| SORP | ||
|---|---|---|
| reference | ||
| Summaryofthe purposesof | Para1.17 | "Tobeused in perpetuityasa non- |
| the charity as set out in its | sectarian and non-political placeof | |
| governing document | recreation mental and physical culture and | |
| social intercourse under the nameof | ||
| Claypole Village Hall for the advantage and | ||
| benefitofthe inhabitantsofClaypole". | ||
| Summaryofthe main activities in relationtothose |
Para1.17and 1.19 |
The hall is used for community groups, such as Girl Guiding, Claypole Women's |
| purposes for the public | Institute, Crafty Cuppa Club, Claypole | |
| benefit, in particular, the | Cinema Club, as well as for fitness classes, | |
| activities, projects or | craft workshops, family fun days, the | |
| services identified in the | annual village litter pick, seasonal activities, | |
| accounts. | training and business meetings, national | |
| occasions, and for family gatherings and | ||
| celebrations. | ||
| Statement confirming | Para1.18 | We can confirm that the Trustees have had |
| whether the trustees have | regard to the Charity Commission's | |
| had regard to the guidance | guidance on public benefit | |
| issued by the Charity | ||
| Commission on public | ||
| benefit |
| You may choosetoinclude fur | ther statement | s where relevant | about: |
|---|---|---|---|
| SORP | |||
| reference | |||
| Policy on grant making | Para1.38 | n/a | |
| Policy on social investment | Para1.38 | n/a | 0 |
| including program related | |||
| investment | |||
| Contribution made by | Para1.38 | The Village Hall is managed solely by team | |
| volunteers | ofcommitted volunteers with a wide ranQe |
| AchievementsandPer | formance | |
|---|---|---|
| SORP | ||
| reference | ||
| Summaryofthemain | Para1.20 | Duringthefinancialyear2023-24,Claypole |
| achievementsofthecharity, | VillageHallcelebrated_its_centenaryyear. | |
| identifyingthedifferencethe | Aswellasbeingatimeforcelebrationof | |
| charity'sworkhasmadeto | thissignificantmilestonefortheHall,itwas | |
| thecircumstancesofits | alsoayearofnationalcelebration,withthe | |
| beneficiariesandanywider | coronationofKingCharlesIll.Eventswere | |
| benefitsto societyasa | heldattheHalltomarkbothofthese | |
| whole. | specialoccasions: | |
| - anafternoonteaevent forthe |
||
| centenary,withamodeloftheVHin | ||
| cake,whichwascutbyouroldest | ||
| residentMrsEileenMilner,alsoin | ||
| her100thyear | ||
| - adisplayoftheHall's historyand |
||
| treasureditemsforlocalresidentsto | ||
| learnmoreabouttheHallandits | ||
| benefactor | ||
| - acoronationfamilyfunday&BBQ |
||
| andtheplantingof acoronationtree | ||
| intheVillageHallgrounds | ||
| - avolunteeringdayattheHallin |
||
| recognitionoftheKing'sservice. | ||
| InNovember2023,theteamwasdelighted | ||
| tobeawardedfundingofalmost£20kby | ||
| SouthKesteven'sUKSharedProsperity | ||
| FundtorefurbishtheHall'soutdated | ||
| kitchenandworkwascompletedinJanuary | ||
| 2024.ThiswasthefinalstageoftheHall's | ||
| internalrenovations,followingworkstothe | ||
| mainhallandformer library,therenovation | ||
| ofthecaretaker'scottageandinstallation of | ||
| newAVequipmentintheprevious5years. | ||
| Thenewkitchenhasbroughtnewhirers | ||
| andnewactivitiestotheHall- cookery | ||
| demonstrations/workshops,children's | ||
| bakingclasses- andallhirers'bookings | ||
| areenhancedbythemuch-improved | ||
| facilities. | ||
| InMarch2024,aneventwasheldtolaunch | ||
| thenewkitchenandtherenovatedlibrary | ||
| andshowcasethenewfacilitiestolocal | ||
| residentsandtothankallthosewho | ||
| workedontheprojects. |
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| Youmaychoosetoinclude further statements | whererelevantabout: | |
| Achievementsagainst | Para1.41 | nla |
| objectives set | ||
| Performanceof fundraising | Para1.41 | n/a |
| activities against objectives | ||
| set | ||
| Investment performance | Para1.41 | n/a |
| againstobjectives | ||
| Other | n/a |
| Reviewof the charity's | Para1.21 | Thecharityisina stronger financial position |
|---|---|---|
| financial position at theend | thanithaseverbeen.Therearesufficient | |
| oftheperiod | reservestofund4monthsof working | |
| capital,ifhallhireweretocease | ||
| unexpectedly,andpayfor anewboilerand | ||
| contributetoanewkitchenfor thehall. | ||
| Incomingcashhasincreased significantly | ||
| duetotheincreaseinweddingreception | ||
| hallhirepackages.Alongwith grant | ||
| funding,thishasmeantthat we'vebeen | ||
| ablerenovateanoldunusedroomintoa | ||
| smallermeetingroomfor hirebycommunity | ||
| groupsandupgradethekitchenwithnew | ||
| facilities. | ||
| Statement explaining the | Para1.22 | TheManagementTeamhasdiscussedthe |
| policy for holding reserves | followingfactorsinsettingouttheReserves | |
| statingwhytheyareheld | Policy: | |
| •Moneyshouldonlybekeptin | ||
| reservefor specificreasons.These | ||
| shallinclude:holdingfunding | ||
| awards/bequests whilst securing-the | ||
| totalsumrequired for aproject,to | ||
| fundraise for a specific eventor | ||
| project,tomeetthecostsof a | ||
| medium/longtermbuildings | ||
| maintenanceplan | ||
| •A requirementtohave4months | ||
| workingcapitalcostsincash | ||
| reservesincaseof a majorproblem | ||
| suchasa loss ofincome | ||
| •Toholdback20%ofhallhireand | ||
| SideHouserentalincomeforany | ||
| minorworkslikelytoneeddoingin | ||
| anyoneyear. | ||
| •Toholdbackanamountincash | ||
| reserves formatchfundingentered | ||
| onafundingapplication for capital | ||
| projects. |
| It is the policyofthe Village Hall to holdin | ||
|---|---|---|
| reserves the equivalentof4 months | ||
| working capital requirements. | ||
| Decisions on spend from the reserves will | ||
| be made by the majorityofthe | ||
| Management Team, and any expense over | ||
| £5,000 has to be authorised by two of the | ||
| Trustees. | ||
| Where practical, decisions should be | ||
| reached at a Management Team meeting, | ||
| but Trustee approval can be given via email | ||
| ifthey are unable to attend. | ||
| Amountofreserves held | Para1.22 | £33,133 |
| Reasons for holding zero | Para1.22 | Not applicable |
| reserves | ||
| Detailsoffund materiallyin | Para1.24 | Not applicable |
| deficit | ||
| Explanationofany | Para1.23 | None currently. |
| uncertainties about the | ||
| charity continuing as a | ||
| going concern |
| tructure, Governance | and Ma | nagement |
|---|---|---|
| Description of charity's | ||
| trusts: _ ___ |
,_ ._____, |
|
| Type of governing document Para 1.2s Trust Deed --J'-----__._------------------; How is the charity Para 1.2s Unincorporated |
||
| co_nstituted_?_-----4------~-----------------i Trustee selection methods Para 1.2s Candidates for appointment as trustees shall be proposed and seconded by including detailsofany constitutional provisions e.g. election to postornameof any person or body entitled to appoint one or more trustees two persons qualified as parishioners to vote at the election at the AGM. These may be existing Committee members. Candidates should have a proven local connection to the ParishofClaypole. Notice of intention to stand should be |
||
| made at least 14 days in advanceofthe | ||
| meeting and advertised by the usual | ||
| published and electronic methodsof | ||
| communication. | ||
| Trustees should serve for a 3-year term | ||
| and then either stand downorstand | ||
| for re-election at the next AGM. | ||
| Trustees can also be co-opted where a | ||
| specific need is identified by the | ||
| Committee. |
| Reference and Adminis | trative details |
|---|---|
| Charity name | Claypole Villaoe Hall |
| Other name the charity uses | None |
| Registered charity number Charity's principal address |
228354 Claypole Village Hall, Main Street, Claypole, Lincolnshire, |
| NG23 SBA |
| Namesofthe chari | ty trustees who | manage the charit | y | |
|---|---|---|---|---|
| Trustee name | Office (if any) | Dates actedifnot for whole year |
Nameofperson(or body) entitled to appoint trustee (if any) |
|
| 1 | Canon Anthony Tucker | Rural Dean (now retired) |
||
| 2 | Bridget Rosewell | Churchwarden | 31/5/23 to 30/4/24 | |
| 3 | Dean Revill | 31/5/23 to 30/4/24 | ||
| 4 | John Padley | Churchwarden | ||
| Robert Prabucki | Churchwarden | 31/5/23 to 30/04/24 - | ||
| 5 | stood down at the | |||
| 2024 AGM | ||||
| Graham Briggs | Appointed 16/10/24 | |||
| 6 | (after this financial | |||
| year end) | ||||
| 7 | ||||
| 8 |
| Nameoftrustees holdinQ title to propertybelonQinQto the charity | Nameoftrustees holdinQ title to propertybelonQinQto the charity |
|---|---|
| Trustee name | Dates actedifnot for |
| whole year | |
| Not applicable |
| unds held as custodian tru | **stees on behalf ** |
|---|---|
| Descriptionofthe assets | Not applicable |
| held in this capacity | |
| Name and objectsofthe | Not applicable |
| charity on whose behalf the | |
| assets are held. and how | |
| these fall within the | |
| custodian charity's | |
| objectives | |
| Detailsofarrangements for | Not applicable |
| safe custody and | |
| segregationofsuch assets | |
| from the charity's own | |
| assets |
Claypole Village Hall
Apr-24
Income and expense summary
Year ended 30 April 2024
| Income Hall hire and rent received Grants and funding Deposit account interest received Total income Expenses Light & heat Council tax and water Insurance Cleaning Repairs & maint VH events Other expenses Total expenses |
YTD YTD YEAR 2024 2023 2022 30,178 17,867 13,717 29,393 1,447 26,914 502 55 - 60,074 19,370 40,631 6,392 3,309 1,620 1,097 953 497 2,152 1,545 1,392 3,766 1,719 1,133 51,724 23,788 5,210 3,548 664 3,568 842 878 - 69,522 32,855 13,421 9,448 - 13,485 - 27,211 |
Bank account summary Opening bank balances Closing bank balances |
£ 45,542 36,095 9,448 - £ 20,092 1,083 11,958 also includes deferred income 33,133 |
|---|---|---|---|
| Cash in/(out)flow | 9,448 - |
||
| Reserves held Side House deposit Deposits held |
|||
| Cash in/(out)flow for theperiod | 9,448 - 13,485 - 27,211 |
CHARITY COMMISSION FOR ENGLAND AND WALES •** Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Claypole Village Hall On accounts forthe year ended 30" April 2024 Charity no (if any) 228354 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusl'l for the year ended Responslbllltles and As the charity trustees, you are responsible for the preparation of the basis of report accounts in acwrdance with the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Garrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent IThe c examiner's statement u rta ap nga of dbo te[] I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordan with section 130 of the Act,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to bè reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Elizabeth Taylor Relevant professional qualification{s) or body lif any): ICAEW FCA IER October 2018
Address: 4 Franklin Way, Cherry Willingham, Lincoln, LN3 4GL Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. IER October 2018