BEACON HILL SPORTS ASSOCIATION
Trustees’ report 2019/20
Welcome everybody to this AGM of the association. For those new to the Charitable Trust I would just like to remind you of our governing instrument. Our purpose is to provide and maintain a village hall and sports and recreational facilities for the residents of the four parishes of Wickham Bishops, Great Totham, Great and Little Braxted. We were founded on 10[th] January 1928, over 92 years ago.
There have been some changes to the Board of Trustees since the 2019 AGM.
Resignations and appointments : Barry Sayers was re-appointed in November 2019 and resigned in June 2020 but continues to support the BHSA as a Vice President. In July 2020, Ann Goody replaced Barrie Stead as the Bridge Club representative following his resignation in June 2020. Jonathan Gustard of the Tennis Club handed over to Bryony Rochester in February 2020. Ian Wiley was co-opted and Nicole Carter was appointed Honorary Secretary in February 2020. It is a long time since we have had a Secretary and so Nicole’s skills are greatly appreciated. We all welcome the new Trustees and the Secretary. We also give thanks for their services to those who have left the BHSA.
Management of the Charity
Of the four possible Committees, there have been only two fully operational committees during the year, Property and Facilities Management and the Finance and Investments Committee. I would like to thank Dave Croom, who chairs the Property and Facilities Management Committee having taken over from Barry Sayers, and all the members of both Committees who have given substantial amounts of time to the BHSA.
In particular, as regards the Finance Committee, I would like to thank Ian Wiley for leading the project to choose external investment managers and Barry Faber who, as changes occur, ensures that block grants are amended fairly.
I continue to chair the Finance Committee.
I would also like to thank Margaret Macgregor, who as the Booking Clerk and Cashier fulfils a very important and demanding role for the BHSA. Thanks also to Ken Matten who assists Margaret by preparing the booking schedules each year and by producing a reconciled account when fund raising events are held.
It would also be remiss if I did not give thanks to Robert Brown who provides his services as an electrician and Roger Lyons who looks after the website.
We are all volunteers and I would like to reiterate my thanks to all for their time and support.
Fund raising
The Committee, with its band of regular helpers, organised the October Quiz raising £917 of income. Peter Hughes, with his Jazz nights, held monthly concerts through to February and contributed £4,046 of combined donations and hall hire income. No further fund raising was possible after March.
The pandemic
Covid-19 came out of nowhere and has had a huge impact on the Charity as we entered lockdown in March 2020. The Property and Facilities Management Committee, greatly supported by Andrew Goodwin of Meadow Brook Services Ltd, are to be commended upon their swift actions to safeguard the Hall and ensure the Hall could be used safely after the first lockdown. Getting to grips with the Covid regulations is no small feat. I would also like to give thanks to John and Daryl Bewley who provide janitorial services for us.
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To overcome the financial impact of the pandemic, Maldon District Council dispensed Government grants to the recreational and hospitality sector. BHSA secured £35,000 in respect of the Hall and the sports pavilion, and the Tennis Club claimed £10,000 for their own use. Clarity is being sought as to whether the Tennis Club were entitled to claim the grant for themselves.
The Football Club
In March 2020, the 2020 Exemplary Service Award by Essex County FA was awarded to Peter Mickelsen, one of the founders of the Beacon Hill Rovers Football Club and a former Chair of BHSA. Sadly, Peter died shortly after receiving his award. However, in memory of Peter’s achievements, the Football Club having decided to develop the Pavilion plan to rename it The Peter Mickelsen Pavilion. The BHSA awarded the Club an £8,000 grant to help with this development.
Financial performance
The accounts for the year ended 30 September 2020 show a £1.5k excess of income over expenditure. This surplus has been achieved due to the inclusion of the £35k Government grant which has offset £21k of expenditure on completing the toilet constructed at the front of the Village Hall. The addition of this facility will enable the Boardroom to be hired out during the day when normal life resumes.
As at 30 September 2020 the internal management accounts show that virtually half of the grant from the Government has been utilised. Little improvement in this situation is anticipated so it is expected that the remainder of the grant will be utilised within the six months to 31 March 2021.
Interest received in the year was £5.2k which is 18% down on 2019. Interest rates have fallen considerably which has prompted the Trustees to seek alternative low risk investments to overcome loss of capital from inflationary factors.
Independent Examiner
I would also like to thank Bambi Harrison for being our Independent Examiner of the accounts again this year.
I normally end my report by advising when the next fund raising event will be held, but I believe that to be a long way off. Please do all ensure that Covid-19 regulations are strongly adhered to so that we can all come out of this pandemic at the earliest opportunity.
Elizabeth J Coeshall Chairman November 2020
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Independent examiner's report to the trnste¢s of The Beacon Hill Sports Association I report on the accounts of the TnL8t for the year ended 30 September 2020. which are get out on pages I to 3. Respeetiv¢ r¢sponsibilities of trllSte and examiner The charity's trustees are resw)nsible for the prepardtion of the accounts. The charity's trust¢¢s consider that an audit is not required for this year under section 144(2) of the Chariii¢s Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Commission und¢r section 145(5Xb) of the 2011 Act. and to slate whether particular matters have come lo my attention. Basis of indep¢nd¢nt examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual it¢ms or disclosures in the accounts, and seeking explanations from you as truslees concerning any such matters. The procedures undertsken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether th¢ accounts present a 'true and fair view, and the report is limited io those matters sei out in the stat¢m¢nt below. Independent examiner's stydtement In connection with my examinatio no matter has come to my attention: (l ) which gives me reasonable cause to believe that in any mafrrial respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act. to prepare accounts which acrd with the accounting records and comply with the accounting requirements of the 2011 Act have not been met. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to reached. Bambi Harrison FCCA. ATT 51 Church Road. Wickham Bishops. Essex CM8 3JZ November 2020
88acon Hlll Sports Association Receipts and Payments for year ended 30th Sopt*nb•r 2020 2020 2019 Brought for4Yard as at 1st Oct0t 2019 HSBC CIA Skipton 8ISoc Bank of Cyprus Close Bros Secure Trust Unrted Trust Bank Cambridge & Counties Bank 8,231.58 73,000.C(I 30,000. 73.000. 73.000.00 58.981_11 83,000.00 41,708.76 73,000.00 30,000.00 73,000.00 73,000.00 58.052.27 83,000.00 212.69 In¢om• Block grants hall Hall major ¢onlracts Block grants football and tènnis Hall letts'ngs Field bookings Utility receipts Music licences Fund raisin9 Govemment grants- COVID-19 Miscellaneous 16,275 50 4.785.00 3.600. 15.969.67 226.50 3.258.55 420 00 3.992.70 35.000.00 150.00 17,436.00 9,570.00 4,706.00 25,284.90 7.100 36 380.00 5,060.75 see page 3 1,7B7.80 Invo8trnent Inc¢)m• Fixed term investments 5.180.24 6,293.39 Totsl Incom• Total axpéndlturn See page 2 Exco8$ of Income ov•r eXndItUre Carrfed forward ¥t 30 S•pt8mb•r 2020 Repre$6ntsd by: Ca$h HS8C CIA Close Bros Skipton B/Society Secure Trust Bank of Cyprus Cambridge & Counties Bank United Trust Bank 82.720.57 73,000.00 0.00 73.000.00 30.000.00 83.000.00 58,981.11 8,231.58 73.000.00 73,000.00 73,000.00 30,000.00 83,000.00 58.981.11 39 212.69
Beacon Hill Sports Association Receipts and Payments for year ended 30th September 2020 2020 2019 Payments Sports Field Electricity Water Insurance Proportion of hall contract re field Cleaning pavilion Ground maintenance Repairs and maintenance 2.686.12 262.15 703.80 4.79166 1,552.07 3.522.20 1,208.20 3,261.94 1.485.52 754.68 5,132.46 2,154.65 5,349.46 6,373.46 512.17 Hall Hall refunds Electricity Gas Water Insurance Janitorial supplies Cleaning servi¢es Garden maintenance Fees and subscripl'ons Printing. Postage and stats'onery Telephone Service contract Misc expenses see page 3 Repairs and maintenance of hall 2,281.00 6,860.19 4,000.69 742.56 3,110 00 122.02 5,237.17 3.054.30 1.174.78 222.60 1.176.79 9.791.60 312.47 13.580.81 15.00 6,477.87 6.620.84 2,831.42 3,018.72 249.66 7,900.37 1,584.19 1,229.03 61.92 1,283.47 8,019.13 2,722.35 24,042.25 Capital expenditure On account of extension for toilet 20.975.99 19,599.15 72 642.97 85 Total p•yments 87 369.17 110 167.54
Beacon Hill Sports Association Receipts and Payments for year ended 30th September 2020 2020 2019 Ml8¢ollaneou$ Incom• Nov Car parking Bank efror 9.00 -0.20 Feb Mar Compensation from HSBC Coffee machine takings Bank charges recovered from hall hirer Car parking Car parking Car parking HSBC donation for BH Rovers Tennis Club contribution lo drain maintenance 100.00 16,00 12.00 4.00 Jun 0.00 0.00 1,000.00 747.00 Jul Sep 150.00 1,787.80 Mlscellanoou• frxpenses Payment of donations to B H Rovers Fo¢)d for AGM Charity donab'on Bank charges Flowers for committee member Refreshments for AGM Gift for outgoing Facilitses Contractor Tables for Hall Unpaid cheque from hIr of Hall Gift for volunteer Supplier error on invoice A¢Jvert for Facilibes Management Contractor Oonatron lo Charity for P C Mi¢kelsen {Dec'd} Legal questr.on advice cost Payment of donations to B H Rovers - by oftsel to outstanding block grant and utilty ¢osts 1,000.00 58.00 75.00 Nov 75.00 71. 55.77 Jan 555.35 15.00 17.00 Aprll May 14.00 100.00 Jul 5.00 1,000.00 312.47 2,722.35 EIEabelh J Coeshall Chairman Peter Parkinson Chaiman DATE
Independent examiner's report to the trnstees of The Beacon Hill Sports Association I report on the accounts of th¢ Tt for the year ended 30 September 2020. which ate set out on pages 110 3. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The chaTiry'S trustees consid¢r that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examinalion is needed. It is my reswnsibility to- examine the accounts under section 145 of the 2011 Act. to follow the PTocedures laid dowi) in the general Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. and to state whether particular matters have come to my attention. Basis of independent exAminer's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideraiion of any unusual items or disclosures in the accounts, and seeking explanations from you &s trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in ihe statement below. Independent examiner's statement In connection with my examination. no matter h&s come to my attention: (l) which gives me reasonable uSe to believe that in any material respect the requirements: to keep accounting records in accordan¢¢ with section 130 of the 2011 Act. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met" or (2) to whiclL in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Bambi Harrison FCCA, ATF 51 chUh Road. Wickham Bishops. Esw CM8 3JZ November 2020