Trustees’ Annual Report for the period
From 1 April 2021 To 31 March 2022
Charity name: Lancaster Hall
Charity registration number: 230889
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision of a village hall for the benefit of the inhabitants of the Parish of Send and surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race orpolitical,religious or other opinions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Use of the village hall for meetings, lectures and classes or other forms of recreation and leisure in the interests of social welfare. The hall is in use most days of the week for a variety of activities including pre-school play groups, Girl Guides, dog training, yoga, zumba, body fitness, freemasons, singing & dancing groups and adult & junior amateur dramatics. The hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and occasional fund raising fayres. The hall also has office space to rent which is currently used by the local parish council and a self contained flat that is let on a commercial basis |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees consider these activities to be consistent with Charity Commission guidance on providing for the public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference The hall does not provide grants. Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | N/A |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The hall is managed by volunteers from the local community who meet once per month (except August and December) to discuss hall matters as well as being available as required to attend to various matters at the hall. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall has continued to have a series of improvements to further benefit the community – such as a new heating system, electrical works & new fire alarm system. The committee has continued to be run by a dedicated group of volunteers. Hall bookings for the use of the halls remains strong and the hall is in demand by the local community. All achievements noted above benefit the hall and the wider community to ensure the hall is a pleasant place to hire and ensured its continued financial viability. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | Grants received from Guildford Borough Council. |
| Investment performance | Para 1.41 | N/A |
against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The hall has a strong pipeline of bookings and with increase applied to rates and the reduction in bills the hall continues to remain in surplus. Reserves of funds have been achieved through the receipt of grants from Guildford Borough Council which have been carefully spent on much need improvements – some of which bring efficiencyto costs – such as replacement boilers. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The receipt of grants from Guildford Borough Council have enabled us to hold funds in the event the hall was to remain closed for a prolonged period and should lockdowns / closures occur at a later point. Funds were also held to cover ongoing repairs and maintenance that are required. |
| Amount of reserves held | Para 1.22 | £18000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funding is from the renting of the halls and office space to the community and parish council as well as from the rental of a self- contained flat to the local church. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | None |
| A description of the principal risks facing the charity |
Para 1.46 | The increasing costs of lighting, heating and water. The hall is over 100 years old and requires constant maintenance. This puts pressure on the finances and there is a risk major works will be required in the future |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trust Deed governs the appointment of trustees and other members |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Lancaster Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 230889 |
| Charity’s principal address | 28 Send Road Send Surrey GU23 7ET |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mark Clover | Chairman | Until 31 August 2021 | ||
| Amanda Vaughan | Secretary | |||
| Justin Addison- Smith |
Treasurer | |||
| Fredrick Hookins | ||||
| WendyHulme | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Nicole Connell became Chairperson from 1 September 2021. She is not a trustee of the charity .
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Justin Addison-Smith | ||
Trustee & Treasurer |
||
| 5 October 2022 | ||
| 5 October 2022 |
Lancaster Hall
Receipts and Payments Account For the year ended 31 March 2022
| Balances at 1 April 2021 Bank current account Rental Deposit Repayable Revenue Receipts Hire of halls Rental income from flat Charitable Donations Bank Interest on savings Grants Revenue Payments Bank charges Caretaker cleaning materials Caretaker & Expenses Charitable Donation Cleaning (Cleaner & Window Cleaner) Equipment purchases Hall Booking Administrator Insurance Legal Fees Lighting, Heating & Water Marketing, Advertising & Website Licenses and Certificates Rates Repairs and Renovations Sundries Telephone & WIFI Excess of receipts over payments Balances at 31 March 2022 Bank current account Savings account Rental Deposit Repayable |
- | 2021/22 £ 14,938.87 800.00 14,138.87 17,440.19 10,010.00 17.56 2.18 10,667.00 38,136.93 96.00 216.89 3,103.00 57.50 180.00 449.24 1,280.00 2,291.33 5,876.19 699.17 1,481.00 130.68 10,850.94 205.44 501.86 27,419.24 10,717.69 7,654.38 18,002.18 800.00 24,856.56 |
- | 2020/21 £ 4,514.49 800.00 |
|---|---|---|---|---|
| 3,714.49 | ||||
| 4,378.54 9,960.00 7.58 - 20,193.00 |
||||
| 34,539.12 | ||||
| 69.00 242.40 891.00 - 225.00 - 370.00 2,274.05 185.00 4,852.69 432.41 481.00 - 13,793.77 96.96 201.46 |
||||
| 24,114.74 | ||||
| - | - | 10,424.38 14,938.87 - 800.00 |
||
| 14,138.87 |
Signed:
Justin Addison-Smith (Treasurer)
Dated: 5 October 2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamIne$ Report Report to the trusteesl members of LANC ArrLR HALL On accounts for the year ended Charity no (if any) 21og&g Set out on pages nf I report to the trustees on my examination oflhe aGcounts of th8 above charity {'%he Trust"} for the year ended21 03 lo2L Responsibilities and As the charity trustees of the Trusl, you are responsibl8 for the preparation basis of report of the accoun15 in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515}{b) of the Act. I have completed my examination. I confirm that no material matters have come lo my attention {other than that disclosed below ') in connection with the examination which gives me cause to believ8 that in, any material respect- accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Slgned: Date: Name: J4ElS Relevant professional qualification{s) or body (if any): Address: lj3 44 IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts= directions and guidance for examiners). Glve here brief details of any items thal the examinerwishes to disclose. IER October 2018