Alstonefield Village Hall Report & Accounts for year ending 31 March 2022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report. Report to th• trusteesl Mamr5 of i Ti && On accounts ft>r the year Onded 90?? Charfty no Ilf any) ??<429 Set out on pago8 I report lo the trustee8 on my examination of the aoUnt8 of the above charity (Yhe Trust") for the year ended 31 03 20. RPOnsIbl11tigS and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1.the Acf). I report in respect of my examination of the Tru81'8 accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by tho Charity Commission under section 145{5llb} of the Act. I have completed my examination. I confimi thal no materi81 matters have come lo my attention I ') in connection with the examination which gNes me U$8 to believe that in, any m8lerial respect.. .accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerf$ statement I have no wncems and have come ar0 no other matter8 in Connection with the examination to which attention should be drawn in order to enabte a proper understanding of the accounts lo be reached. ease delete the words in the brackets rfthey do not appty. Signgd: io lo, 0?3 Name: K£6tscr A Relfjvant professional quallficationlsl or body {rf any): Addr88s: tk)Pe <ItL IER October 2018
Alstonefield Village Hall Report & Accounts for year ending 31 March 2022 2021-2022 202fh2021 2019-2020 Balance brought forward from previous year Recei Lettings Fundraising Concerts Car Park Donations Bookslcards Refunds/Gift Aid Bank Intèrest Grant sales of assets Powup Cafe income Total Receipts Payments Cleaning & Toiletries Licences, Insurance & Affiliations Water & Sewerage Maintenance Postage,Telephone, Stationery Telephone/lnternet Heating Electricity Replacements & Repairs Waste Bins Concert Expenses lincl. Donation to Lisieux Trust) Old School Garden Misc. lincludin8 new kitchen equipment) Pop-up Cafe expenditure Total Payments £48,538.98 £52,339.27 £43,273.21 £4,550.20 £1,569.00 £9,118.82 £149.92 £0.00 £2.825.75 £19,602.15 EO.00 £10,850.00 £1,543.40 £1.088.70 £882.56 £1,092.50 £1,740.00 £4,152.25 £0.00 £0.00 £65.77 £534.72 £265.14 £16.95 £116.88 £13.198.58 £31.036.00 £651.60 £0.00 £11,752.82 £53,092.84 £35.815.72 £29,420.93 £668.36 £157.42 £700.00 £1,566.65 £674.54 £967.09 £1,214.48 £325.10 £0.00 £9,949.10 £33,736.24 £18.22 £41.43 £570.52 £1,067.99 £127.65 £3,806.36 £41.61 £448.83 £1,629.28 £959.68 £638.59 £393.50 £1,043.90 £324.11 £0.00 £602.84 £0.00 £475.09 £1,265.64 £555.38 £2,482.88 £314.67 £17,222.71 £200.20 £435.00 £313.00 £2,490.76 £1,150.86 £9,519.29 £46,249.32 £39.616.08 £20,354.87 £5,484.37 £195. £3,967.71 Balance at year end £55,382.50 £48,538.91 £52,339.27 Rèconciliation Deposit Accounts balance at year end (Virgin current acct) Virgin Account IRÈfurbishment Fundl- CLOSED Current Account balance at year end (Virgin cash managementl Current Account balance at year end (Santanderl - CLOSED Cash-in-hand at year end Less Payments not reached bank alc at year end Receipts not reached bank alc at year end Total £2,340.04 £1.945.33 £29,372.26 £0.00 £20,641.02 £20,540.01 £53,042.46 £23.536.61 £449.11 £0.00 £2,385.70 £1,877.71 £0.00 £30.32 £100.18 £0.00 £0.00 £0.00 £0.00 £55,382.50 £48.538.98 £52.339.27 Chairman M.Snodin Date.. 14-Jun-22
Alstonefield Village Hall Report & Accounts for year ending 31 March 2022 Alstonefield Village Hall Committee Minutes of the Annual General Meeting (AGM) Held at the Village Hall on Tuesday 14 June 2022 Minute taker.. DL/MS Item.. i Apologies.. Jamie Tomlinson, Val Littlehales, Ann Morgan (who is standing downl 2 Members present.. Dave Littlehale5lDLI, Joanna GriffinllGI, Debs RailtonlDRI, Martin SnodinlMSI 3 Others present Inomes of members of thepublicottending do notneed to be recordedl." Cathy Reavy, Carrie Osborne, Phil Goodyear, Paul Adams, Lois Adams 4 Minutes of the last AGM to be signed as a correct record, or corrected.. Agreed as a correct record 5 Financial report (Treasurerfs report) The account is healthy. Virgin passbook closed as interest was negligible so money was moved to the Virgin cash management account. Santander account was finally closed and again money moved to the cash management account. As of 3113121 the Virgin current account was £2,340.04 and Virgin cash management account was £53,042.46, total money £55,382.50 lup from £48,538,911. Meeting ugreed to split occount 05 W05 previously the cose, to ring-fence around half the amount as u refurbishment/sinkingfund. Comments on Income Lettings despite covid lockdown and free rent for regular village charity bookings was £4,550.20- this was up from last year Ilockdownl but half the previous year before lockdown. Fundraising concerts generated profit of over £5.000. although purchase of the sound equipment for £2,500 was made la capital investment rather than a concert expense). See details of other income in accounts summary below. Comments on Ex enditure Total payments £46.249.32 lup from 39.616.08 from last yearl- See details in account5 summary below. Clear Business electricity fixed until Oct 23. Moved water from Water Plus to Clear Business as better deal15p l unit cheaper and standing charge only £12.Illyear insteèd of £511. Gift aid transferred from Margaret Cohen - yet to apply but have up three years to do so. Telephone and internet a reasonable bill but enables Sumup card machine to work and good for lettings as can use the wifi for the projector. 6 Report on the predIng year (Chair's report) It's hard to believe now but the last two AGMS were held - only just- while everyone was impacted by the COVID pandemic, and it's worth reminding us all that, even now, it's not entirely disappeared. As recently as January, we were still receiving COVID-related grants from Staffordshire Moorlands- the last one, to recognise the continuing shortfall in hire Signed.. Date.. Registered charity no. 22892 Page no.
Alstonefield Village Hall Report & Accounts for year ending 31 March 2022 IDocument titlel income that was affecting all village halls. Although the Treasurer has reported a continuing healthy balance (the highest amount ever and nearly 14% up on the previous yearl. much of the increase of over £6.000 could be attributed to the success of the café and the grants received during 2021. Both of these have stopped. And even after all this time, what we might consider our 'normal' income from bookings and fund-raising- essentially our monthly concerts- hasn't yet returned to normal levels. As an encouragement, we waived hire charges to social user groups for most of the year- the right decision but incurring some c05t to U5. And in recent weeks, largely as a result of the Ukranian conflict, we are seeing unprecedented increases in the cost of utilities, particularly oil and electricity, both of which are among our biggest expenses. So I do think we should be realistic as we look ahead that we mèy well appear to be going backwards for a while, and our balance5 by the end of this financial year may well reduce, perhaps significantly. It's a risk that I think we should act upon now, and I'll be recommending a budget-planning meeting- an Extraordinary Meeting- to the committee members after this AGM. Before moving on from the financial aspects, I'd like to thank Debs for getting the books to balance again, in what turned out to be a complex year that hopefully won't be repeated. We should record our thanks, too, to Rebecca Longdon for her independent examination of the accounts and the advice she has given during the year. The main new activity for much of last year was the café, which developed into something greater than anyone might have expected. From a social/community viewpoint, it was hugely valued, so it was regrettable, albeit understandable. that Mandy felt unable to continue through the winter or re-open in Spring. I suppose we might now regard it as a valuable experiment- one that demonstrated there is plenty of demand, for anyone willing to have another go at making it work. So we should record our thanks to Mandy for all her time and effort, and her general support for the village hall even though she hasn't been able to be a committee member during that time. In terms of other achievements, it's been a quieter year- no massive projects such as the car park that we did in 2020. But we bought a number of items such as outside furniture. audio visual equipment and the sound equipment we Ljse for concerts- and we replaced the flooring in the kitchen and hallway5 Ipaid for at the start of the 2022 financial yearl. In offering thanks, we do of course rely on voltjnteer members- trustees- and I thank those members here tonight and those unable to attend. 8ut we also rely on help from other5, and I'd like to put on record again our thanks to Pauline Hambleton. who despite her busy life. manages to clean whenever we ask- ané sometimes when we don't. 7 Committee membership for the following year.. il Nominations for Imax 61 Representative Members Ipotentiolusergroups ro be invitedevery yeorl Signed: Date.. Registered charity no. 22892 Pa8e no.
Alstonefield Village Hall Report & Accounts for year ending 31 March 2022 IDocument titlel User group Nomination Note Parent & Toddlers Representation may follow tbc Representation may follow tbc No nomination offered Friendship club Bowls History Group Cricket Club Martin Snodin No nomination offered Parochial Church Council No nomination offered IPari5h Council) IDO not W15h to be representedl ill Elected members (maximum 41 Jo Griffin Dave Littlehales Debs Railton Jamie Tomlinson iiil Co-opted members Imaximum 41 Val Littlehales Notes on adequacy of committee, if anv Although this 15 a total of only 6 trustees for now, the general view was that this should be adequate and we may have additional Representative Members in due Course. 8 Any other business Carrie Osborne suggested we should consider hosting artivities for youngsters in the village. Discussion followed on whether the committee has a role in this other than making people aware Hall is available for hire. Cathy Reavy thanked the committee for its work in maintaining the Hall, which is appreciated by her Threads customers. She also mentioned one of the loo seats is loose. Signed.. Oate.. Registered charity no. 22892 Page no.