Charity Registration No. 229527 EAST KENT PLOUGHING MATCH ASSOCIATION TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR ENDED 310ECEM8ER 2024
EAST KENT PLOUGHING MATCH ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Page Legal and Administrative Infomalion Trustees. Report Independent Examiners Rew)rt Statement of Financial Aclivrti85 Balance Sheet Notes lo the Financial Statements 8-13
EAST KENT PLOUGHING MATCH ASSOCIATION Page 1 OFFICERS ANO ADVISERS Trustees Mike Barker Nicholas John Parsons Ichaimianl (WKe Chaimian} Ann* Bartlett mhael John Pl¢)mmer Geoff Cross M Cock$ Stuart Dunn Paul Stewart Dunn Giles Hirsl Andrew Edward Kefr Hary Kenton Colin Laker James Loder-symonds James Ledger lan Malhei Alan Robert Mummery Jeremy Mccabe Geoff Preston S Patfield E Plumplre Simon Timothy Phillips Patrick Overy FK)na Paterson Matt Solley lan Slickells M Spanton James Weir Mike Welham G Whrtehead Andrew Dean Tim Smrth Mo Ovenden Jack Wool Sarah Moir Michael Lyon Jamie C Bones Sophie Evans Hon SKretary Mrs Lorna Aslbury The Loft, North Elham, Canlerbury. Kent. CT4 6UY harlty No. 229527 Charlty Corr•spond•nt Brian Jone$- Treasurer 1 Pineham Bottom Cottages Pineham Dovef Kènt CT15 5HB Independent Examln•r D Payne FCCA Beresfords Chartefed certle Accountants 1-2 Rhodium Point Spindle Close Hawkinge Folkestone Kent CT18 7TQ Bankers NafvsI Bank Pk 11 The Parade Canterbury Kent CT1 2SQ
EAST KENT PLOUGHING MATCH ASSOCIAnoN Page 2 TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their annual report ak)ry th the financial statemerrts of the charrty for the year ended 31 December 2024. The finan¢ral statements have been prepargj in accordance with Ihe accounting policies set out on pages 8 and 9 and comply th the charrtls ru, the Chants Act 2011 and the requirements of the Slalemenl of Recommended Pradi¢e. rekvant to charrtw preparing Ihwr accounts in accofdance wrth the Financial Reporting Standard appIThb in the UK and Republ of Ireland IFRS1021. Strueture, governane• and management The charity is an unincorpoiated a$s¢XlIon gorn by its ru and is a registered charty. number 229527. The eharty was first registered in 1964. As sel out in the charitys rules. Ihe association shall consisl of memters from whom a President. V- President and Commrttee ol Management shall elected. Any person wishing to jcAn the association must be pr¢wsed, sewnded and elecled at a General or C¢)mmrtlee Meeling. Oblectlves and acllvltl•s The objects of the chanty are to encourage those emplo>ed in agricutture and to &vard prvzes for skill in Ploughing wlh Commerck41 Tractors. Vintage Trxtors and HeS The charity also awards prties for excellence in Crop Husbandry in Cereals. Peas, 8eans, Top Frurt, Potatoes and Vegetsbles. The charity also awards prrLes for Fam Workers who have &hieved pericJs of Long Service exceeding 25 years and 40 yeaTS. The charty also awns to e(ILKale the General PublK in the fundamentals of Agriculture, with special emphasis on the education of Children. The eharity also aims lo impart a greater understanding on the relatnShiP betsen Famiing and the Environment. The area of operation and benefrt continues lo bè that of East Kent. Publlc benellt The trustees confirm that they have compld wilh sectn 4 of charrt Act 2011 in hawng due re9ard for the Charty Commissionef's general guKlanee in publ benefrt. Achlevèm•nts and perf0mne• Chaimian's r8POrt Pot & I received a hond wrrtten letter in the Autumn of 2022 fr( Connan Hawarden. offering a sile for the ploughing match. The last time rt was here was in 2006 and the firsl time was in 1995. Many thanks lo the Hawarden family, the Maude famity and Robert SFencer for thi8 year. The fields selected went into Spring barky and Ire combined and baled in very g¢)od order Thank you the Nailbourne Team and Robert. With rain almost every day the week before hand, the ploughing ondrttons were perfecl Rain was scheduw lo be bwj on the day Somehow we gol away wrth just a sharp shower al lunch time. The cars got onto the srte and we managed to get everyone off. We had lo Icw 1 coach To quote Connan". "gc%l must be a pbughmanl" Conscious of Pal's problems wrth the rtxkel, l Came armed wrth 2. Wrth 15 minutes before launch. I was stood down by Geoff -'Ihe ploughman are anxths lo crack on, forget the r(xket. we woukj like them 10 Start" .1 wa5 devaslaled. The evenl produced some f*rce compe1rtn. Stephen Batchelor emerging lriumphanl again as our champKJn ploughman.
EAST KENT PLOUGHING MATCH ASSOCIATION Page 3 TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 As you know. we have had considerable prLrt)lems th Itaffic management and this has continued. They put the direction sHJns In the wrong Pla to stsrt vhth. and then not all of them. The parkers were very inexperienced not helped by being in a daze from smoking dope on the day To round off. they have not returned our signs. I have e-mailed Tom Owen of Elrte Traff Manaoemenl expressing how disappointed l am, and am not prepared lo pay the bill until we get our signs and some compensation for th8 twrible seryice on the day. The traffic lights, which were insisted on by Kent HhWays. $eNed no practal purpose except to extend wailing limes 10 gel on srte. This was frustrating and totally unnèossary in ffly ¢Jpinw. Despite the weather and traffic issues. sland holyers and visrtors seemed happy wrth the day. wrth bts of nice comments. This is all down to you the commrttee. the volunteers who help and all oui sponsors. Special thanks go lo Nick. my righthand man. who has simpty been brilliant. Thankyou lor your lime and mrnltmenl. To Andrew Kerr, I rnusl also offer thanks. Ihe laying out of the si18 was Immaculately done, which was real appreciated by the marquee cc¥np8nies and sland hoklers. To Geoff. the ploughing team and ol course Brian and Loma. E$pecialty Lna who has had lo tske the brunt of the calls and e- mails and has lo deal th me! Another star this yeai has been Sophie Evans, has taken over the trophy collectic)n, storage and documenting of winners If I have not named you spe¢rfa1ty. you are not left out Everyone In thi$ room shoukl feel proud of this year's match. whh Y+e managed lo drag atioss the finishing lino despite numorous problems. Next yeai lakes us lo Quex on the 24th September. 11 will be on grass wrth tr8e5, 1)ut is flat! l am surè this will bring u$ challenges. l am happy with them. l just don't want the old ones lo foll us. Flnanclal revlfjw The charills income in 2024 was £60.26912023 . £62.3911 from this was deducted resources expended of £51,43712023- £48,729) This left a profrt for the year of £8.83212023 £13,6621 Whtt was added lo the reserves brought foThvafd as shown on page 7. Reser¥es pollcy The trustees aim to maintain free reserves in unrestricted funds at a level which equ8198 10 approximate tsvo years of unrestricted charrtable expendrture. The trustees con$NJer that th level will provide $Ltfficienl funds to ensure Ihal the level of resources expended is covered. Kgy rnanagem•nt p•rsonn•l remunerntlon The trustees consider the board ol trustees as wnprising the key management personnel of the charrty in charge of directing and controlling the chanty and running and operating the chaiity on a day lo day basis. All Iruslees give of their lime freety and no tnJstee remuneration was Pa in the year. Details of Iruslee expenses and relaled paty IransactKJns a disck%ed in note 8 to the accounts.
EAST KENT PLOUGHING MATCH ASSOCIATION Page 4 TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 East Kent Ploughing Match Women's Sectlon The Women's SectKJn of the East Kent Pbughing Match ASsocl0n aims lo primnote and eneourage the involvement of the wive5 and partner5 of the Members and othws involved in Agriculture, including pk)ughing competf(ors. lo submf( and exhibrt for cc¥npetrtKJn, artleS whh demonslrale their domestic craft and skills. We also promote this sh(M to members of the general Publ for viewng and sttial interest. Statement of Trustees. R•sponslbllltle• The trustees are responsib for preparing Iruslees. feport and the financ1 slatemenls in accordance with the Unrte(l Kingdom Accounling Slandards (Unrted Kingdom Generally Accepted Accounting Prac¢i¢g1 and applioble L4w and regUkIn$. The law applble lo charrties requires the trusltss lo prepare financkil stslements fof each financial year which give a true and fair v*w of the slate of affairs of Ihe chafity and of the incoming resourc8S and application of resources of the charty lor that per. In preparing these fin8neh81 slalemenls. the trustee8 are required lo.. select 5Ultable accounting politiès and then apply ihem conslstently,. obsetve the methods and principle5 in the Charities SORP. make jud8ements and estimates that are reasonable and prudent.. State whether applicable accounting 5tandafd5 have been lollowed. subject to any material departures distlosed and explainefj in the financial statements,. and preparè the flrtancial statements on the 8oin8 concern basls unless it is inappropriate to presume that the charity will continue in busines5. The trustees are responsib for keeping Pfoper &counting records that disckjse wlh aSonable 8eeuracy at any time the financial posrtion of the charity and onabb them lo ensure that the financial $lalement$ comply wrth the Chafi1 Aet 2011, the applble Chant5 (Accounts and Reports) Regulations. and the provIsn$ of the conslrtUtn The trustees are also responsible for safeguarding the assets of the charrty and hence for taking reasonable steps for the prevention and detection of fraud and other irregularrties. .3,ZS Approved bylhetrusleeson....................................... andsigned ontheirbehawby.. Mrs L Astbury- Hon Secretary
EAST KENT PLOUGHING MATCH ASSOCIATIOM Page S INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST KEIIT PLOUGHING MATCH ASSOCIATION I report to the trustees on my eXaminaln of the accounts of East Kent Ploughing Malch Assoaation for the year ended 31 Decembei 2024. R•8pon#lbllltl•s and basls of roport As Ihe charity trustees of Easl Kent Pknjghing Match Assoaalion you a respon$ible for Ihe weparalion of the 8ccounls in 8¢¢ord8nce with the requirements ol the Charrt*5 Act 2011 nhe a¢ri. I report in respect of rny examination of the East Kent Ploughing Match Association's accounts carried out undef section 14S ol the 2011 Act and in carrying out my èxamination I have followed all the applicab Diieclions given by Ihe Charily Comm155ion undef section 14515llbl of Ihe 2011 Acl. Independent •xamin•rf¥ •tat•m•nt I have completed my examination. I can confimi that M matters have come lo my attenlion in eonnedion with the examination giving me cause to believe that in any material respect.. accounling records were not kept in respect of East Kent Ploughing Malch A$soualion as requlred by section 130 01 Ihe 2011 Acl." or the a¢counls do nol accord wilh those records., the 8¢¢0unls do not comply with the applicab requiremtrnls tK•ncemin9 Ihe lorm and content of accounls set out in Ihe Charilies IAccount$ and ReFthsl Regulations 21K18 olhor than any requIrenI that the aC1n1$ give a Iwe 8nd fairf l&ryew which is not a malter considered as part of an ind&pendenl examinatton. I have no concems aftd have come across no other malters in nneCtIOn wilh the examination lo which ottenlion should be drawn in thi$ roport olher lo gnable a proper understanding of the aUnts lo r)e reached. D Payne FCCA Independent Examiner Bereslords Chart¥r&L1 Certified A¢countanl$ 1-2 Rhodium Point Spindlg Clo$9 Hawkinge Folkestone Kent, CT18 7TQ
EAST KENT PLOUGHING MATCH ASSOCIATION Page 6 STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestricted Restricted Fund$ Funds 2024 Total Funds 2023 Total Funds Income from: Donations and voluntary incCe Activrties lor generating funds Investment income Other ineome 8.707 43.677 8.707 50,554 1,(XJ8 8.368 52,094 6.877 101 1,463 Total incomo 53.291 6.978 60,269 62,391 Expendlture: charitab activrti¢s 46,136 5,301 51.437 48.729 Total •xpendltur• 46,136 5,301 51.437 48.729 Net movement In lunds 7.155 1.677 8,832 13,662 RtconclllatSon of fund8 Toial funds brought forwar¢1 Total funds carrlod forward 12 79.312 12.428 91.740 78,078 12 86,467 14,105 1CK1,572 91,740 All income and expendrture dem8 from continuing activit. The Statement of Finaneial Activrt*s irtludes all gains and h)sses r8¢Ogne during the year. The notes on pages 8 to 13 fomi part of these xtounls.
EAST KENT PLOUGHING MATCH ASSOCIATION Page 7 BALANCE SHEET AS AT 31 DECEMBER 2024 Noles 2024 2023 Fixod assets Tangible assets 713 810 Current assets Debtors Stock Cash at bank and in hand 10 1.581 802 97,476 817 90,113 99,859 ,930 Crltors. amounts falling due wrthin one r Net current assets 99,8S9 90,930 Not 18sèt8 100.572 91,740 Funds: Restricted funds Unresliicled funds 12 12 14,105 86.467 12,428 79,312 Total Charlly tunds 100.572 91.740 The notes on pages 8 10 13 fomi part of these accounts. Appfoved by the Iruslees on ....... . and svJned on Ihthr behalf by.. M Barker Chairman N J Parsons Vice Chairman
EAST KENT PLOUGHING MATCH ASSOCIATION Page 8 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 1 Accounung Pollcles The East Kent Ploughing Matth Assctialion is a charty registered in England. The addiess of the correspondent office is given in the charity information on page 1 of the finanaal statements. The finanual activrty of the Charity is to encoLtrage Ihose employed in agriculture and to a¥%Brd prizes for skill in Ploughing wth Commercial Trths. Vintage Tracaors and Hcrfses. al Basls of Pfèparatlon of financlal sttements The financial statements have b8en prepared in accordance vAth Ihe second edrtion of the Charities Slalemenl of Recommended Practs'ce issues in Oclober 2019. the Financial Reporting Sland8rd applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011. East Kent Ploughing Match Assoualion meets the definition ol a public benefit entsty under FRS 102. The acmunls have been prepared under the historical cost convention wlh ilems recognised al cost or transaction value unless olheThMse slated in the relevant no¢es to the¥e accounls. bl Income recognltlon Investment income is recorded vthen receivable. All olhef Income Is recognised once the charity has enlillemenl lo the resources, il is certain that Ihe resource5 wll be recEived and the monetary value of incoming resource$ can bo meawred wth suffioent reliats'lity. cl Expendltuw• All expenditure is accounted fof on an accruals basis. Charitable exFendilure comprises those costs ineurred by the Charity in the delivery of rts activities. 11 includes both costs that can be 8llocaled directly lo such activrties and thosè costs of an indirect naiure necessary to support them. A li8bility wtll be recognised vthen Ihe chanty has o legal or constwclive obligation A conslwctive obligation arises %there the tharity has indKaled to a third paty that il Vill undertake certain responsibilities and as a resu510l these, the thanty has uealed a valNI exFeCtatson to these third part5 that Il will dischary these responsibilils. dl Unr•strScted fund$ Unrestricted fvnos are incoming re%rCeS receivable or generated for the oty'ects of the Charity wlhoul further speofied purpose and are available as general fvnds. el Restrlcted funds Restricted funds are lo be used for speafie purr•)se$ •$ laid dovm by the donor. Q Tanglble flxgd assets The cost of lan9ble fixed assets ts Iheir purchase price. together Imth any incidental costs of 8cquisilion. Depreciation is calculated so as lo lte off the cosl of tangible fixed assets. less their eslimaled regdual values over the expected usefvl economic Irves of the assets concmed. The pnncipal annual rates used for this purpose are'_ Hurdles, gales and equipment Signboards and signposts 10% reducing balance 20% reduung balance gl Stocks Slwks are stated at the lower of cost and net realisable value.
EAST KENT PLOUGHING MATCH ASSOCIATION Page 9 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 l Accountlng Policles Icontinuedl h) Cash at bank Cash al bank and $h in hand includes cash and short term hi9hty liquid Investments wlh a short maturity of three monlhs or less from the dale of acquisiti or opening of Ihe deFJQSrt or gmilar aecounl. il Crodltors and provlslons Creditors and provisions are recognised the dwrity has a wesenl obligation resulting from 8 past event that wll probably result in the transfer of funds lo a third party and the amount due lo settle the obligation can be measured reliabty. Credrtors and proviOn5 are normally recognised al their settlement amount after allow'ng for any trade di$unIS due. 2 DontlonJ and voluntsry Income Unrestrlcted R•strktsd Fund Fund 2024 Total 2023 Total Sub$¢riptions Subscriptions (Gift Aid) Prize money donated Donations HMRC Gift Aid Sundry 1,135 1,650 5,336 245 341 1.135 1,650 5.336 245 341 1,305 1,575 4.480 893 315 8,707 8.707 8.368 £Nil12023.' £35101 the abovè dorbation$ and voluntary Incx)me vAre attributable to restricted funds an¢J £8,70712023.' £8,333) Vwe attribulable to unrestri¢t¢d fvnd$.
EAST KENT PLOUGHING MATCH ASSOCIATION Pagè10 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 3 Activlties for 98ngratlftg funds Unrnstrlcted Restrlcted Fund Fund 2024 Total 2023 Total Advertisements Trade stands and demonstralion plots Car parks and togueS Entry Fees and sundry receipts Raffle Profil from Sla1 Profrt from $81e of fies and Lapels Craft show income 3.650 12.073 27.604 345 3,650 12,073 27,604 579 3.753 1.245 2,370 10,675 32.311 565 3,340 1,Ck89 234 3,753 1.245 1.645 1,645 1.764 43.677 6.877 50.554 52,094 £6,87712023'. £6.3941 ol the above generatin9 funds IrMe was attributable to ffjstricted funds and £43,67712023.' £45,700) vrds attributable lo unrestricted lund$. 4 Invostmont Incom• Unrns¢rl¢t•d Restrlcted Fund Fund 2024 Total 2023 Totsl Interest on cash deposrt8 101 1.008 466 £101 12023.. £771 of the above investment income was attributable to restricted fvnds and £90712023., £3941 was attributable lo unre$tTiCted funds. S Othèr Incom• Unmlrkted Restrlcted Fund Fund 2024 Total 2023 Totsl In8urance claim 1,463 £Nil12023'. £Nill of the 8bove investment incorm was aitnbutable lo iestrictèd funds and £Nil {2023". £1.4631 vras attributable to uns111¢ted funds.
EAST KENT PLOUGHING PIATCH ASSOCIATION Page11 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 5 Charbtable actlyltles Unrestrictèd Restrl¢t•d Fund Fund 2024 Total 2023 Totsl Plou hin Match ex Prize money Raffle prizes Craft show expens¢$ Mise mateh expenses Card machine fees Catering Tenvmarquee hire Skip hire and clearance Cups - engraving, valuation and repai Equipment Public address system Hire of signs Hire ol mobile toilets Security- ground Insurance prn1M Steam ploughing Oeprecialion Horse Travel Display fees Medical ndrture 2.067 579 369 927 2,646 369 927 231 568 1,844 10.523 1,528 1,492 507 660 1.097 2.646 993 2,298 622 1.726 368 575 2,532 9,266 231 568 9,290 1,528 1.387 1.233 105 507 1.287 560 4,511 2,646 922 1.549 600 1,097 2.646 993 1.240 97 700 950 347 1,240 97 71)0 950 347 700 600 186 27.711 3,720 31,431 31,059 Printing. postage, ststsonary and telepth)ne Advertising Subscriptions Seeretanal Honorarium Treasurers Honorarium Coffee antl lunches Legal and Profesonal fees Sundry èxpenses 5.470 6,154 4.706 94 28 6,615 1,940 570 28 7.000 2,052 100 28 7.000 2.052 741 50 106 117 14,700 1,531 16.231 14.070 onalion Don81ions'Royal Agricuttural Benèvolent Inst Other donations 1.000 2.725 1,1)00 2,775 1,000 2,600 50 3,725 so 3,77S 3.600 Total analysis of charltsble acltlvl¢es 46.136 5,301 51,437 48,729 £5,301 12023". £6.1731 of the above costs tre attn"butable lo $triCted funds and £46,13612023." £42,556) Yre attributable lo unrestn'cted funds. 6 Staff costs and numb•rs The charity does not have any employees receiving emdumenls. 7 Taxallon The Assoaation is a registered thanty and thefore is not suwt to taxab'on.
EAST KENT PLOUGHING MATCH ASSOCIATION Page 12 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 8 Remuneratlon of key manag8m•nt p•vsonnel The Trustees con&def the board of Trustee5 as cOMwn9 the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day lo day basis. All Trustees give of their time freely and no Tnjstee muneration was paid in the year. Remuneration of key management personnel is £Nil12022". £Nill. 9 Tanglble Ilxed assots Equlpment Slgnboards Totsl Cost As al 1 January 2024 Addib'ons 2,732 1,926 4,658 As at 31 December 2024 2,732 1,926 4,658 Depreclatlon As al 1 January 2024 Charge lor the year As at 31 December 2024 1.768 32 3.848 97 65 2,145 1,800 3,945 Net book value As 8131 December 2024 587 128 713 As at 31 Decemb¢r 2023 6S2 158 810 10 Debtorn 2024 2023 Other debtors Accrued income 1,087 494 1,581 11 Credltorn 2024 2023 other creditors
EAST KENT PLOUGHING MATCH ASSOCIATION Page 13 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 12 Analysls of eharltable funds - current year Balance at Incoming Resources Balance It 010124 R•soueS EXnded 311224 al Re51ricled fund bl Unrestricted fund 12.428 79.312 6.978 53,291 15.3011 46,136 14.105 86,467 91.740 60.269 151,4371 100.572 Analysls of charltable lunds - prklr year Balan¢• at In¢omlng Rfrsourc•s Balance at 010123 Resources Expènded 311223 al Reslricled fvnd bl Unreslricled fund 12,100 65,978 6,501 55,890 (6,173) 42,558 12,428 79,312 78.078 62.391 148.7291 91,740 Name of Fund, descriptson, nalure and purposès of the fur#Y al Restricted Fund- The Easl Kent Ploughing Maleh AssotsalhM Womèn's sectTh bl The unreslricled funds are available to be spent for any of the purpos¢$ of the ¢harity. 13 Analys1# of nèt 488•ts bet• funds- current year Unrvstrl¢¢•d RtrfCted Fund Fund Total 2024 Tangible Fixed Assets Currenl Assets Current Liabililes 713 85,754 713 99,859 14,105 86,467 14,105 100,572 Analysls of net a850ts betw••n funds- prlor year Unrestrlcted RestrScted Fund Fund Total 2023 Tangible Fixed Assets Current Assets CUrn1 Liabililes 810 78.502 810 90,930 12,428 79,312 12,428 91,740