## 

## 

||SORP||
|---|---|---|
||reference||
|Summaryofthe purposesof|Para1.17|"Tobeused in perpetuity**asa **non-|
|the charity as set out in its||sectarian and non-political placeof|
|governing document||recreation mental and physical culture and|
|||social intercourse under the nameof|
|||Claypole Village Hall for the advantage and|
|||benefitofthe inhabitantsofClaypole".|
|Summaryofthe main<br>activities in relationtothose|Para1.17and<br>1.19|The hall is used for community groups,<br>such as Girl Guiding, Claypole Women's|
|purposes for the public||Institute, Crafty Cuppa Club, Claypole|
|benefit, in particular, the||Cinema Club, as well as for fitness classes,|
|activities, projects or||craft workshops, family fun days, the|
|services identified in the||annual village litter pick, seasonal activities,|
|accounts.||training and business meetings, national|
|||occasions, and for family gatherings and|
|||celebrations.|
|Statement confirming|Para1.18|We can confirm that the Trustees have had|
|whether the trustees have||regard to the Charity Commission's|
|had regard to the guidance||guidance on public benefit|
|issued by the Charity|||
|Commission on public|||
|benefit|||



## 

|You may choosetoinclude fur|ther statement|s where relevant|about:|
|---|---|---|---|
||SORP|||
||reference|||
|Policy on grant making|Para1.38|n/a||
|Policy on social investment|Para1.38|n/a|0|
|including program related||||
|investment||||
|Contribution made by|Para1.38|The Village Hall is managed solely by team||
|volunteers||ofcommitted volunteers with a wide ranQe||





## 

|**AchievementsandPer**|**formance**||
|---|---|---|
||SORP||
||reference||
|Summaryofthemain|Para1.20|Duringthefinancialyear2023-24,Claypole|
|achievementsofthecharity,||VillageHallcelebrated_its_centenaryyear.|
|identifyingthedifferencethe||Aswellasbeingatimeforcelebrationof|
|charity'sworkhasmadeto||thissignificantmilestonefortheHall,itwas|
|thecircumstancesofits||alsoayearofnationalcelebration,withthe|
|beneficiariesandanywider||coronationofKingCharlesIll.Eventswere|
|benefitsto societyasa||heldattheHalltomarkbothofthese|
|whole.||specialoccasions:|
|||-<br>anafternoonteaevent forthe|
|||centenary,withamodeloftheVHin|
|||cake,whichwascutbyouroldest|
|||residentMrsEileenMilner,alsoin|
|||her100thyear|
|||-<br>adisplayoftheHall's historyand|
|||treasureditemsforlocalresidentsto|
|||learnmoreabouttheHallandits|
|||benefactor|
|||-<br>acoronationfamilyfunday&BBQ|
|||andtheplantingof acoronationtree|
|||intheVillageHallgrounds|
|||-<br>avolunteeringdayattheHallin|
|||recognitionoftheKing'sservice.|
|||InNovember2023,theteamwasdelighted|
|||tobeawardedfundingofalmost£20kby|
|||SouthKesteven'sUKSharedProsperity|
|||FundtorefurbishtheHall'soutdated|
|||kitchenandworkwascompletedinJanuary|
|||2024.ThiswasthefinalstageoftheHall's|
|||internalrenovations,followingworkstothe|
|||mainhallandformer library,therenovation|
|||ofthecaretaker'scottageandinstallation of|
|||newAVequipmentintheprevious5years.|
|||Thenewkitchenhasbroughtnewhirers|
|||andnewactivitiestotheHall- cookery|
|||demonstrations/workshops,children's|
|||bakingclasses- andallhirers'bookings|
|||areenhancedbythemuch-improved|
|||facilities.|
|||InMarch2024,aneventwasheldtolaunch|
|||thenewkitchenandtherenovatedlibrary|
|||andshowcasethenewfacilitiestolocal|
|||residentsandtothankallthosewho|
|||workedontheprojects.|





## 

|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|Youmaychoosetoinclude further statements||whererelevantabout:|
|Achievementsagainst|Para1.41|_nla_|
|objectives set|||
|Performanceof fundraising|Para1.41|n/a|
|activities against objectives|||
|set|||
|Investment performance|Para1.41|n/a|
|againstobjectives|||
|Other||n/a|



## 

|Reviewof the charity's|Para1.21|Thecharityisina stronger financial position|
|---|---|---|
|financial position at theend||thanithaseverbeen.Therearesufficient|
|oftheperiod||reservestofund4monthsof working|
|||capital,ifhallhireweretocease|
|||unexpectedly,andpayfor anewboilerand|
|||contributetoanewkitchenfor thehall.|
|||Incomingcashhasincreased significantly|
|||duetotheincreaseinweddingreception|
|||hallhirepackages.Alongwith grant|
|||funding,thishasmeantthat we'vebeen|
|||ablerenovateanoldunusedroomintoa|
|||smallermeetingroomfor hirebycommunity|
|||groupsandupgradethekitchenwithnew|
|||facilities.|
|Statement explaining the|Para1.22|TheManagementTeamhasdiscussedthe|
|policy for holding reserves||followingfactorsinsettingouttheReserves|
|statingwhytheyareheld||Policy:|
|||•Moneyshouldonlybekeptin|
|||reservefor specificreasons.These|
|||shallinclude:holdingfunding|
|||awards/bequests whilst securing-the|
|||totalsumrequired for aproject,to|
|||fundraise for a specific eventor|
|||project,tomeetthecostsof a|
|||medium/longtermbuildings|
|||maintenanceplan|
|||•A requirementtohave4months|
|||workingcapitalcostsincash|
|||reservesincaseof a majorproblem|
|||suchasa loss ofincome|
|||•Toholdback20%ofhallhireand|
|||SideHouserentalincomeforany|
|||minorworkslikelytoneeddoingin|
|||anyoneyear.|
|||•Toholdbackanamountincash|
|||reserves formatchfundingentered|
|||onafundingapplication for capital|
|||projects.|





|||It is the policyofthe Village Hall to holdin|
|---|---|---|
|||reserves the equivalentof4 months|
|||working capital requirements.|
|||Decisions on spend from the reserves will|
|||be made by the majorityofthe|
|||Management Team, and any expense over|
|||£5,000 has to be authorised by two of the|
|||Trustees.|
|||Where practical, decisions should be|
|||reached at a Management Team meeting,|
|||but Trustee approval can be given via email|
|||ifthey are unable to attend.|
|Amountofreserves held|Para1.22|**£33,133**|
|Reasons for holding zero|Para1.22|Not applicable|
|reserves|||
|Detailsoffund materiallyin|**Para1.24**|Not applicable|
|deficit|||
|Explanationofany|Para1.23|None currently.|
|uncertainties about the|||
|charity continuing as a|||
|going concern|||



## 




## 

|**tructure, Governance**|**and Ma**|**nagement**|
|---|---|---|
|Description of charity's|||
|trusts:<br>_<br>___|<br>,_____<br>__._________________,||
|Type of governing document<br>Para 1.2s<br>Trust Deed<br>--J'-----__._------------------;<br>How is the charity<br>Para 1.2s<br>Unincorporated|||
|co_nstituted_?_-----4------~-----------------i<br>Trustee selection methods<br>Para 1.2s<br>Candidates for appointment as trustees<br>shall be proposed and seconded by<br>including detailsofany<br>constitutional provisions e.g.<br>election to postornameof<br>any person or body entitled<br>to appoint one or more<br>trustees<br>two persons qualified as parishioners to<br>vote at the election at the AGM. These<br>may be existing Committee members.<br>Candidates should have a proven local<br>connection to the ParishofClaypole.<br>Notice of intention to stand should be|||
|||made at least 14 days in advanceofthe|
|||meeting and advertised by the usual|
|||published and electronic methodsof|
|||communication.|
|||Trustees should serve for a 3-year term|
|||and then either stand downorstand|
|||for re-election at the next AGM.|
|||Trustees can also be co-opted where a|
|||specific need is identified by the|
|||Committee.|



## 

|**Reference and Adminis**|**trative details**|
|---|---|
|Charity name|Claypole Villaoe Hall|
|Other name the charity uses|None|
|Registered charity number<br>Charity's principal address|228354<br>Claypole Village Hall, Main Street, Claypole, Lincolnshire,|
||NG23 SBA|





## 

||Namesofthe chari|ty trustees who|manage the charit|y|
|---|---|---|---|---|
||**Trustee name**|**Office (if any)**|**Dates actedifnot**<br>**for whole year**|**Nameofperson**(**or**<br>**body) entitled to appoint**<br>**trustee (if any)**|
|1|Canon Anthony Tucker|Rural Dean (now<br>retired)|||
|2|Bridget Rosewell|Churchwarden|31/5/23 to 30/4/24||
|3|Dean Revill||31/5/23 to 30/4/24||
|4|John Padley|Churchwarden|||
||Robert Prabucki|Churchwarden|31/5/23 to 30/04/24 -||
|5|||stood down at the||
||||2024 AGM||
||Graham Briggs||Appointed 16/10/24||
|6|||(after this financial||
||||year end)||
|7|||||
|8|||||



|Nameoftrustees holdinQ title to propertybelonQinQto the charity|Nameoftrustees holdinQ title to propertybelonQinQto the charity|
|---|---|
|**Trustee name**|**Dates actedifnot for**|
||**whole year**|
|Not applicable||



## 

|**unds held as custodian tru**|**stees on behalf **|
|---|---|
|Descriptionofthe assets|Not applicable|
|held in this capacity||
|Name and objectsofthe|Not applicable|
|charity on whose behalf the||
|assets are held. and how||
|these fall within the||
|custodian charity's||
|objectives||
|Detailsofarrangements for|Not applicable|
|safe custody and||
|segregationofsuch assets||
|from the charity's own||
|assets||





## 

## 

## 


## 

## 




## 

## 

## 

## 

## 

## 




**Claypole Village Hall** 

**Apr-24** 

## **Income and expense summary** 

## **Year ended 30 April 2024** 

|**Income**<br>Hall hire and rent received<br>Grants and funding<br>Deposit account interest received<br>Total income<br>**Expenses**<br>Light & heat<br>Council tax and water<br>Insurance<br>Cleaning<br>Repairs & maint<br>VH events<br>Other expenses<br>Total expenses|**YTD**<br>**YTD**<br>**YEAR**<br>**2024**<br>**2023**<br>**2022**<br>30,178<br>17,867<br>13,717<br>29,393<br>1,447<br>26,914<br>502<br>55<br>-<br>60,074<br>19,370<br>40,631<br>6,392<br>3,309<br>1,620<br>1,097<br>953<br>497<br>2,152<br>1,545<br>1,392<br>3,766<br>1,719<br>1,133<br>51,724<br>23,788<br>5,210<br>3,548<br>664<br>3,568<br>842<br>878<br>-<br>69,522<br>32,855<br>13,421<br>9,448<br>-<br>13,485<br>-<br>27,211|**Bank account summary**<br>Opening bank balances<br>Closing bank balances|£<br>45,542<br>36,095<br>9,448<br>-<br>£<br>20,092<br>1,083<br>11,958<br>also includes deferred income<br>33,133|
|---|---|---|---|
|||Cash in/(out)flow|9,448<br>-|
|||Reserves held<br>Side House deposit<br>Deposits held||
|Cash in/(out)flow for theperiod|9,448<br>-<br>13,485<br>-<br>27,211|||





CHARITY COMMISSION
FOR ENGLAND AND WALES
•**
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Claypole Village Hall
On accounts forthe year
ended
30" April 2024
Charity no
(if any)
228354
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('Ihe Trusl'l for the year ended
Responslbllltles and As the charity trustees, you are responsible for the preparation of the
basis of report accounts in acwrdance with the Charities Act 2011 {"the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in Garrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 145{5){b) of the Act.
Independent IThe c
examiner's statement u
rta
ap
nga
of
dbo
te[]
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect,:
the accounting records were not kept in accordan￿ with section 130
of the Act,. or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to bè reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Elizabeth Taylor
Relevant professional
qualification{s) or body
lif any):
ICAEW FCA
IER
October 2018

Address:
4 Franklin Way, Cherry Willingham, Lincoln, LN3 4GL
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here details of any
items that the examiner
wishes to disclose.
IER
October 2018