## **Minutes of the Meeting of the Trustees of St Giles Almshouses** 

Wednesday, 27th August 2025 - Hosted by Fo Edmonds 

**Present:** Alan Chamings, Colin House, Lorna Herniman, Simon Dyer, Rev. Gary Owen, Fo Edmonds, Alice Redford 

Thanks extended to Fo for her hospitality in hosting the meeting. 

## **Matters Arising** 

- June 2024 minutes reviewed and agreed. 

- No. 6 Sunnyside **:** Purchase completed. 

- Refurbishments **:** Acknowledged as necessary — quotes to be discussed. 

- Quinquennial Report: Completed. 

## **Treasurer’s Report (** Presented by Fo **)** 

- **Annual Accounts for 2024/25** . 

- **Bank Balances:** Lloyds Bank account – £6651.05.  M&G account – £40,000 

- **Insurance:** Grout Insurance renewed by Alice in June 2025. Inclusive of cover for No. 6 Sunnyside. Total cost: £951.75 

- **Property Expenditure: No. 4:** New vinyl flooring in kitchen installed – cost £600 (awaiting invoice). **No. 6 Sunnyside:** Purchase cost: £219,872 (agreed by Sarah in October). Slee Blackwell Survey: £300 

- **Audit Requirement:** Dividends and total income exceeded £25,000 threshold. Audit required – inspectors’ report pending. Fo to handle. 

- **Bank Account Name Change:** New name: _The Rolles Almshouse Charities, St Giles_ 

## **Property Refurbishments** 

## **No. 1** 

- Requires new cooker and kitchen units, worktop in lobby (worktop to be provided by Alan)  Quote received **:** Mike Jefferies – £3,040. Only one quote, but trusted contractor (previous work on No. 4) 

- Wood burner needs updating. Alan contacted Rangemoors – requires more information and photos 

- Water ingress through stairs – needs urgent attention 

**No. 2** 

- Water ingress through stairs – same issue as No. 1 

- Electrical work already completed by Mike Cooke 



## **No. 3** 

- Tom has given permission for necessary work to proceed. Kevin and Ian to assess the property 

## **No. 4** 

- New vinyl flooring completed 

- Window requires replacement 

- Fence installed by John Ayre (October 2024) 

- Tree cut down by Chops; old stump needs removal. Quote from Andy Winsbury: £600. Fo recommended Gavin Hendry as an alternative – Alan to follow up 

- Ongoing faulty boiler issues. Alan to speak with Rob regarding repair or replacement 

**No. 6** Minimal maintenance required. New kitchen units needed 

## **Any Other Business** 

## • **Chimney Sweeping & House Inspections:** 

- Carried out by David Balchin for Nos. 1–4 in July 

- House inspections conducted on the same day 

## • **Heat pump / insulation** 

- Heat pump, insulation, solar panels - Applicability for Almshouse residents questioned (not homeowners or tenants). Further research required 

## • **Maintenance Contributions:** 

- Agreed to remain at £360 per calendar month. To be reviewed next year. 

## • **Quinquennial Building Survey Report:** 

- Gary highlighted health & safety issues. Emphasis on smoke alarm inspections. Alan and Simon to check smoke alarms in Nos. 1–4 ASAP 

## • **Charity Commission Obligations:** 

- Discussion on trustee responsibilities. Query over need for custodian. Gary to contact Tawstock Secretary, George Hampton, for advice. Will pass contact details to Alan if George is willing. 

## **Date of Next Meeting:** To be arranged 

## **Signed, Alan Chamings (Chairman):** 

## **Footnote** 

- **Smoke Alarms:** Alan and Simon checked alarms in Nos. 1–4 immediately after the meeting. Majority found to be in working order. Alan to purchase additional units as needed. 



CHARITY COMMISSION
FOR ENGiAND AND WALES
C*3flty NaTne
RolleS Almsho￿* & Rl¢h•rds TMI
229118
Receipts and payments accounts
CC16a
For th• wlod
To
01104r2024
3110Y2025
Section A Receipts and payments
Unrestri¢ted
Restricted
Endow7nent
Tolal
knthe nTrarwiÉ tr**• wrwtt tothv
A1 Recei
Ten￿}1 conlnbjtians
Diwdends
1&905
10.$54
15.525
9,666
Sub total(Gft￿ Inco￿ for
AR)
A2 As8•t and Inv•stm￿rt MleB.
Iso• tabl•l.
26.190
Sub total
27A59
26,190
A3Pa
ents
Maintenance
min
9.31Q
4436
•AIO
Sub totol
1&740
13.746
11,711
A4 Assèt and In¥e8tme
rchases,18ee t¥bl•l
M&G Investrients
Sub total
38,746
38.741
11.n1
Net of recwpW{paymonts)
AS Trnrnf•rs bet￿n fun¢ts
A6 Ca$h funds last year end
Cash funds this ￿ •nd
11,287
13A1
22.866
11,
22.868
11.579
9,447
CGXX R18co)unts ISSI
1711112025

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
Endovnnent
fund¥
Calegorfes
Delai
r**mtÉ
to nvar•st£
B1 Cash funds
11m
Total cash funds
sl) OK
OK
fund#
funds
Detal
to nurE•t£
F￿d
Currqntvalu•
Detal
83 Inveslmont ass•ts
25f,073
Fwdto
Curr4ntYalu•
Detail¥
CO￿
B4 A8$ets retslned for the
charitys own use
3 Rcle's A￿s￿¢S
tOf*hKh
AmouniduE
Detalls
B6 Llabllltl•8
SA'gneé by one or ¢wJ Iwstees
behaifof all the trus
&"grwture
Prirt Name
Date of
CCXX R2 accounts ISSI
1711112025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trustees1
members of
Rolle's Almshouses & Richards Trust
On accounts for the year
ended
31* March 2025
Charity no
(if any)
229118
Set out on pages
1to2
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust") for the year ended 31" March 2025.
Responsibilities and As the chartty trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the r￿Uirements of the Charities Act
2011 (Ihe Acf).
I report in respect of my examinalion of the Trust's accounts carrEd out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the appluble Directions given by the Charty Commission
under section 145(5){b) of the Act.
I have cornp￿ted my examination. I confim that no material matter5 have
come to my attention in connection with the examinatson which gives me
se to belEve that in. any material resF*d'.
accounting records were not kept in accordance with section 130 of
theAdor
the accounts do not accord wilh the accounting records
I have no concems and have come across no other matters in wnnection
with the examination to which attention should be drawn in order to enable a
proper understsrKling of accounts to be reached.
Independent
examiner's statement
Signed:
Date:
ia
Name-
Keith Befry
Relevant professional
qualification{s} or body
(if any)..
ICAEW
Address:
Berrys, Chartered Accountsnts, 12 High Street. Torrington. Devon
EX38 8HN
October 2018
IER