## **Trustees’ Annual Report for the period**
## **From 1 April 2021 To 31 March 2022**
## **Charity name: Lancaster Hall**
## **Charity registration number: 230889**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of a village hall for the benefit of
the inhabitants of the Parish of Send and
surrounding area without distinction of sex,
sexual orientation, age, disability, nationality,
race orpolitical,religious or other opinions.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Use of the village hall for meetings, lectures and
classes or other forms of recreation and leisure
in the interests of social welfare.
The hall is in use most days of the week for a
variety of activities including pre-school play
groups, Girl Guides, dog training, yoga, zumba,
body fitness, freemasons, singing & dancing
groups and adult & junior amateur dramatics.
The hall is available for hire for private functions
including children’s parties, wedding receptions,
funeral teas, village social functions and
occasional fund raising fayres.
The hall also has office space to rent which is
currently used by the local parish council and a
self contained flat that is let on a commercial
basis|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees consider these activities to be
consistent with Charity Commission guidance on
providing for the public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference The hall does not provide grants. Para 1.38 Policy on grant making
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|The hall is managed by volunteers from the local
community who meet once per month (except
August and December) to discuss hall matters as
well as being available as required to attend to
various matters at the hall.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall has continued to have a series of
improvements to further benefit the community
– such as a new heating system, electrical works
& new fire alarm system.
The committee has continued to be run by a
dedicated group of volunteers.
Hall bookings for the use of the halls remains
strong and the hall is in demand by the local
community.
All achievements noted above benefit the hall
and the wider community to ensure the hall is a
pleasant place to hire and ensured its continued
financial viability.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set|Para 1.41|N/A|
|Performance of fundraising
activities against objectives
set|Para 1.41|Grants received from Guildford Borough Council.|
|Investment performance|Para 1.41|N/A|
against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The hall has a strong pipeline of bookings and
with increase applied to rates and the reduction
in bills the hall continues to remain in surplus.
Reserves of funds have been achieved through
the receipt of grants from Guildford Borough
Council which have been carefully spent on
much need improvements – some of which bring
efficiencyto costs – such as replacement boilers.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The receipt of grants from Guildford Borough
Council have enabled us to hold funds in the
event the hall was to remain closed for a
prolonged period and should lockdowns /
closures occur at a later point. Funds were also
held to cover ongoing repairs and maintenance
that are required.|
|Amount of reserves held|Para 1.22|£18000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is from the renting of the halls and
office space to the community and parish
council as well as from the rental of a self-
contained flat to the local church.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|None|
|A description of the principal
risks facing the charity|Para 1.46|The increasing costs of lighting, heating and
water. The hall is over 100 years old and
requires constant maintenance. This puts
pressure on the finances and there is a risk
major works will be required in the future|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trust Deed governs the appointment of trustees
and other members|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Lancaster Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|230889|
|Charity’s principal address|28 Send Road
Send
Surrey
GU23 7ET|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Mark Clover|Chairman|Until 31 August 2021||
||Amanda Vaughan|Secretary|||
||Justin Addison-
Smith|Treasurer|||
||Fredrick Hookins||||
||WendyHulme||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Nicole Connell became Chairperson from 1 September 2021. She is not a trustee of the charity **.**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Justin Addison-Smith||
||
Trustee & Treasurer||
||5 October 2022||
||5 October 2022||
## **Lancaster Hall**
## **Receipts and Payments Account For the year ended 31 March 2022**
|**Balances at 1 April 2021**
Bank current account
Rental Deposit Repayable
**Revenue Receipts**
Hire of halls
Rental income from flat
Charitable Donations
Bank Interest on savings
Grants
**Revenue Payments**
Bank charges
Caretaker cleaning materials
Caretaker & Expenses
Charitable Donation
Cleaning (Cleaner & Window Cleaner)
Equipment purchases
Hall Booking Administrator
Insurance
Legal Fees
Lighting, Heating & Water
Marketing, Advertising & Website
Licenses and Certificates
Rates
Repairs and Renovations
Sundries
Telephone & WIFI
**Excess of receipts over payments**
**Balances at 31 March 2022**
Bank current account
Savings account
Rental Deposit Repayable|-|**2021/22**
£
14,938.87
800.00
14,138.87
17,440.19
10,010.00
17.56
2.18
10,667.00
38,136.93
96.00
216.89
3,103.00
57.50
180.00
449.24
1,280.00
2,291.33
5,876.19
699.17
1,481.00
130.68
10,850.94
205.44
501.86
27,419.24
10,717.69
7,654.38
18,002.18
800.00
24,856.56|-|**2020/21**
£
4,514.49
800.00
|
|---|---|---|---|---|
|||||3,714.49|
|||||4,378.54
9,960.00
7.58
-
20,193.00|
|||||34,539.12|
|||||69.00
242.40
891.00
-
225.00
-
370.00
2,274.05
185.00
4,852.69
432.41
481.00
-
13,793.77
96.96
201.46|
|||||24,114.74|
||-||-|10,424.38
14,938.87
-
800.00
|
|||||14,138.87|
Signed:
Justin Addison-Smith (Treasurer)
Dated: 5 October 2022
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent ExamIne$ Report
Report to the trusteesl
members of
LANC ArrLR HALL
On accounts for the year
ended
Charity no
(if any)
21og&g
Set out on pages
nf
I report to the trustees on my examination oflhe aGcounts of th8 above
charity {'%he Trust"} for the year ended21 03 lo2L
Responsibilities and As the charity trustees of the Trusl, you are responsibl8 for the preparation
basis of report of the accoun15 in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515}{b) of the Act.
I have completed my examination. I confirm that no material matters have
come lo my attention {other than that disclosed below ') in connection with
the examination which gives me cause to believ8 that in, any material
respect-
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examlner's statement
I have no concerns and have come across no other matters in connection
with the examination lo which attention should be drawn in order to enable a
proper underslanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Slgned:
Date:
Name:
J4ElS
Relevant professional
qualification{s) or body
(if any):
Address:
lj3 44
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts= directions and guidance for
examiners).
Glve here brief details of
any items thal the
examinerwishes to
disclose.
IER
October 2018