REPORT FROM THE SIR ARTHUR THOMSON CHAIUTABLE
TRUST
Fin8nciaR Year . January 2024- December 2024
Referenee and AdmAnistrative Details
Charit Name
The Sir Arthur Thomson Charitable Trust
b)
Charit R¢
istration Number
233005
Address
The Chainnan's Office
Professor I W Booth
c/0 Mrs Wendy Trevis-smith
Trust Executive Officer
Sir Arthur Thomson Charitable Trust
College of Medicine & Health
University of Bim]ingham
Edgbaston
Binningham
B15 2TT
d)
Trustee5
Chairman:
Professor I W Booth Bsc, MBBS. MSC. MD. FRCP, FRCPCH,
DRCOG. DCH
Mr D R Holmes; MA (Hons) DCL
Ms Katie Warrington.. BSo¢Sc' ACA
Mr A J Kendall, MA Oxon
Professor Michael Sheppard.. MBChB (Hons),. PhD
ProfessoT Peter Hutton.. Bsc (Honj).. MBChB; PhD' Fellowship of the
Royal College of Anaesthetists (FRCA)
Professor Tim Barret MBBS, MRCP, PhD
Professor Cathryn P Thomas; MBChB 1994, MRCGP 1989, FRCGP
1995
Inde
endent Examiner
Ms Sally Chance.
Pag¢ l of3

Bankers
Lloyds Bank, Harborne Branch. 125 High Street, Harbome,
Bimiingharn B17 9NP
Structure Governance and Mana
ement
The Sir Arthur Thomson Charitable Trust was established by the late Sir
Arthur Thomson, Dean of the Faculty of Medicine at the University of
Binningham by a Trust Deed dated I l October 1963 and is administered by
Trustees who have the power lo appoint their successors. Meetings of the
Trustees are held not less than twice a year. the Chainnan having delegated
authority lo deal with grant applications between meetings if need arises. Day
to day administration is dealt with by Mrs W¢ndy Trevis-srnith, Tnjsl
Executive Ofyicer in consultation with the Chainnan.
It has been agreed that training be made available to any Trustee requiring tt.
but traditionally their number has been drawn from Medical and Dental staff
and forn]er officers or honorary officers of the University (along with those
from the professional s¢rvices sector) who between them have the skills.
knowledge and experience needed foi the role.
Ob"ectives
The Charity's principal aim is to improve the experience of the University's
medical and dental students in whal is now the College of Medicine and
Health. It provides prizes for the better students and scholarships to assist
those able to take additional courses and those willing and able to undertake
projects often in developing countries. In addition, it supports some of the
increasing number of students who carry out research and obtain results good
enough io be selected for presentation at inlernational meetings. The Trust
offers financial help to cover the cost of registralion. transport and
accommodation. The Trust also helps high achievers who are selected to
perfomi at national or international events relating, for example, to sport and
music.
Financial Review
The Charity's ￿nds, other than bank deposits, are invested in Sarasin and
Partners UK. There is also available to the Trnstees, and invested in the
University's Managed Investment Funds, the income from a bequest made by
Sir Arthur under the tem)s of his Will which is administered by the Univ¢rsity.
The Trust's income is applied each year by way of grants to meet the calls
made upon it. Any surplus 15 held in reserve to meet fuiure needs as the
Cullege of Medicine and Health increases in size. The capital value of the
Trust's investments increased by £253,785 and a sum of £58,803 income was
received, representing a Combined return of 11.9 % during the year ended 31
December 2024.
Page2 of 3

V8lue of Investments and Cash De
osits
The value of the investments and cash deposits held by the Sir Arthur
Thomson Charitable Trust was at the year-end a5 follows:
2023
2024
Sarasin and Partners UK
Investment..
1.948,377
2,202,162
Bank Tern) Deposits
152,480
79,486
Bank Current Account
73.113
96,457
Public Benefit
The Trustees have had regard to the guidance of the Chariiy Commission as to
public benefit in making their grants.
Professor I W Booth
Chairman
Sir Arthur Thomson Charitable Tru$t
File reference..
WATSIAT TTU5VCharity commis￿on Report
January 2024DeC￿ber 2024
October 2025
Page3 of 3

SIR ARTHUR THOMSON CHARITABLE TRUST
STATEMENT
of Policy together with Regulations for the best
governance of the Trust adopted by a resolution of the
Trustees passed at their Special Meeting held on
13th October 2023
I CERTIFY this to be a true copy of the Statement (with its
appendices) considered and adopted at a Special Meeting
of the Trustees held on 13th October 2023
Professor IW Booth
CHAIRMAN

PRELIMINARY
On the 11th October 1963 Sir Arthur Peregrine Thomson, Dean of the Faculty and
School of Medicine of the University of Birmingham from 1951 to 1959 executed a
Deed of Declaration of Trust dated [25th October 1963] {"the Trust Deed") under the
tenns of which he established a Trust Fund as defined in the Trust Deed I'the Trust
Fund") of cash and investments the first Trustees being himself and his Solicitor, Sir
Evan Ag. Norton. The Trust was to be known as 'The Arthur Thomson Charitable
Trust,. (The Sir was added at a later date.) A copy of the original Trust Deed is
contained in Appendix V.
The Trustees (as defined in the Trust Deed) were to apply the income of the Trust
Fund (also as defined in the Trust Deed) and such part of the capital of the Trust
Fund as they should from time to time think fit "to or for such charitable institutions
and charitable purposes and in such shares and proportions" as Sir Arthur might
from time to time appoint and after his death as they should in their absolute
discretion determine1 The Trustees were given full unrestricted powers of
investment.
On 3rd December 1971 Sir Arthur made what was to be his last Will under which he
bequeathed the residue of his Estate ('tthe Bequest") to the University to be applied
by it for such purposes in connection with the Medical School of the University as it
should in its absolute discretion detemine. "Medical School" is not defined in any of
the documentation.
On 30th January 1977 Sir Arthur in the course of exercising a power given to him by
the Trust Deed to appoint new and additional Trustees of the Trust took the
opportunity of this supplemental deed to afford the Trustees guidance by an
expression of his own charitable interests "in the hope that. they will continue my
support thereof without detriment to the discretion given them" He referred to the
above bequest contained in his Will and placed upon record..
"my inclination that the Arthur Thomson Charitable Trust shall (so far as
permissible in law but so that no Trustee at any time thereafter shall be legally
responsible personally for respecting this expression of my inclination) be
devoted to the same charitsble object. The said Trustees (who may in due
I Whilst the Trust Deed affords the Tnjslees the ability to apply the capital of the Trust Fund. the
Trustees look lo keep lo a sel of annual commitments which can be funded out of the income
generated and thereby maintain the capital.

time elect to fomi the Trust into a registered charitable trust company) shall
have the widest powers of interpreting what amounts to a proper application
of trust income including the continuation of Bursaries and the Thirty Year
Graduation Dinner as part of their discretion it being my belief that even a
charitable fund should always be identified with people whose encouragement
over periods of hard study must be a real consideration".
Sir Arthur died on 15th July 1977. Since then, the Trust has been administered by a
body of Trustees appointed under the powers contained in Section 36 Trustee Act
1925 (the 'Trustees'). The Trustees for the time being which now numbers [eleven]
and now includes individuals in the employment of the University as well as a
number of independent professionals which was hitherto not the case.
In accordance with Sir Arthur's wishes the University of Bimingham has agreed that
the application of the income of the Bequest should be delegated to the Trustees of
his Trust but whilst the terms of the latter are not so confined in any way, the terms
of the Bequest requires that it be applied for such purposes in connection with the
Medical School of the University as it in its absolute discretion determines.
In order to enhan￿ the scale of financial provision available, the Trust interacts with
other charities that have aims concordant with those of the Trust.
At the time the Trust was established, there was a physical building within the
University of Birmingham called "The Medical School" on Vincent Drive (and Dental
School building on the site of the Dental Hospital). The academic organisational
structure was "The Faculty of Medicine & Dentistry. headed by the Dean. whose staff
were responsible for the education (and to a degree the welfare) of approximately
100 (x5), (laler 150 x 5} medical, and 60 (x 5) dental students. There were main
degree courses (MBChB and BDS). In addition, a handful of these medical and
dental students spent an extra year studying an aspect of science in some depth for
an "intercalated Bsc,.
It was these students and those premises that the Trust was originally intended to
benefit. The approach to rewarding students was unashamedly elitist. The
approach to improving premises was 'icing on the cake, andlor "promoting a
handsome environment.,
The Faculty of Medicine and Dentistry has now been incorporated into the College of
Medicine & Health. The office of Dean is incorporated into Binningham Medical
School, School of Medical Sciences.

The undergraduate science programme (Bmedsc) was established in 1992 and has
recently amended its title to Bsc (Biomedical Science) with a significant increase in
intake and has received support from the Trust in the areas of vacation research
projects and prizes for high achievement inter alia.
Although over the years the capital value and income of the Trust Fund have
increased these have not matched the much greater graduate numbers and
extension of courses giving rise to the need for the Trustees to review the policies
needed to be followed in order to ensure the best application of the available
resources within the guidan￿ given by Sir Arthur and adapted to present day
circumstances. The Trustees have a set of agreed Annual Commitments (a copy of
which is included as Appendix Vl which is reviewed annually by the Trustees to
ensure agreed commitments can be maintained in line with the income generated
and adapted to ensure appropriate application.
Moreover, the law relating to charities and their administration has been refined
resulting in the desirability for the Trustees to develop a more regulatory framework
for the govemance of the Trust than can be found in the Trust Deed.
ACCORDINGLY, THE TRUSTEES IN EXERCISE OF THE POWERS AND
DISCRETIONS AFFORDED TO THEM UNDER THE TERMS OF THAT DEED:
ADOPT the Regulations contained in Appendix l.
and
SET OUT in Appendix11 the Policy and Strategy they propose to follow for the
future in the application of the Trust Fund and (so far as applicable) the
income derived from the Bequest until such time as circumStan￿S require
their modification.

APPENDIX I
Regulations for the administration of the Sir Arthur Thomson Charitsble Trust.
Appointment of Trustees and Amicus Curiae and Amica Curiae
There must be at least three trustees and every trustee must be
appointed by a resolution of the Trustees passed at a Special Meeting
called under clause 8.
In selecting individuals for appointment as trustees, the Trustees will
have regard to the skills, knowledge and experience needed for the
effective administration of the Sir Arthur Thomson Charitable Trust
(which is registered as a Charity No.23305} (the 'Charity').
(iii) The Trustees must keep a record of the name and address and the
dates of appointment, re-appointment and retirement of each trustee.
(iv) The Trustees must make available to each new trustee, on his or her
first appointment".
a) A copy of the statement of which these Regulations form part and
any amendments made to it.
b) A copy of the Charity's latest Report and Statement of Accounts
c) A copy of the Trust Deed. and
d) A copy of the Annual Commitments.
See Appendix111 for the Appointment of an Independent Trustee and
the Appointment of the Amicus Curiae and Amica Curiae
{v)
1. Eligibility for Trusteeship
No one shall be appointed as a Trustee..
(a) If he or she is under the age of 18 years.
(b) If he or she would at once be disqualified from office under the
provisions of clause 3 below or
No one shall be entitled to act as a Trustee whether on appointment or
on any re-appointment as Trustee until they have expressly
acknowledged, in writing in whatever form the Trustees decide, their
acceptance of the office of Trustee of the Charity.
2. Terniination of Trusteeship
A Trustee shall cease to hold office if he or she-
Is disqualified from acting as a Trustee by virtue of Section 72 of the
Charities Act 1993 or any statutory re-enactment or modification of that
provision.
Becomes incapable by reason of mental disorder, illness or injury of
managing his or her own affairs.
(iii) Is absent without the permission of the Trustees from all their meetings
held within a period of a year and the Trustees resolve that his or her
office be vacated.
2 Amicus CuriaelAmica Curiae are not Trustees bul are appointed lo worklsupport the Trustees
through them having a defined interest and being able to guidelsupport the Trustees and the ongoing
work of the Trust.

3. Rotation of trustees
Trustees shall (subject as below) be appointed for terms of five years
but shall be eligible for re-appointment at the conclusion of a term.
The Trustees shall at the first annual meeting after the adoption of
these Regulations agree a basis for rotation which provides that at the
following annual meeting a fifth of their number (or the nearest thereto)
retire (but may offer themselves for re-election for a temi of five years)
and so on each year thereafter.
{iii) A new trustee appointed to fill a vacancy shall on first appointment
serve for a temi equal in length to that of the trustee whose place they
have taken (if less than five years).
(iv) See Appendix111 for rotation schedule.
4. Vacancles
If a vacancy occurs the Trustees must note the fact in the minutes of their
next meeting. If there are fewer than three trustees. none of the powers or
discretions shall be exercisable by the remaining trustees except the power to
appoint new trustees.
5. Ordinary Meetings
The Trustees must hold at least Ordinary Meetings each year.
One such meeting each year shall be the Annual Meeting at which the
Trustees will..
(a) Confimi the continued appointment of the Chair in their current
three- year appointment OR instruct the Independent Trustee to
canvass Trustees, opinion for a re-appointmenvnew appointment (see
Appendix111).
(b}Approve the Report and Accounts of the Charity for the previous
financial year.
(c) Sanction the issue of the Annual Retum to the Charity Commission.
(d) Appoint an Auditor or Independent Examiner for the ensuing year.
6. Called Meetings
The Trustees must arrange at each of their meetings the date, time and place
of their next meeting, unless such arrangements have already been made.
Ordinary Meetings may also be called at any time by the person elected to
chair meetings of the Trustees or by any trustees. In that case not less
than ten days, notice must be given to the other trustees.
7. Special Meetings
A Special Meeting may be called at any time by the person elected to chair
meetings of the Trustees or by any trustees. Not less than four days clear
notice must be given to the other Trustees of the matters to be discussed at
the meeting. However, if those matlers include the appointment of a trustee
or a proposal to amend any of these Regulations not less than 21 days. notice
must be given. A special meeting may be called to take place immediately
after or before any Ordinary Meeting.
8. Chairing of meetings

The Trustees shall (as provided in clause 6 above) elect one of their number
to chair their meetings for a period of three years. The person elected shall
always be eligible for re-election. If that person is not present within ten
minutes after the time appointed for holding a meeting, or if no one has been
elected, or if the person elected has ceased to be a trustee, the Trustees
present must choose one of their number to chair the meeting.
The person elected to chair meetings of the Trustees shall have no other
additional functions or powers except those conferred by this Ststement and
the Regulations contained in this Appendix 1 or delegated to him or her by the
Trustees.
9. Delegatlon
In addition to their statutory powers, the Trustees may delegate any of
their powers or functions to the Chairman or a committee of two or
more trustees. A committee must act in accordance with any directions
given by the Trustees. It must report its decisions and activities fully
and promptly to the Trustees. It must not incur expenditure on behalf
of the Charity except in accordance with a budget previously agreed by
the Trustees.
The Trustees must exercise their powers jointly at properly convened
meetings except where they have delegated the exercise of the powers
(etther under this provision or under any statutory provision).
(iii) The Trustees must consider from time to time whether the powers or
functions which they have delegated should continue to be delegated.
10. Duty of Care and extent of liability
When exercising any power (whether given to them by the Trust Deed or by
statute or by any rule of law) in administering or managing the Charity each of
the Trustees must use the level of care and skill that is reasonable in the
circumstances considering any special knowledge or experience they have.
Trustees who may be lawyerslaccountants etc act in their personal capacity
as Twstee and not in a professionalladvisory capacity on behalf of their finn.
11.Quorum
No business shall be conducted at a meeting of the Trustees unless at least
one third of the total number of trustees at the time, or three trustees
(whichever is the greater) are present throughout the meeting.
12. Voting
At meetings decisions must be made by a majority of the Trustees present
and voting on the question. The person chairing the meeting shall have a
casting vote whether or not he or she has voted previously on the same
question but no trustee in any other circumstances shall have more than one
vote.
13. Conflict of Snterest

A Trustee must absent himself or herself from any discussions of the Trustees
in which it is possible that a conflict will arise between his or her duty to act
solely in the interests of the Charity and any personal interest (including but
not limited to any personal financial interest).
14. Minutes
The Trustees must keep minutes by such means as the Trustees decide of
the proceedings at their meetings. In the minutes the Trustees must record
their decisions and where appropriate the reasons for those decisions. The
Trustees must approve the minutes in accordance with the procedures laid
down in Regulations made under clause 16.
15. General power to make Regulations
The Trustees may from time to time make other regulations for the
management of the Charity and for the conduct of Iheir business including:
The calling of meetings.
Methods of making decisions in order to deal with cases of urgency
when a meeting is impractical.
{iii) The deposit of money at a bank.
(iv) The custody of documents., and
(v)
The safe keeping and authenticating of records. (If regulations made
under this clause pemiit records of the Charity to be kept in electronic
fonn and requires a trustee to sign the record, the regulations must
specify a method of recording the signature that enables it to be
properly authenticated).
16.Accounts, Annual Reports and Annual Return
The Trustees will comply wrth their obligations under the Charities Acts 2011
and took effect from 14th March 2012:
The keeping of accounting records for the Charity.
The preparation of annual statements of account for the Charity for the
preceding financial year.
(iii) The auditing or independent examination of the statements of account
of the Charity.
(iv) The transmission of the ststements of account of the Charity to the
Charity Commission.
The preparation of an annual report and its transmission to the Charity
Commission.
(vi) The preparation of an annual return and its transmission to the Charity
Commission.
(v)
17. Registered particulars
The Trustees will notify the Charity Commission promptly of any changes to
the Charity's entry on the Central Register of Charities.
18. Bank Account
Any Bank or Building Society account in which any of the funds of the Charity
are deposited must be operated by the Trustees and held in the name of the

Charity. Unless the regulations of the Trustees make other provisions, all
cheques and orders for the payment of money from such an account shall be
signed by at least two Trustees.
For transactions involving online accounts, email agreement between two of
the 'aulhorised signatories, _ one of whom should normally be the Chair- is
required.
19.Trustees not to benefit financially from their trusteeship
Unless expressly authorised by the Charity Commission to do so a trustee
may not sell services to the Charity or receive remuneration (other than
pemiitted expenses as set out in Clause 22 below and as set out in more
detail in Appendix IV) or any other financial benefit from the Charity.
20. Secretary
The Trustees will appoint and may remunerate a secretary.
21. Expenses
The Trustees may use the Charity's funds to meet any necessary and
reasonable expense which they incur while carying out their responsibilities
as Trustees of the Charity. Full details of the Trust's Expenses Policy is set
out in Appendix IV.
22.Amendment
The Trustees will review these Regulations at intervals of three years with a
view to amending or supplementing them as they deem necessary. Any such
amendment or supplement shall be adopted only after consideration at a
Special Meeting and the approval of a majority of the Trustees present.

APPENDIX11
The policy and strategy to be adopted by the Trustees in applying the resources
available to the Twst in pursuance of its charitable objects are contained in a set of
Annual Commitments a copy of which is contained in Appendix Vl and is reviewed
annually.
In summary the policy and strategy adopted by the Trustee shall be..
Polic
To maintain and not expend the capital of the Trust Fund.
To restrict the area of the Trust's benefit to Medical, Dental and Bsc
(Biomedical Science1} students in the College of Medical and Dental
Sciences.
To prioritise grant aid for the=
Thirty Year Reunion Dinners
and thereafter to apply the Trust's income in identifying and recognising
excellence.
To encourage and support outstanding individual 'students' endeavours in
fields not necessarily medical which bring credit to the University's Medical,
Dental and Medical Science students usually at national or intemational level.
To support the provision of additional facilities only where these are not a
proper charge on university funds.
IN IDENTIFYING, PARTICULAR, INDIVIDUAL CASES WORTHY OF SUPPORT,
THE TRUSTEES WILL LOOK TO SENIOR MEMBERS OF THE College of
Medical and Dental Sciences TO ArrEND THEIR MEETINGS BY INVITATION
AND FOR THEIR ADVICE.
Strate
To establish and publicise a procedure for the receipt of grant applications which
ensures that they are received with the necessary supporting detail to coincide so far
as possible with the Ordinary Meetings of the Trustees. This is reflected and
documented in the Annual Commitments Document a copy of which is contained in
Appendix Vl..
io

APPENDIX111
l(1) Appointment of the Chalr: The Trustees are consulted by the Independent
Trustee (see below) and a consensus reached on a preferred candidate who should
then be approached by the Independent Trustee to confimi their willingness to
accept the post. The appointment of Chair, and their associated tem as a trustee is
for a period of three years with eligibility for re-appointment for further periods of
three years.
The Independent Trustee will act as chair, pro tem, for this item of business at the
Annual General Meeting and if the preferred candidate(s) islare current trustee(s)
then the individual(s) would leave the room for the duration of the discussions.
In the event of a vote being necessary the conditions of voting are addressed in the
Appendix 1 clause 13.
The Chair can NOT simultaneously act as the Independent Trustee.
(li) Re-appointment of the Chalr: The Chair is eligible for re-election for a further
period(s) of three years. Prior to any re-appointment, the Independent Trustee
should obtain confirmation of the Chairfs wish to continue in post, undertake a review
in consultation with Trustees and report to the Annual General Meeting. The
Independent Trustee will act as Chair, pro tem, for this item of business at the
Annual General Meeting and the incumbent Chair should withdraw for the duration of
discussions.
(iii) Resignation of the Chair.. If the Chair wishes to retire, a new Chair will be
appointed for three years coupled to a three-year temi as a trustee. If the retiring
Chair wishes to remain a trustee and there is a vacancy for such an appointment (eg
the Chair- elect is an existing trustee), then. with the agreement of the Trustees, the
initial trustee appointment would be for the residual term of the vacant trusteeship.
2. Appointment of the Independent Trustee.. The Chair will canvass the views of
the Trustees for nominations and determine if an identified individual is willing to
undertake the role. The outcome of the consultation will be reported to the Trustees
at the next available meeting of the Trust. If there is no clear consensus view, then a
vote should be taken (Appendix 1 clause 13). The initial appointment should be for a
period equal in length to their Trusteeship and is eligible for five-year renewal(s). The
posts of Independent Trustee and Chair can NOT be held simultaneously by the
same individual.
It is not envisaged that the Independent Trustee would necessarily act as a Deputy
Chair or, in the absence of the Chair, automatically act as the Chair.
Action required in the absence of the Chair is addressed at Appendix 1 clause 9.
li

3. Appointment of an Amica and Amicus Curlae: The Chair of the Trust should
canvass the views of the Trustees on the infomiation, expertise and insight provided
by an amicus curiae and propose such an appointment at the Annual General
Meeting. The appointment should be reviewed annually.
4. Rotation of appointment of Trustees.. To meet the requirements of Appendix 1
clause 4 with regard to Rotation of trustees. In relation to the annual retirement-
with the option of re-election for a period of 5 five years - of approximately one fifth of
the number of Trustees the following timetable has been agreed..
Trustee
l.W. Booth (Chair)
Pro
osed a
ointment dates
October 2023-2026 and 3 yearly
thereafter
October 2024-2029 and 5 yearly
thereafter
October 2025 - 2030 and 5 yearfy
thereafter
October 2021- 2026 and 5 yearly
thereafter
October 2022 - 2027 and 5 yearly
thereafter
October 2022 - 2027 and 5 yearly
thereafter
October 2023 - 2028 and 5 yearly
thereafter
October 2023-2028 and 5 yearly
thereafter
March 2025- 2030 and 5 yearly
thereafter
March 2025 - 2030 and 5 yearly
thereafter
October 2025 - 2030 and 5 yearly
thereafter
October 2025- 2030 and 5 yearly
thereafler
P.Hutton
A. Kendall
D. Holmes
K. Warrington
M.C.Sheppard
C.P. Thomas
T. Barrett
S. Conner
U. Martin
K. Boaleart
P. Nankiwell
A Trustee appointed to fill a vacancy shall. on first appointment, serve a term equal
in length to that of the Trustee whose place they have taken (see Appendix 1 clause
A Trustee will withdraw from the meeting during discussion of their individual
appointment.
12

Appendix IV
Sir Arthur Thompson Charitable Trust Expenses Policy
Policy
In accordance with Appendix 1 clause 22, the Trustees of the Trust may use the
Charity's funds to meet any necessary and reasonable expense which they incur in
the course of carrying out their responsibilities as trustees.
Charity Commission guidance (Document CC11) relating to Trustee expenses and
payments recommends that Charities should have a written expenses policy setting
out what is recoverable as an expense (and what is not) and how expenses should be
claimed.
This Trust Expenses Policy ('the Policy? therefore looks to achieve that aim such that
Trustee expenses are dealt with in a consistent way and that legitimate expenses are
correctly reimbursed and recorded.
The Trust is not, at this stage, proposing to make any general payments to sewing
Trustees (or look to compensate for loss of earnings in attending meetingsldealing
with Trust matters etc) but will, subject to this Policy meet such reasonable expenses
incurred by Trustees.
The Trust reserves the right to amend this Policy at any time.
HM Revenue & Customs
This Policy has been produced in line with HMRC guidance covering expenses and
benefits, more details of which can be found
htt :Ilww.hmrc.
on their website
ov.ukl elexb-intro.htm.
Throughout the Policy we have indicated specific HMRC guidance that is appropriate
and should be considered when making any expense claim.
Receipts and Reimbursement Clalms
This Policy dictates that all expense claims should be covered by a receipt.
If you have no receipt then the Trust cannot reimburse you, except in exceptional
circumstances.
On the basis that the Trust is not registered for VAT, it is not necessary to provide
detailed VAT receipts as the Trust is not able to recover VAT on goods and services
which attract VAT. Receipts should however be dated and sufficiently detailed to be
clear on the expense incurred and the amount needing to be reimbursed.
Receipts should (along with any explanation) be submitted by email or fomial letter
within [a month] of expenses being incurred by a Trustee and the reimbursement will
13

be made by bank transfer have obtsined approval of the authorised signatories in
accordance with Appendix 1 clause 19. All such expenses should then be recorded
such that they can be formalised into the Trust Annual Accounts.
The Trust Annual Accounts will detail the total amount of Trustee expenses over any
given year. the nature of those expenses and the number of Trustees who claimed.
Expense claims for the Trust Chair need to be scrutinised and signed off by any two
named Trustees before being approved and paid.
TraFn fares
The general policy is that all train travel should be standard class and that, where
possible, Trustees should look to book Advanced Tickets to take advantage of cheaper
advance train ticket prices.
A receipt should be obtained when purchasing a licket (as sometimes the tickets
themselves may be swallowed by barriers).
Taxi fares
The general policy is that taxi fares will be reimbursed where there is no suitable,
cheaper method of transport (e.g. bus & tubes), or your destination is not within
reasonable walking distance.
You must obtain from the driver a receipt showing the date and the cost of the
joumey.
Tube tickets
Tube tickets or joumeys made on Oyster Card accounts (which are cheaper per
joumey) can be reimbursed.
With an Oyster card account, you can print off a list of joumeys and the associated
cost which you can use as a receipt.
Bus tickets
The Trust will reimburse bus fares when used for Twst purposes - the ticket will be
used as the receipt.
Air travel
All flights should be booked in economy class and, in all instances, the cheapest
possible fares should be obtained. having regard to joumey time and practicalities.
Mileage
14

Trustees using their own cars for Trust purposes will be reimbursed at the standard
HMRC rates, as follows..
First 10,000 business
miles in the tax
ear
45
24
20
Each business mile over
10,000 in the tax
ear
25
24
20
Cars and vans
Motor c
cles
Bic
cles
The charging of electric vehicles whilst on Trust business will be reminbursed at the
standard rate. Receipts should be provided.
Mileage claims should clearly show where the joumey commenced and finished.
It is the responsibility of Trustees to ensure that private cars used for Trust purposes
are covered by comprehensive insurance.
If an accident occurs when on a Trust related trip, then any associated costs are the
liability of the individual.
10.
Parking
Parking will be reimbursed on production of a valid receipt.
When paying for the car park, remember to obtain a receipt from the pay machine if
it's the kind of car park that involves an exit barrier. If a pay and display, the ticket
given is sufficient.
Remember- if you don't have a receipt, you won't be reimbursed.
Many car parks, especially at railway stations, now use a cashless system that allows
you to pay for car parks via mobile phone. Once you have registered, you will be able
to go online and download invoices which can then be submitted as an expense
receipt.
Hire carsldrivers
At the discretion of the Trust Chair, hire cars & drivers can be used if proved to be a
cheaper and more convenient altemative to public transport.
12. Hotels
Hotels can be booked by Trustees. with the following limits for re-imbursement:
Area
Maximum
ni
ht
£200
£120
cost per
Cost
includin
£215
£135
per
night
breakfast
London
All other areas
15

The Trust will only reimburse up to these amounts. You can choose somewhere more
expensive but must pay the difference yourself.
13.
Incldental hotel expenses
The Trust will not pay for any incidental expenses for an overnight stay, e.g,
newspapers, mini-bar, private telephone calls.
14.
Subsistence
The following will be reimbursed upon production of a valid receipt-
The cost of a breakfast if travelling involves you leaving home before 6.30am
The cost of an evening meal if travelling involves you retuming home after 9pm
The cost of a breakfasl if staying ovemight in a hotel
The cost of an evening meal if staying ovemight in a IK)tel
The maximum amounts that can be reimbursed are shown below (all- inclusive ofVAT)
Ovemight Stay - Meal
Allowances
Evening meal
Breakfast
Within London
£40
£15
All other areas
£25
£10
Travel Subsistence
Maximum allowance
Breakfast (only if leaving home
before 6.30am
£7
Lunch and snacks
Will not nomally be covered
£25 (including service) Servi
charges are normally covered by the
individual.
Evening Meal (only if retuming home
after 9pm)
15.
Entertaining
Any Trust related entertaining (meals, drinks, or subsistence) related to and necessary
for Trust purposes can be claimed subject to a valid receipt but if expenditure is
expected to be large, say over £200, then pre-approval is required from the Trust
Chair.
16. Provision for Cost of Childcare and Care of Dependants
16

If a Trustee has to incur childcare costs or costs to provide care for dependants while
needing to attend Trust business, then such costs can be reimbursed based on
reasonable houdy rates to be expected for such care.
17. MiscellaneouslExceptional Items
Other items may be considered legitimate expenses particulady having regard to
attracting a more diverse range of Trustees of differing social and ethnic backgrounds
and those with a disability.
Such expenses might include communication support eg translating documents into
Braille for a blind trustee, or into different languages. provision of alerting and listening
devices, and other special aids for people with hearing impairment andlor expenses
incurred with providing special transport, equipment or facilities for a Trustee with a
physical disability.
Such exceptional items should be raised first with the Trust Chair.
17

Appendix V
Sir Arthur Thomson Charitable Trust Deed
Appendix v.pdf
18

Appendix Vl
Sir Arthur Thomson Charitable Twst Annual Commitments Document
College VER 26 for
2025-26 docx
19

CHARITY
(OMMISSION
Independent Examinei's
Report on the Accounts
Section A
Independeni Examiner's Report
Report to the triFStees/membe15 01
HG SIL AfèTHuQ ThOMStsN
CHPfQlTA8LE TRurr
00 a￿ount5 lor Ihe yew thjed
EItIlJLIEJ
Charlty no Illanvl
FJ3aJUS
Set (wjlon ￿ge5
Re$￿ttl¥t￿n$￿lMleS •f tntytees The th31irfs tiusiee5 are le5pMsib￿ lor the preparntith) ol Iheèrctyjntk Th2thaFIIy's
¢xamlner
Iruslees [(x￿NIl¥ Ihai an athlil15 requiied loi this yeai undei sect￿n 144 of the
Chal¢t￿A(1 2011 (1￿ (haTlt*s Ail) and tt￿1 aTh Indeithni examinat￿ is [￿ed.
11 15 my respon5ii¥lily l(
examine the actounls mder seitiort 145 of Ihe (haiities
10 lollLlW Ihe pioiedures lakj dtrwn In gonual Oirecllons g￿rn by Chaiily
comm155bn lu￿er section 14515llb) of the (halit￿5 Acll, aThJ
10 State *thethei particular tnalleis have c¢xr* to my atleTrlh)n.
Ba55s•f In*¢nd¢ni ex•ntherfs My ex3minalth wa5 cair*d (￿1 In accordan￿ with gepetal Directhjns gwen ty the
5lOtemeftt tharily CThmmi55ion. An examination Intludes a re¥￿￿ ol Iheaiiounting records
kept by the (harily and a Comparis￿ ol thÈ ac£oun15 piesented wilh those reiords.
11 also Includes mn%deralion of any unusual items 01 di511osuies in the accounts and
seeking explaThatB)ns Iiom the t1ts51ees concernlNJ any 5uth tnalter& The p￿ed￿leS
undeilaken do not provOe all the ev¥Jentr that W￿10 be reqviod In an iudil and
sequently no opinion È5 given as lo Wheth￿ the ac(ounts pie5enta'liue and lau.
al￿ Ihe report is limited to thD5e mattels set 01$1 in the sia*meni bdim.
InOependerA ÈxaffAnw'sst•lement In connection with my examinats.orn no matty has con* to my allent*Jn lolhEI than
that dSsdosed bplDV4'1..
lil wh¢(fv gwe5 me reasoTrableiause to believe that in. any matsrAI respecl. the
iequkementS..
tv keep a(wunling rec￿5 In accotdono with seclion 130 of the
Ch)rit*S A¢l..
to prepa￿e￿counls wh(h a(ttrd with the accounling iecrrfd5and wI￿V
Ith the ac¢tyJnt￿9 iequliemenis ol the Charlles A(1 have nol been rne¢. L
121 lowhich, ￿ ffly opinh)n, altenikn shrmjld be diawn 10 L¥deJ to enable a proper
ndeisiandj'ng ol the accovnis to be ￿(he￿.
' Ple05edelele Ihe words thebrockeis illheydonol upply.
Signed
Date
Nème
Rel￿onI prolessimal qvalifiiatiorfsl
crf body lil any)
FEW OF QGDCiffrl￿ o
1C-IED ACC¢XX4TANTS C¥CCA)
Address
1£
Ai•tth ZOIZ

SIR ARTHUR THOMSON CHARITABLE TRUST
j5tered Chari
Number 233005
Statement of Trust Assets as at 31 December 2024
12 month5 to 31 December 2023
Ntsmbtr
Total
Value
12 rnonths to 31 December 2024
Number
Total
Shart valut
Line
Rcf
De$triptio
ptrtwt4V
$h*rt
share
VAlue
b*npe
shar
sh•res
151
16)
17)
18)
19)
Invesimenis
1.646.865
1.948.377
75.763
76.717
Sarasin
Lloyds matured 28103124
Lloyd5 maiurtl 171W24
Ilayds magur4% 17/07125 3.60/0 p.a.iniere51*
1,713,668
1.29
2.202,162
8.61
79,486
2,1(K).E57
Sub-Totsl
2,281,649
Ban￿D
Bank Balance
9A457
73,113
Sub-total
96,457
2.173.970
Total funds available ai 31 De¢£mber 2024
2,37B.106
Interest re 1717124- 31112124 is £1,290

SIR ARTHUR THOMSON CHARITABLE TRUST
12 months to
12 months 10
31 Dece]nber
31 DeLemb¢r
NOTES TO ACCO
2024
2023
Note I
Income
Bequest
Sarasin
30 Year Reunion Dinner MBCHb BM¢dSc
lftvestment Income on Lloyds term deposlt
Iwom¢ r¢c'd frvm JABBS Foundaiion IBMRES
45,274
55.803
9S2
319
8.145
113.492
44.599
54,229
938
14,855 as met by ATcf Th)¢ Cxiemally
14.621
F4ote 2
Ch4lr5 Acrfon
Medsoc Oonation
Test transfer from banck account
Refreshrnents for Meetings
3940
43.75
3,984

SIR ARTHUR THOMSON CHARITABLE TRUST
istered Chari
233005
Actual Income & Ex
enditure Account for the 12 months endin
31 December 2024
12 months t
12 months to
JI Dec 2023
Line
31 Dee 2024
Ref
Description
121
(3)
(41
lllcoine
Note I
113.492
114,621
I￿sS Expenditure
Sir Arthur Thomson Distinguished V2Siting Professorship
John Ash Lecture
Sir Arthur Thomson bursaries for MBChB elective study
Sir Arthur Thomson bursaries for BDS elective study
Intercalatin8 Bursaries for Medical ar￿ Dental students
Summer vacatton projects for Bmedsc UG
Summer vacation projects for MBChB & GEC UG
Support for Prizes
Support for Social Events
Chairs Action
1.575
1,248
2,000
620
411.289
8.500
17.000
5,120
IlJ,400
45,(x)O
10.000
12.750
5.740
10,400
3,984
3,346
855
2.940
10
Iyote 2
12
Honoraria
3.447
13
BMRES
Conference Funding
B WAMS ￿llding
Travel Expenses
High Achievement
14
2,960
iJii
15
285
421
18
Sub-total
90.148
l(X),543
Surplus
23 J44
14,078
A¢¢umulated Funds as at 31 December 2024
12 months to
31 Def 2024
12 months to
31 D¢¢ 2023
Line
Ref
Description
121
(J)
(41
20
BAl8llce Broll
ht Forward l
73.113
209,035
21
Surp1us￿efl¢lt
23J44
14,078
22
Transfer fronvto Investment
-150.000
23
Balance &vail4bl¢ 31 December
96.457
73,113

51RARTH
'R THO,MSO
stered Cb*ri
HARITABLE
233005
VST
And
et Iorthe 12
Rths erjdin
eiern
Bidetl
V•rknre
B•dgtl
11
JJ Deri•i4
31 2023
)1 2024
SWArt￿l
.0
beyafj
45.0
10.(
45.￿0
8.5
I7,1￿)0
10.(
5,3bO
16.0
5J60
5.740
EMf*
eiemony
pl)5
£7.L
ptovlsiDffl
Mqdlcal
Clnner
1tr.4
E3.4W r
Dental
10.4to
6uL*etto
lu&SC
3.447
3.SWJ
4,1
NO bvtt8et
adthl
BMRES
in¢¢Kn
2.940
3,￿0
Tnvd&pwJ¢5
bWAP45Fwthg
Awarth¢
hor ba%i5-
2500
IOOJ43
.t4g
104.760
105,360

CHARITY
(OMMISSION
Independent Examinei's
Report on the Accounts
Section A
Independeni Examiner's Report
Report to the triFStees/membe15 01
HG SIL AfèTHuQ ThOMStsN
CHPfQlTA8LE TRurr
00 a￿ount5 lor Ihe yew thjed
EItIlJLIEJ
Charlty no Illanvl
FJ3aJUS
Set (wjlon ￿ge5
Re$￿ttl¥t￿n$￿lMleS •f tntytees The th31irfs tiusiee5 are le5pMsib￿ lor the preparntith) ol Iheèrctyjntk Th2thaFIIy's
¢xamlner
Iruslees [(x￿NIl¥ Ihai an athlil15 requiied loi this yeai undei sect￿n 144 of the
Chal¢t￿A(1 2011 (1￿ (haTlt*s Ail) and tt￿1 aTh Indeithni examinat￿ is [￿ed.
11 15 my respon5ii¥lily l(
examine the actounls mder seitiort 145 of Ihe (haiities
10 lollLlW Ihe pioiedures lakj dtrwn In gonual Oirecllons g￿rn by Chaiily
comm155bn lu￿er section 14515llb) of the (halit￿5 Acll, aThJ
10 State *thethei particular tnalleis have c¢xr* to my atleTrlh)n.
Ba55s•f In*¢nd¢ni ex•ntherfs My ex3minalth wa5 cair*d (￿1 In accordan￿ with gepetal Directhjns gwen ty the
5lOtemeftt tharily CThmmi55ion. An examination Intludes a re¥￿￿ ol Iheaiiounting records
kept by the (harily and a Comparis￿ ol thÈ ac£oun15 piesented wilh those reiords.
11 also Includes mn%deralion of any unusual items 01 di511osuies in the accounts and
seeking explaThatB)ns Iiom the t1ts51ees concernlNJ any 5uth tnalter& The p￿ed￿leS
undeilaken do not provOe all the ev¥Jentr that W￿10 be reqviod In an iudil and
sequently no opinion È5 given as lo Wheth￿ the ac(ounts pie5enta'liue and lau.
al￿ Ihe report is limited to thD5e mattels set 01$1 in the sia*meni bdim.
InOependerA ÈxaffAnw'sst•lement In connection with my examinats.orn no matty has con* to my allent*Jn lolhEI than
that dSsdosed bplDV4'1..
lil wh¢(fv gwe5 me reasoTrableiause to believe that in. any matsrAI respecl. the
iequkementS..
tv keep a(wunling rec￿5 In accotdono with seclion 130 of the
Ch)rit*S A¢l..
to prepa￿e￿counls wh(h a(ttrd with the accounling iecrrfd5and wI￿V
Ith the ac¢tyJnt￿9 iequliemenis ol the Charlles A(1 have nol been rne¢. L
121 lowhich, ￿ ffly opinh)n, altenikn shrmjld be diawn 10 L¥deJ to enable a proper
ndeisiandj'ng ol the accovnis to be ￿(he￿.
' Ple05edelele Ihe words thebrockeis illheydonol upply.
Signed
Date
Nème
Rel￿onI prolessimal qvalifiiatiorfsl
crf body lil any)
FEW OF QGDCiffrl￿ o
1C-IED ACC¢XX4TANTS C¥CCA)
Address
1£
Ai•tth ZOIZ

SIR ARTHUR THOMSON CHARITABLE TRUST
j5tered Chari
Number 233005
Statement of Trust Assets as at 31 December 2024
12 month5 to 31 December 2023
Ntsmbtr
Total
Value
12 rnonths to 31 December 2024
Number
Total
Shart valut
Line
Rcf
De$triptio
ptrtwt4V
$h*rt
share
VAlue
b*npe
shar
sh•res
151
16)
17)
18)
19)
Invesimenis
1.646.865
1.948.377
75.763
76.717
Sarasin
Lloyds matured 28103124
Lloyd5 maiurtl 171W24
Ilayds magur4% 17/07125 3.60/0 p.a.iniere51*
1,713,668
1.29
2.202,162
8.61
79,486
2,1(K).E57
Sub-Totsl
2,281,649
Ban￿D
Bank Balance
9A457
73,113
Sub-total
96,457
2.173.970
Total funds available ai 31 De¢£mber 2024
2,37B.106
Interest re 1717124- 31112124 is £1,290

SIR ARTHUR THOMSON CHARITABLE TRUST
12 months to
12 months 10
31 Dece]nber
31 DeLemb¢r
NOTES TO ACCO
2024
2023
Note I
Income
Bequest
Sarasin
30 Year Reunion Dinner MBCHb BM¢dSc
lftvestment Income on Lloyds term deposlt
Iwom¢ r¢c'd frvm JABBS Foundaiion IBMRES
45,274
55.803
9S2
319
8.145
113.492
44.599
54,229
938
14,855 as met by ATcf Th)¢ Cxiemally
14.621
F4ote 2
Ch4lr5 Acrfon
Medsoc Oonation
Test transfer from banck account
Refreshrnents for Meetings
3940
43.75
3,984

SIR ARTHUR THOMSON CHARITABLE TRUST
istered Chari
233005
Actual Income & Ex
enditure Account for the 12 months endin
31 December 2024
12 months t
12 months to
JI Dec 2023
Line
31 Dee 2024
Ref
Description
121
(3)
(41
lllcoine
Note I
113.492
114,621
I￿sS Expenditure
Sir Arthur Thomson Distinguished V2Siting Professorship
John Ash Lecture
Sir Arthur Thomson bursaries for MBChB elective study
Sir Arthur Thomson bursaries for BDS elective study
Intercalatin8 Bursaries for Medical ar￿ Dental students
Summer vacatton projects for Bmedsc UG
Summer vacation projects for MBChB & GEC UG
Support for Prizes
Support for Social Events
Chairs Action
1.575
1,248
2,000
620
411.289
8.500
17.000
5,120
IlJ,400
45,(x)O
10.000
12.750
5.740
10,400
3,984
3,346
855
2.940
10
Iyote 2
12
Honoraria
3.447
13
BMRES
Conference Funding
B WAMS ￿llding
Travel Expenses
High Achievement
14
2,960
iJii
15
285
421
18
Sub-total
90.148
l(X),543
Surplus
23 J44
14,078
A¢¢umulated Funds as at 31 December 2024
12 months to
31 Def 2024
12 months to
31 D¢¢ 2023
Line
Ref
Description
121
(J)
(41
20
BAl8llce Broll
ht Forward l
73.113
209,035
21
Surp1us￿efl¢lt
23J44
14,078
22
Transfer fronvto Investment
-150.000
23
Balance &vail4bl¢ 31 December
96.457
73,113

51RARTH
'R THO,MSO
stered Cb*ri
HARITABLE
233005
VST
And
et Iorthe 12
Rths erjdin
eiern
Bidetl
V•rknre
B•dgtl
11
JJ Deri•i4
31 2023
)1 2024
SWArt￿l
.0
beyafj
45.0
10.(
45.￿0
8.5
I7,1￿)0
10.(
5,3bO
16.0
5J60
5.740
EMf*
eiemony
pl)5
£7.L
ptovlsiDffl
Mqdlcal
Clnner
1tr.4
E3.4W r
Dental
10.4to
6uL*etto
lu&SC
3.447
3.SWJ
4,1
NO bvtt8et
adthl
BMRES
in¢¢Kn
2.940
3,￿0
Tnvd&pwJ¢5
bWAP45Fwthg
Awarth¢
hor ba%i5-
2500
IOOJ43
.t4g
104.760
105,360