Alstonefield Village Hall Report & Accounts for year ending 31 March 2022
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report.
Report to th• trusteesl
Mam￿r5 of
i Ti &&
On accounts ft>r the year
Onded
90??
Charfty no
Ilf any)
??<429
Set out on pago8
I report lo the trustee8 on my examination of the a￿oUnt8 of the above
charity (Yhe Trust") for the year ended 31 03 20￿.
R￿POnsIbl11tigS and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 1.the Acf).
I report in respect of my examination of the Tru81'8 accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by tho Charity Commission
under section 145{5llb} of the Act.
I have completed my examination. I confimi thal no materi81 matters have
come lo my attention I
') in connection with
the examination which gNes me ￿U$8 to believe that in, any m8lerial
respect..
.accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerf$ statement
I have no wncems and have come ar￿0￿ no other matter8 in Connection
with the examination to which attention should be drawn in order to enabte a
proper understanding of the accounts lo be reached.
ease delete the words in the brackets rfthey do not appty.
Signgd:
io lo,
0?3
Name:
K£6tscr A
Relfjvant professional
quallficationlsl or body
{rf any):
Addr88s:
tk)Pe <ItL
IER
October 2018

Alstonefield Village Hall Report & Accounts for year ending 31 March 2022
2021-2022
202fh2021 2019-2020
Balance brought forward from previous year
Recei
Lettings
Fundraising
Concerts
Car Park
Donations
Bookslcards
Refunds/Gift Aid
Bank Intèrest
Grant
sales of assets
Powup Cafe income
Total Receipts
Payments
Cleaning & Toiletries
Licences, Insurance & Affiliations
Water & Sewerage
Maintenance
Postage,Telephone, Stationery
Telephone/lnternet
Heating
Electricity
Replacements & Repairs
Waste Bins
Concert Expenses lincl. Donation to Lisieux Trust)
Old School Garden
Misc. lincludin8 new kitchen equipment)
Pop-up Cafe expenditure
Total Payments
£48,538.98 £52,339.27 £43,273.21
£4,550.20 £1,569.00
£9,118.82
£149.92
£0.00
£2.825.75
£19,602.15
EO.00 £10,850.00
£1,543.40 £1.088.70
£882.56
£1,092.50 £1,740.00
£4,152.25
£0.00
£0.00
£65.77
£534.72
£265.14
£16.95
£116.88
£13.198.58 £31.036.00
£651.60
£0.00
£11,752.82
£53,092.84 £35.815.72 £29,420.93
£668.36
£157.42
£700.00
£1,566.65
£674.54
£967.09 £1,214.48
£325.10
£0.00
£9,949.10 £33,736.24
£18.22
£41.43
£570.52
£1,067.99
£127.65
£3,806.36
£41.61
£448.83
£1,629.28
£959.68
£638.59
£393.50 £1,043.90
£324.11
£0.00
£602.84
£0.00
£475.09
£1,265.64
£555.38
£2,482.88
£314.67
£17,222.71
£200.20
£435.00
£313.00
£2,490.76 £1,150.86
£9,519.29
£46,249.32 £39.616.08 £20,354.87
£5,484.37
£195.
£3,967.71
Balance at year end
£55,382.50 £48,538.91 £52,339.27
Rèconciliation
Deposit Accounts balance at year end (Virgin current acct)
Virgin Account IRÈfurbishment Fundl- CLOSED
Current Account balance at year end (Virgin cash managementl
Current Account balance at year end (Santanderl - CLOSED
Cash-in-hand at year end
Less Payments not reached bank alc at year end
Receipts not reached bank alc at year end
Total
£2,340.04 £1.945.33 £29,372.26
£0.00 £20,641.02 £20,540.01
£53,042.46 £23.536.61
£449.11
£0.00 £2,385.70
£1,877.71
£0.00
£30.32
£100.18
£0.00
£0.00
£0.00
£0.00
£55,382.50 £48.538.98 £52.339.27
Chairman
M.Snodin
Date..
14-Jun-22

Alstonefield Village Hall Report & Accounts for year ending 31 March 2022
Alstonefield Village Hall Committee
Minutes of the Annual General Meeting (AGM)
Held at the Village Hall
on Tuesday 14 June 2022
Minute taker..
DL/MS
Item..
i Apologies..
Jamie Tomlinson, Val Littlehales, Ann Morgan (who is standing downl
2 Members present..
Dave Littlehale5lDLI, Joanna GriffinllGI, Debs RailtonlDRI, Martin SnodinlMSI
3 Others present Inomes of members of thepublicottending do notneed to be recordedl."
Cathy Reavy, Carrie Osborne, Phil Goodyear, Paul Adams, Lois Adams
4 Minutes of the last AGM to be signed as a correct record, or corrected..
Agreed as a correct record
5 Financial report (Treasurerfs report)
The account is healthy. Virgin passbook closed as interest was negligible so money was
moved to the Virgin cash management account. Santander account was finally closed and
again money moved to the cash management account. As of 3113121 the Virgin current
account was £2,340.04 and Virgin cash management account was £53,042.46, total money
£55,382.50 lup from £48,538,911. Meeting ugreed to split occount 05 W05 previously the cose,
to ring-fence around half the amount as u refurbishment/sinkingfund.
Comments on Income
Lettings despite covid lockdown and free rent for regular village charity bookings was
£4,550.20- this was up from last year Ilockdownl but half the previous year before lockdown.
Fundraising concerts generated profit of over £5.000. although purchase of the sound
equipment for £2,500 was made la capital investment rather than a concert expense). See
details of other income in accounts summary below.
Comments on Ex
enditure
Total payments £46.249.32 lup from 39.616.08 from last yearl- See details in account5
summary below. Clear Business electricity fixed until Oct 23. Moved water from Water Plus
to Clear Business as better deal15p l unit cheaper and standing charge only £12.Illyear
insteèd of £511. Gift aid transferred from Margaret Cohen - yet to apply but have up three
years to do so. Telephone and internet a reasonable bill but enables Sumup card machine to
work and good for lettings as can use the wifi for the projector.
6 Report on the pre￿dIng year (Chair's report)
It's hard to believe now but the last two AGMS were held - only just- while everyone was
impacted by the COVID pandemic, and it's worth reminding us all that, even now, it's not
entirely disappeared. As recently as January, we were still receiving COVID-related grants
from Staffordshire Moorlands- the last one, to recognise the continuing shortfall in hire
Signed..
Date..
Registered charity no. 22892
Page no.

Alstonefield Village Hall Report & Accounts for year ending 31 March 2022
IDocument titlel
income that was affecting all village halls.
Although the Treasurer has reported a continuing healthy balance (the highest amount ever
and nearly 14% up on the previous yearl. much of the increase of over £6.000 could be
attributed to the success of the café and the grants received during 2021. Both of these have
stopped. And even after all this time, what we might consider our 'normal' income from
bookings and fund-raising- essentially our monthly concerts- hasn't yet returned to normal
levels. As an encouragement, we waived hire charges to social user groups for most of the
year- the right decision but incurring some c05t to U5.
And in recent weeks, largely as a result of the Ukranian conflict, we are seeing unprecedented
increases in the cost of utilities, particularly oil and electricity, both of which are among our
biggest expenses.
So I do think we should be realistic as we look ahead that we mèy well appear to be going
backwards for a while, and our balance5 by the end of this financial year may well reduce,
perhaps significantly. It's a risk that I think we should act upon now, and I'll be recommending
a budget-planning meeting- an Extraordinary Meeting- to the committee members after
this AGM.
Before moving on from the financial aspects, I'd like to thank Debs for getting the books to
balance again, in what turned out to be a complex year that hopefully won't be repeated. We
should record our thanks, too, to Rebecca Longdon for her independent examination of the
accounts and the advice she has given during the year.
The main new activity for much of last year was the café, which developed into something
greater than anyone might have expected. From a social/community viewpoint, it was hugely
valued, so it was regrettable, albeit understandable. that Mandy felt unable to continue
through the winter or re-open in Spring. I suppose we might now regard it as a valuable
experiment- one that demonstrated there is plenty of demand, for anyone willing to have
another go at making it work.
So we should record our thanks to Mandy for all her time and effort, and her general support
for the village hall even though she hasn't been able to be a committee member during that
time.
In terms of other achievements, it's been a quieter year- no massive projects such as the car
park that we did in 2020. But we bought a number of items such as outside furniture. audio
visual equipment and the sound equipment we Ljse for concerts- and we replaced the flooring
in the kitchen and hallway5 Ipaid for at the start of the 2022 financial yearl.
In offering thanks, we do of course rely on voltjnteer members- trustees- and I thank those
members here tonight and those unable to attend. 8ut we also rely on help from other5, and
I'd like to put on record again our thanks to Pauline Hambleton. who despite her busy life.
manages to clean whenever we ask- ané sometimes when we don't.
7 Committee membership for the following year..
il Nominations for Imax 61 Representative Members Ipotentiolusergroups ro be invitedevery yeorl
Signed:
Date..
Registered charity no. 22892
Pa8e no.

Alstonefield Village Hall Report & Accounts for year ending 31 March 2022
IDocument titlel
User group
Nomination
Note
Parent & Toddlers
Representation may follow tbc
Representation may follow tbc
No nomination offered
Friendship club
Bowls
History Group
Cricket Club
Martin Snodin
No nomination offered
Parochial Church Council
No nomination offered
IPari5h Council)
IDO not W15h to be representedl
ill Elected members (maximum 41
Jo Griffin
Dave Littlehales
Debs Railton
Jamie Tomlinson
iiil Co-opted members Imaximum 41
Val Littlehales
Notes on adequacy of committee, if anv
Although this 15 a total of only 6 trustees for now, the general view was that this should be
adequate and we may have additional Representative Members in due Course.
8 Any other business
Carrie Osborne suggested we should consider hosting artivities for youngsters in the village.
Discussion followed on whether the committee has a role in this other than making people
aware Hall is available for hire.
Cathy Reavy thanked the committee for its work in maintaining the Hall, which is appreciated
by her Threads customers. She also mentioned one of the loo seats is loose.
Signed..
Oate..
Registered charity no. 22892
Page no.