aTh Indeithni examinat is [ed. 11 15 my respon5ii¥lily l( examine the actounls mder seitiort 145 of Ihe (haiities 10 lollLlW Ihe pioiedures lakj dtrwn In gonual Oirecllons grn by Chaiily comm155bn luer section 14515llb) of the (halit5 Acll, aThJ 10 State thethei particular tnalleis have c¢xr to my atleTrlh)n. Ba55s•f In¢nd¢ni ex•ntherfs My ex3minalth wa5 caird (1 In accordan with gepetal Directhjns gwen ty the 5lOtemeftt tharily CThmmi55ion. An examination Intludes a re¥ ol Iheaiiounting records kept by the (harily and a Comparis ol thÈ ac£oun15 piesented wilh those reiords. 11 also Includes mn%deralion of any unusual items 01 di511osuies in the accounts and seeking explaThatB)ns Iiom the t1ts51ees concernlNJ any 5uth tnalter& The pedleS undeilaken do not provOe all the ev¥Jentr that W10 be reqviod In an iudil and sequently no opinion È5 given as lo Wheth the ac(ounts pie5enta'liue and lau. al Ihe report is limited to thD5e mattels set 01$1 in the siameni bdim. InOependerA ÈxaffAnw'sst•lement In connection with my examinats.orn no matty has con to my allentJn lolhEI than that dSsdosed bplDV4'1.. lil wh¢(fv gwe5 me reasoTrableiause to believe that in. any matsrAI respecl. the iequkementS.. tv keep a(wunling rec5 In accotdono with seclion 130 of the Ch)rit*S A¢l.. to prepaecounls wh(h a(ttrd with the accounling iecrrfd5and wIV Ith the ac¢tyJnt9 iequliemenis ol the Charlles A(1 have nol been rne¢. L 121 lowhich, ffly opinh)n, altenikn shrmjld be diawn 10 L¥deJ to enable a proper ndeisiandj'ng ol the accovnis to be (he. ' Ple05edelele Ihe words thebrockeis illheydonol upply. Signed Date Nème RelonI prolessimal qvalifiiatiorfsl crf body lil any) FEW OF QGDCiffrl o 1C-IED ACC¢XX4TANTS C¥CCA) Address 1£ Ai•tth ZOIZ

SIR ARTHUR THOMSON CHARITABLE TRUST j5tered Chari Number 233005 Statement of Trust Assets as at 31 December 2024 12 month5 to 31 December 2023 Ntsmbtr Total Value 12 rnonths to 31 December 2024 Number Total Shart valut Line Rcf De$triptio ptrtwt4V $hrt share VAlue bnpe shar sh•res 151 16) 17) 18) 19) Invesimenis 1.646.865 1.948.377 75.763 76.717 Sarasin Lloyds matured 28103124 Lloyd5 maiurtl 171W24 Ilayds magur4% 17/07125 3.60/0 p.a.iniere51* 1,713,668 1.29 2.202,162 8.61 79,486 2,1(K).E57 Sub-Totsl 2,281,649 BanD Bank Balance 9A457 73,113 Sub-total 96,457 2.173.970 Total funds available ai 31 De¢£mber 2024 2,37B.106 Interest re 1717124- 31112124 is £1,290

SIR ARTHUR THOMSON CHARITABLE TRUST 12 months to 12 months 10 31 Dece]nber 31 DeLemb¢r NOTES TO ACCO 2024 2023 Note I Income Bequest Sarasin 30 Year Reunion Dinner MBCHb BM¢dSc lftvestment Income on Lloyds term deposlt Iwom¢ r¢c'd frvm JABBS Foundaiion IBMRES 45,274 55.803 9S2 319 8.145 113.492 44.599 54,229 938 14,855 as met by ATcf Th)¢ Cxiemally 14.621 F4ote 2 Ch4lr5 Acrfon Medsoc Oonation Test transfer from banck account Refreshrnents for Meetings 3940 43.75 3,984

SIR ARTHUR THOMSON CHARITABLE TRUST istered Chari 233005 Actual Income & Ex enditure Account for the 12 months endin 31 December 2024 12 months t 12 months to JI Dec 2023 Line 31 Dee 2024 Ref Description 121 (3) (41 lllcoine Note I 113.492 114,621 IsS Expenditure Sir Arthur Thomson Distinguished V2Siting Professorship John Ash Lecture Sir Arthur Thomson bursaries for MBChB elective study Sir Arthur Thomson bursaries for BDS elective study Intercalatin8 Bursaries for Medical ar Dental students Summer vacatton projects for Bmedsc UG Summer vacation projects for MBChB & GEC UG Support for Prizes Support for Social Events Chairs Action 1.575 1,248 2,000 620 411.289 8.500 17.000 5,120 IlJ,400 45,(x)O 10.000 12.750 5.740 10,400 3,984 3,346 855 2.940 10 Iyote 2 12 Honoraria 3.447 13 BMRES Conference Funding B WAMS llding Travel Expenses High Achievement 14 2,960 iJii 15 285 421 18 Sub-total 90.148 l(X),543 Surplus 23 J44 14,078 A¢¢umulated Funds as at 31 December 2024 12 months to 31 Def 2024 12 months to 31 D¢¢ 2023 Line Ref Description 121 (J) (41 20 BAl8llce Broll ht Forward l 73.113 209,035 21 Surp1usefl¢lt 23J44 14,078 22 Transfer fronvto Investment -150.000 23 Balance &vail4bl¢ 31 December 96.457 73,113

51RARTH 'R THO,MSO stered Cbri HARITABLE 233005 VST And et Iorthe 12 Rths erjdin eiern Bidetl V•rknre B•dgtl 11 JJ Deri•i4 31 2023 )1 2024 SWArtl .0 beyafj 45.0 10.( 45.0 8.5 I7,1)0 10.( 5,3bO 16.0 5J60 5.740 EMf eiemony pl)5 £7.L ptovlsiDffl Mqdlcal Clnner 1tr.4 E3.4W r Dental 10.4to 6uL*etto lu&SC 3.447 3.SWJ 4,1 NO bvtt8et adthl BMRES in¢¢Kn 2.940 3,0 Tnvd&pwJ¢5 bWAP45Fwthg Awarth¢ hor ba%i5- 2500 IOOJ43 .t4g 104.760 105,360