## **BEACON HILL SPORTS ASSOCIATION** 

## **Trustees’ report 2019/20** 

Welcome everybody to this AGM of the association. For those new to the Charitable Trust I would just like to remind you of our governing instrument. Our purpose is to provide and maintain a village hall and sports and recreational facilities for the residents of the four parishes of Wickham Bishops, Great Totham, Great and Little Braxted. We were founded on 10[th] January 1928, over 92 years ago. 

There have been some changes to the Board of Trustees since the 2019 AGM. 

**Resignations and appointments** : Barry Sayers was re-appointed in November 2019 and resigned in June 2020 but continues to support the BHSA as a Vice President. In July 2020, Ann Goody replaced Barrie Stead as the Bridge Club representative following his resignation in June 2020. Jonathan Gustard of the Tennis Club handed over to Bryony Rochester in February 2020. Ian Wiley was co-opted and Nicole Carter was appointed Honorary Secretary in February 2020. It is a long time since we have had a Secretary and so Nicole’s skills are greatly appreciated. We all welcome the new Trustees and the Secretary. We also give thanks for their services to those who have left the BHSA. 

## **Management of the Charity** 

Of the four possible Committees, there have been only two fully operational committees during the year, Property and Facilities Management and the Finance and Investments Committee. I would like to thank Dave Croom, who chairs the Property and Facilities Management Committee having taken over from Barry Sayers, and all the members of both Committees who have given substantial amounts of time to the BHSA. 

In particular, as regards the Finance Committee, I would like to thank Ian Wiley for leading the project to choose external investment managers and Barry Faber who, as changes occur, ensures that block grants are amended fairly. 

I continue to chair the Finance Committee. 

I would also like to thank Margaret Macgregor, who as the Booking Clerk and Cashier fulfils a very important and demanding role for the BHSA. Thanks also to Ken Matten who assists Margaret by preparing the booking schedules each year and by producing a reconciled account when fund raising events are held. 

It would also be remiss if I did not give thanks to Robert Brown who provides his services as an electrician and Roger Lyons who looks after the website. 

We are all volunteers and I would like to reiterate my thanks to all for their time and support. 

## **Fund raising** 

The Committee, with its band of regular helpers, organised the October Quiz raising £917 of income. Peter Hughes, with his Jazz nights, held monthly concerts through to February and contributed £4,046 of combined donations and hall hire income. No further fund raising was possible after March. 

## **The pandemic** 

Covid-19 came out of nowhere and has had a huge impact on the Charity as we entered lockdown in March 2020. The Property and Facilities Management Committee, greatly supported by Andrew Goodwin of Meadow Brook Services Ltd, are to be commended upon their swift actions to safeguard the Hall and ensure the Hall could be used safely after the first lockdown. Getting to grips with the Covid regulations is no small feat. I would also like to give thanks to John and Daryl Bewley who provide janitorial services for us. 

1 



To overcome the financial impact of the pandemic, Maldon District Council dispensed Government grants to the recreational and hospitality sector. BHSA secured £35,000 in respect of the Hall and the sports pavilion, and the Tennis Club claimed £10,000 for their own use. Clarity is being sought as to whether the Tennis Club were entitled to claim the grant for themselves. 

## **The Football Club** 

In March 2020, the 2020 Exemplary Service Award by Essex County FA was awarded to Peter Mickelsen, one of the founders of the Beacon Hill Rovers Football Club and a former Chair of BHSA. Sadly, Peter died shortly after receiving his award. However, in memory of Peter’s achievements, the Football Club having decided to develop the Pavilion plan to rename it The Peter Mickelsen Pavilion. The BHSA awarded the Club an £8,000 grant to help with this development. 

## **Financial performance** 

The accounts for the year ended 30 September 2020 show a £1.5k excess of income over expenditure. This surplus has been achieved due to the inclusion of the £35k Government grant which has offset £21k of expenditure on completing the toilet constructed at the front of the Village Hall. The addition of this facility will enable the Boardroom to be hired out during the day when normal life resumes. 

As at 30 September 2020 the internal management accounts show that virtually half of the grant from the Government has been utilised. Little improvement in this situation is anticipated so it is expected that the remainder of the grant will be utilised within the six months to 31 March 2021. 

Interest received in the year was £5.2k which is 18% down on 2019. Interest rates have fallen considerably which has prompted the Trustees to seek alternative low risk investments to overcome loss of capital from inflationary factors. 

## **Independent Examiner** 

I would also like to thank Bambi Harrison for being our Independent Examiner of the accounts again this year. 

I normally end my report by advising when the next fund raising event will be held, but I believe that to be a long way off. Please do all ensure that Covid-19 regulations are strongly adhered to so that we can all come out of this pandemic at the earliest opportunity. 

Elizabeth J Coeshall Chairman November 2020 

2 



Independent examiner's report to the trnste¢s of The Beacon Hill Sports
Association
I report on the accounts of the TnL8t for the year ended 30 September 2020. which are
get out on pages I to 3.
Respeetiv¢ r¢sponsibilities of trllSte￿ and examiner
The charity's trustees are resw)nsible for the prepardtion of the accounts. The charity's
trust¢¢s consider that an audit is not required for this year under section 144(2) of the
Chariii¢s Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the general Directions given by the
Charity Commission und¢r section 145(5Xb) of the 2011 Act. and
to slate whether particular matters have come lo my attention.
Basis of indep¢nd¢nt examiner's report
My examination was carried out in accordance with the general Directions given by
the Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those records. It
also includes consideration of any unusual it¢ms or disclosures in the accounts, and
seeking explanations from you as truslees concerning any such matters. The
procedures undertsken do not provide all the evidence that would be required in an
audit and consequently no opinion is given as lo whether th¢ accounts present a 'true
and fair view, and the report is limited io those matters sei out in the stat¢m¢nt below.
Independent examiner's stydtement
In connection with my examinatio￿ no matter has come to my attention:
(l ) which gives me reasonable cause to believe that in any mafrrial respect the
requirements:
to keep accounting records in accordance with section 130 of the 2011 Act.
to prepare accounts which ac￿rd with the accounting records and comply
with the accounting requirements of the 2011 Act
have not been met. or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understsnding of the accounts to ￿ reached.
Bambi Harrison FCCA. ATT
51 Church Road. Wickham Bishops. Essex CM8 3JZ
November 2020

88acon Hlll Sports Association
Receipts and Payments for year ended 30th Sopt*nb•r 2020
2020
2019
Brought for4Yard as at 1st Oct0t￿ 2019
HSBC CIA
Skipton 8ISoc
Bank of Cyprus
Close Bros
Secure Trust
Unrted Trust Bank
Cambridge & Counties Bank
8,231.58
73,000.C(I
30,000.
73.000.
73.000.00
58.981_11
83,000.00
41,708.76
73,000.00
30,000.00
73,000.00
73,000.00
58.052.27
83,000.00
212.69
In¢om•
Block grants hall
Hall major ¢onlracts
Block grants football and tènnis
Hall letts'ngs
Field bookings
Utility receipts
Music licences
Fund raisin9
Govemment grants- COVID-19
Miscellaneous
16,275 50
4.785.00
3.600.
15.969.67
226.50
3.258.55
420 00
3.992.70
35.000.00
150.00
17,436.00
9,570.00
4,706.00
25,284.90
7.100 36
380.00
5,060.75
see page 3
1,7B7.80
Invo8trnent Inc¢)m•
Fixed term investments
5.180.24
6,293.39
Totsl Incom•
Total axpéndlturn
See page 2
Exco8$ of Income ov•r eX￿ndItUre
Carrfed forward ¥t 30 S•pt8mb•r 2020
Repre$6ntsd by:
Ca$h
HS8C CIA
Close Bros
Skipton B/Society
Secure Trust
Bank of Cyprus
Cambridge & Counties Bank
United Trust Bank
82.720.57
73,000.00
0.00
73.000.00
30.000.00
83.000.00
58,981.11
8,231.58
73.000.00
73,000.00
73,000.00
30,000.00
83,000.00
58.981.11
39
212.69

Beacon Hill Sports Association
Receipts and Payments for year ended 30th September 2020
2020
2019
Payments
Sports Field
Electricity
Water
Insurance
Proportion of hall contract re field
Cleaning pavilion
Ground maintenance
Repairs and maintenance
2.686.12
262.15
703.80
4.79166
1,552.07
3.522.20
1,208.20
3,261.94
1.485.52
754.68
5,132.46
2,154.65
5,349.46
6,373.46
512.17
Hall
Hall refunds
Electricity
Gas
Water
Insurance
Janitorial supplies
Cleaning servi¢es
Garden maintenance
Fees and subscripl'ons
Printing. Postage and stats'onery
Telephone
Service contract
Misc expenses
see page 3
Repairs and maintenance of hall
2,281.00
6,860.19
4,000.69
742.56
3,110 00
122.02
5,237.17
3.054.30
1.174.78
222.60
1.176.79
9.791.60
312.47
13.580.81
15.00
6,477.87
6.620.84
2,831.42
3,018.72
249.66
7,900.37
1,584.19
1,229.03
61.92
1,283.47
8,019.13
2,722.35
24,042.25
Capital expenditure
On account of extension for toilet
20.975.99
19,599.15
72 642.97
85
Total p•yments
87 369.17
110 167.54

Beacon Hill Sports Association
Receipts and Payments for year ended 30th September 2020
2020
2019
Ml8¢ollaneou$ Incom•
Nov
Car parking
Bank efror
9.00
-0.20
Feb
Mar
Compensation from HSBC
Coffee machine takings
Bank charges recovered from hall hirer
Car parking
Car parking
Car parking
HSBC donation for BH Rovers
Tennis Club contribution lo drain maintenance
100.00
16,00
12.00
4.00
Jun
0.00
0.00
1,000.00
747.00
Jul
Sep
150.00
1,787.80
Mlscellanoou• frxpenses
Payment of donations to B H Rovers
Fo¢)d for AGM
Charity donab'on
Bank charges
Flowers for committee member
Refreshments for AGM
Gift for outgoing Facilitses Contractor
Tables for Hall
Unpaid cheque from hI￿r of Hall
Gift for volunteer
Supplier error on invoice
A¢Jvert for Facilibes Management Contractor
Oonatron lo Charity for P C Mi¢kelsen {Dec'd}
Legal questr.on advice cost
Payment of donations to B H Rovers - by oftsel
to outstanding block grant and utilty ¢osts
1,000.00
58.00
75.00
Nov
75.00
71.
55.77
Jan
555.35
15.00
17.00
Aprll
May
14.00
100.00
Jul
5.00
1,000.00
312.47
2,722.35
EIEabelh J Coeshall
Chairman
Peter Parkinson
Chaiman
DATE

Independent examiner's report to the trnstees of The Beacon Hill Sports
Association
I report on the accounts of th¢ T￿￿t for the year ended 30 September 2020. which ate
set out on pages 110 3.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The chaTiry'S
trustees consid¢r that an audit is not required for this year under section 144(2) of the
Charities Act 2011 (the 2011 Act) and that an independent examinalion is needed.
It is my reswnsibility to-
examine the accounts under section 145 of the 2011 Act.
to follow the PTocedures laid dowi) in the general Directions given by the
Charity Commission under section 145{5)(b) of the 2011 Act. and
to state whether particular matters have come to my attention.
Basis of independent exAminer's report
My examination was carried out in accordance with the general Directions given by
the Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those records. It
also includes consideraiion of any unusual items or disclosures in the accounts, and
seeking explanations from you &s trustees concerning any such matters. The
procedures undertaken do not provide all the evidence thal would be required in an
audit and consequently no opinion is given as to whether the accounts present a 'true
and fair view, and the report is limited to those matters set out in ihe statement below.
Independent examiner's statement
In connection with my examination. no matter h&s come to my attention:
(l) which gives me reasonable ￿uSe to believe that in any material respect the
requirements:
to keep accounting records in accordan¢¢ with section 130 of the 2011 Act.
to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the 2011 Act
have not been met" or
(2) to whiclL in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Bambi Harrison FCCA, ATF
51 chU￿h Road. Wickham Bishops. Esw CM8 3JZ
November 2020