BEACON HILL SPORTS ASSOCIATION Trustees, report 2024125 Welcome everybody to this AGM of the Association. For those new to the Charitable Trust I would juBt like to remind you of our governing instrument Oiir purpose is to provide and maintain a village hall and sports and recreational facilities for the residents of the four parishes of Wickham Bishops, Great Totham, Great and Little Braxted. The charity was founded on 10 January 1928, over 97 years ago. It is therefore just over 2 years to our ntenary. We hope to be celebrating this in a big way. More on this in due course. There have been several changes to the Board of Trustees since the 2024 AGM. Resignations and appoinlments In March 2025, Stewart walla stepped down as a Trustee and John Rayment handed over the baton for the Bridge Club to Eleanor Dash in November. In August, Bryony Rochester, Tennis Club representative stood down due to work commitments and recently handed over to Tim Eacott. We give thanks to the outgoing Trustees for their time and commitment and welcome Eleanor and Tim to the Board. I should also mention and give thanks to Ken Matten who has had to take a break from active participation until further noti, but we hope to see him back soon. Management of the Charity First of all I would like to thank Nicole Carter. our Secretary, for the professionalism and enthusiasm with which she carries out her role. The four Committees have been fully operational during the year. They are Property and Facilities Management, Finance and Investments, the Fund Raising Committee and the Comrnittee for Strategy. I would like to thank David Croom, who chairs the Propety and Facilities Management Committee. Alongside David, Graham Finch a publicly elected Trustee, and other committee members ensure our propcrtics are well maintained. Anthony Groves, a volunteer, continues with us in his role as Webmaster for which we are very appreciative_ I continue to chair the Finance Committee but we are looking for more volunteers to join the Fund Raising and Strategy Committees. During the year, I was able to hand over hall booking services to Sara Gocdwin, another volunteer, and l am pleased to advise that she is managing this area extremely well. We also have the services of Kim Obank, who has started up a Facebook page for BHSA and does a splendid job of keeping it up to date. Last but not least, I give thanks to Robert Brown who, voluntarily, provides his services as an electrician. All the Trustees are also volunteers and I would like to reiterate my thanks to all for their time and support. In addition to the volunteers mentioned above, on behaw of the Charity, I would like to thank Andrew Goodwin, director of Meadow Brook SeNices Ltd, and his colleagues for the monitoring and Maintenan of the Hall, and John Bewley who provides janitorial setvices for the Hall.
Fund raislng There were no fund raising events held since the last AGM and the Jazz Club did not donate to the BHSA in the year. Financial perforniance The accounts for the year ended 30 September 2025 show a £3.591 deficit for the year. The increase in rents from Clubs operating on the field includes rents for earlier years. This follows agreements reached with the Football and Tennis Clubs to change the basis of charging for use of their locats'ons from 2021122 onwards. Hall bookings were maintained at 2023124 levels. Fund raising activities included the last few re[pts for the Quiz held last October. the profft from which had been reported in last yearfs Trustees, Report, along with £410 transferred from the 200 Club's bank account following the decision to cease this lottery in November 2024. Investment income had increased by 21 % compared with the previous year, reflecting the benefrt from the change in investments in the portfolio in 2022123. Field outgoings increased this year following essential tree Works at the field for safety reasons. As light and heat costs reduced, this resulted in deereases in annual costs for both the field and the hall this year. This was further improved by the refund received from the claim for overcharging VAT in previous years by our energy supplier. There is still a further eleven months period awaiting settlement to complete the claim for VAT overcharging by YU Energy. The investrnent portlolio continues to be monrtored by Finance Committee members. Independent Examiner I would also like to thank Bambi Harrison for being our Independent Examiner of the accounts again this year. Up<oming events The next Jazz event, with Wickham Bishops New Orleans All Stars, is being held in the Hall on 20th DeMber, and the Drama Club are holding this yearfs pantomime, Cinderella and the Velvet Slippef, on Friday 9th and Saturday 10th January in the Hall. Elizabeth J Cshall Chair November 2025
Independent examiner's report to the trustees of the Beacon Hill Sports Association I r¢port on the accounts of the Trust for the year ended 30 September 2025. which are sel out on pages 110 3. Respective re5ponsibilitie8 of trustees And examiner The chariry's irusiees are responsibl¢ for the preparaiion of ihc a¥wuRts. Th¥ Lhatily'5 Irustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examinatson is needed. It 15 my SPonsibl1]ty to.. examin¢ the accounts under section 145 of the 2011 Aei. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. and to state whether partieiilar mgtters have come to my Attentinn. Basi3 of iDd¢p¢nd¢ttt ¢xamin¢r $ r¢port My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those reeords. It also includes consideration of any unusual items or disclosures in the accounts, and sccki118 explaLiatioiis froiii you as tSt¢¢5 conceming any such mattcrs. Th procedures undertaken do not provide all the evidence that would be Tequired in an audit and ¢onsequenily no opinion is given as io whether the accounts preseni a'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act. to prepare accounts which accord with the accounting records and Comply with th¢ accounting requirements of the 2011 Act have not been mel. or (2) to which, in my opinion. attention should b¢ drawn in order to enable a proper understanding of th¢ accounts to be reached. Bambi Harrison FCCA, Arr Suit¢ 6, Peverel House, Maldon Road, Hatfield Peverel, CM3 3JF IG November 2025
B•aeon Hlll Sport¥ A8qoelatlon Re¢vlpt8 and Paym•nts lor y•ar •nd•d 30th Soptomb•r 2026 2025 21)24 Brnught forward •8 at l•t OCtor 2023 Natwest CIA United Trust BAnk Tilney prfdio- cost 50.844.91 64.928 65 280.911.61 43,798.19 62.479.03 277,553.00 303 Incom• Block orsnts hall H811 major contra¢t¥ Block grant8 frJfttlJAII and tertnis Hall lettings Field bookinty Utility reIptS Mugie lin( Fund ralsing Parking at tha h911 Mis¢xllan8QUS 16.897.00 9.077.32 12.951.45 40.153.00 80.00 10,217.29 594.00 614.$0 1.037. 140.C(J 18.7.45 8.126.78 6.900.00 40.144.10 11,363.( 135.00 767.00 1.151.00 25,306.03 page 3 761.$6 112 629A Inve5tmenl Income FixJ term and other investments Incom¢ Management fè8s Nel losses on sales 11.163.29 13.6(X).00) 9,552.23 (3.600.001 Totsl Incame 118 581.65 Totsl •xp•ndltur• seo paga ? 95 892.10 Exce•• of In#amellexp•ndltur• ovor Incomo) Carrlod forward at 30 Sèptèmbèr 2024 Repre8entsd by: Cash Nalwest CIA Tilney portfolio- cost United Tnjst Bank 46,514.37 285.319.37 68.084.18 50.644.91 280,911.6. 64.928.6: 17 Page I
acon Hlll Sports AssoclatloTr R•c•lpts and Pawn•nts for yèAr end8d 30th $8ptsmb•r 21125 2015 2024 Paym•nts Sportg Fl•ld Electsicty Water Insur8ncg Proportk)n of hall c(y)Iract fiekl Clganing Ground mainlongnco R8pairs and maintenance 4,134.5T 1,470.90 1.149.28 3,791.63 300.00 12,366.10 3,354.53 7,498.53 1,100.98 1,141.03 3.500.04 451.14 5,347.02 2.859.62 26 567.01 Hall Hall refunds Electric Gas Water In8urance Janitorial supplies Cleaning services Garden maintenan¢e Fees and subsrriptK)ns Printing, Postage and stationery Telephone Service Lxjntrdct MISG expens see pagB 3 Repair5 and maintenance of hall Card fees for hall hlre recelpts vla webslle 367.50 5,591.17 5.507.98 1,799.94 840.00 11,639.80 6,670.45 1,550.80 3,88G.87 357.78 8,721.51 2,690.52 1.338.78 0.00 1.259.18 13,999.92 631.32 30.354.34 87.of 321.42 7,311.31 4,602.12 1,174.78 0.00 1.T92.TT 13,708.33 S.25 22,864.28 103.97 028.34 Totsl plOnts 95 892.10 105 Page 2
B8acon Hill Sport* A##oelatlon Rgcolpts and Payments for year gndod 30th Sgptsmber 2025 2025 2024 Mlse•llan•ouB Incom• Replacem8nl fobs Replacement fobs Le9acy from Mrs Pauline Playgr 100.00 40.00 250.00 66.03 25,OC4J.00 Jun Jul 140.C 25.306.03 Mlscellanwus expen$es Retreshments for AGM Table Irdley Gifts lo non-TNslee volunteers Charity donation Refreshments forAGM Table troll8y Advertfor new Chairperson 59.75 45S.03 41.54 75.00 Jan 45.00 Fob 36.50 332.$0 176.25 Jul 590.25 631.32 Elizabeth J Co88hall Chalr Nicole Carter Secretary 27 Nov8rnber 2025 Page 3