Minutes of the Meeting of the Trustees of St Giles Almshouses
Wednesday, 27th August 2025 - Hosted by Fo Edmonds
Present: Alan Chamings, Colin House, Lorna Herniman, Simon Dyer, Rev. Gary Owen, Fo Edmonds, Alice Redford
Thanks extended to Fo for her hospitality in hosting the meeting.
Matters Arising
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June 2024 minutes reviewed and agreed.
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No. 6 Sunnyside : Purchase completed.
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Refurbishments : Acknowledged as necessary — quotes to be discussed.
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Quinquennial Report: Completed.
Treasurer’s Report ( Presented by Fo )
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Annual Accounts for 2024/25 .
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Bank Balances: Lloyds Bank account – £6651.05. M&G account – £40,000
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Insurance: Grout Insurance renewed by Alice in June 2025. Inclusive of cover for No. 6 Sunnyside. Total cost: £951.75
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Property Expenditure: No. 4: New vinyl flooring in kitchen installed – cost £600 (awaiting invoice). No. 6 Sunnyside: Purchase cost: £219,872 (agreed by Sarah in October). Slee Blackwell Survey: £300
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Audit Requirement: Dividends and total income exceeded £25,000 threshold. Audit required – inspectors’ report pending. Fo to handle.
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Bank Account Name Change: New name: The Rolles Almshouse Charities, St Giles
Property Refurbishments
No. 1
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Requires new cooker and kitchen units, worktop in lobby (worktop to be provided by Alan) Quote received : Mike Jefferies – £3,040. Only one quote, but trusted contractor (previous work on No. 4)
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Wood burner needs updating. Alan contacted Rangemoors – requires more information and photos
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Water ingress through stairs – needs urgent attention
No. 2
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Water ingress through stairs – same issue as No. 1
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Electrical work already completed by Mike Cooke
No. 3
- Tom has given permission for necessary work to proceed. Kevin and Ian to assess the property
No. 4
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New vinyl flooring completed
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Window requires replacement
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Fence installed by John Ayre (October 2024)
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Tree cut down by Chops; old stump needs removal. Quote from Andy Winsbury: £600. Fo recommended Gavin Hendry as an alternative – Alan to follow up
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Ongoing faulty boiler issues. Alan to speak with Rob regarding repair or replacement
No. 6 Minimal maintenance required. New kitchen units needed
Any Other Business
• Chimney Sweeping & House Inspections:
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Carried out by David Balchin for Nos. 1–4 in July
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House inspections conducted on the same day
• Heat pump / insulation
- Heat pump, insulation, solar panels - Applicability for Almshouse residents questioned (not homeowners or tenants). Further research required
• Maintenance Contributions:
- Agreed to remain at £360 per calendar month. To be reviewed next year.
• Quinquennial Building Survey Report:
- Gary highlighted health & safety issues. Emphasis on smoke alarm inspections. Alan and Simon to check smoke alarms in Nos. 1–4 ASAP
• Charity Commission Obligations:
- Discussion on trustee responsibilities. Query over need for custodian. Gary to contact Tawstock Secretary, George Hampton, for advice. Will pass contact details to Alan if George is willing.
Date of Next Meeting: To be arranged
Signed, Alan Chamings (Chairman):
Footnote
- Smoke Alarms: Alan and Simon checked alarms in Nos. 1–4 immediately after the meeting. Majority found to be in working order. Alan to purchase additional units as needed.
CHARITY COMMISSION FOR ENGiAND AND WALES C3flty NaTne RolleS Almsho & Rl¢h•rds TMI 229118 Receipts and payments accounts CC16a For th• wlod To 01104r2024 3110Y2025 Section A Receipts and payments Unrestri¢ted Restricted Endow7nent Tolal knthe nTrarwiÉ tr**• wrwtt tothv A1 Recei Ten}1 conlnbjtians Diwdends 1&905 10.$54 15.525 9,666 Sub total(Gft Inco for AR) A2 As8•t and Inv•stmrt MleB. Iso• tabl•l. 26.190 Sub total 27A59 26,190 A3Pa ents Maintenance min 9.31Q 4436 •AIO Sub totol 1&740 13.746 11,711 A4 Assèt and In¥e8tme rchases,18ee t¥bl•l M&G Investrients Sub total 38,746 38.741 11.n1 Net of recwpW{paymonts) AS Trnrnf•rs betn fun¢ts A6 Ca$h funds last year end Cash funds this •nd 11,287 13A1 22.866 11, 22.868 11.579 9,447 CGXX R18co)unts ISSI 1711112025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Endovnnent fund¥ Calegorfes Delai r*mtÉ to nvar•st£ B1 Cash funds 11m Total cash funds sl) OK OK fund# funds Detal to nurE•t£ Fd Currqntvalu• Detal 83 Inveslmont ass•ts 25f,073 Fwdto Curr4ntYalu• Detail¥ CO B4 A8$ets retslned for the charitys own use 3 Rcle's As¢S tOfhKh AmouniduE Detalls B6 Llabllltl•8 SA'gneé by one or ¢wJ Iwstees behaifof all the trus &"grwture Prirt Name Date of CCXX R2 accounts ISSI 1711112025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees1 members of Rolle's Almshouses & Richards Trust On accounts for the year ended 31 March 2025 Charity no (if any) 229118 Set out on pages 1to2 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 31" March 2025. Responsibilities and As the chartty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the rUirements of the Charities Act 2011 (Ihe Acf). I report in respect of my examinalion of the Trust's accounts carrEd out under section 145 of the 2011 Act and in carrying out my examination, I have followed the appluble Directions given by the Charty Commission under section 145(5){b) of the Act. I have cornpted my examination. I confim that no material matter5 have come to my attention in connection with the examinatson which gives me se to belEve that in. any material resFd'. accounting records were not kept in accordance with section 130 of theAdor the accounts do not accord wilh the accounting records I have no concems and have come across no other matters in wnnection with the examination to which attention should be drawn in order to enable a proper understsrKling of accounts to be reached. Independent examiner's statement Signed: Date: ia Name- Keith Befry Relevant professional qualification{s} or body (if any).. ICAEW Address: Berrys, Chartered Accountsnts, 12 High Street. Torrington. Devon EX38 8HN October 2018 IER